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Parliamentary Procedure

Parliamentary Procedure. Making meetings more effective. State the purposes of following parliamentary procedure. Recognize the five basic principles of parliamentary procedure. Identify steps involved with presenting a motion. Recognize various methods of voting.

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Parliamentary Procedure

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  1. Parliamentary Procedure Making meetings more effective

  2. State the purposes of following parliamentary procedure. • Recognize the five basic principles of parliamentary procedure. • Identify steps involved with presenting a motion. • Recognize various methods of voting. • Differentiate the types of motions. Workshop Objectives

  3. To give every member a chance to be heard. • To allow everyone to participate. • To establish and maintain order in a meeting. • To prevent confusion when discussing meeting’s agenda. • To keep meeting moving. Purposes of Parliamentary Procedure

  4. Discuss one subject at a time. • Allow full and free discussion of each idea presented. • Treat all members with justice and courtesy. • Carry out the rule of the majority, and respect the rights of the minority. • Bring together the wishes of all group members to form a cooperating, united organization. Principles of Parliamentary Procedure

  5. Official Rule Book is Robert’s Rules of Order, Newly Revised. • Written by U.S. Army general Henry Martyn Robert. Who is this Robert Anyway?

  6. Parliamentary Procedure Terms • What is a quorum? • ½ of the members in a chapter plus 1. • Minimum number of members that must be present at a meeting for legal business to be transacted. • What is a majority? • ½ of members present at any meeting plus 1. • Minimum number of members that must vote for a motion for it to pass.

  7. Parliamentary Procedure Basics • Presiding Officer referred to as: • Mr./Madam President • Mr./Madam Chairperson • Everyone gets a chance to voice their opinion or debate. • Everyone gets the chance to vote • Must be a yes or no vote.

  8. Parliamentary Procedure Basics • There are four methods of voting. • Voice • Standing • Roll Call • Secret Ballot • Can the chairman (president) vote? • YES, in order to force a tie or to break one if they are a member of the group. • When secret ballot is used.

  9. Parliamentary Procedure Basics • Only one topic at a time can be discussed. • The person who makes a motion has the right to discuss it first.

  10. Parliamentary Procedure Basics • The Gavel • A symbol of power and authority. • Used by the presiding officer to give instructions to the members. • The number of taps have a specific meaning.

  11. Taps of the Gavel • One Tap • Follows the announcement of adjournment. • Completion of a business item. • Members to be seated. • Two Taps • Call the meeting to order. • Three Taps • All members to stand. • Series of Taps • Restores order to a meeting.

  12. Order the Business • A meeting should have a set agenda. • Purpose is of the Order of Business (Agenda) is to keep the meeting moving forward. • The agenda forms the framework for the development of a good business meeting

  13. Steps to the Order the Business • Call to Order by the President & the opening ceremony by the ULYP officers. • Minutes of previous meeting read by the Secretary and approved by the body in accordance to organizational by-laws and parliamentary procedure. • Treasurer reports on the financial standing of the chapter.

  14. Steps to the Order the Business • Report on Chapter program of Activities (by officers and committee chairmen). • Unfinished (Old or Continuing) Business (Business leftover from the previous meeting) • New Business (Presented by members in the form of motions) • Adjournment & Closing Ceremony

  15. Order of Business • How does one conduct the meeting as it is laid out in the order of business (Agenda)? • Order of Business (Agenda) handled by using various motions and rules governing them which are part of parliamentary law.

  16. Main Motions • Privileged Motions • Incidental Motions • Subsidiary Motions • Motions That Bring a Question Again Before the Group Types of Motions

  17. A motion is a formal way to bring an idea, proposal, or plan of action before a group. • A motion is part of an orderly way to conduct business using parliamentary procedure. • A motion calls for discussion and action by the group. Motion

  18. A member who wants the organization to do something makes a motion by addressing the presiding officer. • The member must be called on by the presiding officer. • The member makes a motion by saying, “I move… • The motion is then seconded by another member. • The presiding officer restates the motion and asks for discussion. Discussing a Motion

  19. Discussion is held on the motion. • The presiding officer repeats the motion and says, “Are you ready for the question? All in favor say Aye; all opposed say No.” • A vote is taken to ask who is in favor of and who is opposed to the motion. • The presiding officer announces the result and declares, “The motion is passed.”-OR- “The motion is lost.” Discussing a Motion

  20. Main Motions

  21. A main motion introduces a new item of business, the matter to be considered by the group. • It can be ruled out of order if it conflicts with the organization’s by-laws, constitution, standing rules or any resolution already agreed upon. • Only one main motion can be considered at a time. Main Motions

  22. CHARACTERISTICS • Lowest-ranking motions • Cannot be made when another motion is being considered • Yield to subsidiary, incidental, and privileged motions • Cannot be applied to any other motion, but other motions can be applied to it Main Motions

  23. CHARACTERISTICS • Can be amended in five different ways, debated, divided, laid on the table, objected to, postponed, reconsidered, referred to committee, renewed (if rejected), rescinded (after approval), seconded, terminated, voted on, withdrawn • Require majority vote • A vote on a main motion is not valid when it supersedes the rights of members, in which case a two-thirds vote is needed Main Motions

  24. CLASSIFICATION OF MAIN MOTIONS • Resolutions • Original main motions • Incidental main motions Main Motions

  25. RESOLUTIONS • Resolutions are a type of main motion. Resolutions and main motions differ only in their format. • All resolutions are main motions, but not all main motions are resolutions. • Resolutions usually state a policy, principle, feeling, or sentiment. They tend to have explanatory preamble that usually begins with the word whereas, which serves a bridge to introduce the explanation for the resolution. Main Motions

  26. ORIGINAL MAIN MOTIONS • An original main motion presents a new topic for debate or discussion. I move that our cooperative invest in the Cooperative Bank of Misamis Oriental. Main Motions

  27. INCIDENTAL MAIN MOTIONS • An incidental main motion is tied into events before the assembly. • Unlike a main motion or a resolution, it does not initiate business. • Like a main motion or a resolution, an incidental main motion can only be proposed when there is no other motion on the floor. Main Motions

  28. TYPES OF INCIDENTAL MAIN MOTIONS • Adjourn • Adopt a matter previously considered • Adopt a report (accept, agree to) • Adopt by-laws • Adopt constitution • Adopt agenda • Adopt standing or special rules • Amend agenda • Amend rules Main Motions

  29. TYPES OF INCIDENTAL MAIN MOTIONS • Annul or rescind or repeal • Approve the minutes • Confirm or ratify • Discharge a committee • Extend debate • Nominations • Order of the Day • Question of Privilege • Recess • Voting Main Motions

  30. Main Motions that are not legal: • Break any local, state, or national law. • One that brings up a previously failed motion. • Items that are out of the power of the group. • Negative motions. • Political & religious support. Main Motions

  31. The person who makes a motion cannot speak against it. • Main motions can be reconsidered. • Cannot interrupt another speaker. • Proper Example: • Mr. President, I move that the chapter hold a cookout for all ULYP members. Main Motions

  32. Before another motion can be made, a motion that is seconded must either be: • Voted on • Withdrawn • Amended • Tabled Making Another Motion

  33. Both the person who made the motion and the person who seconded the motion must agree that it be withdrawn. Withdrawing a Motion

  34. Privileged Motions

  35. A privileged motion deals with a special matter of pressing importance and does not relate to the business on the floor. • Privileged motions are the highest ranking motions, taking precedence over all other motions. • They can interrupt any business on the floor, without requiring debate or discussion. Privileged Motions

  36. Types of Privileged Motions

  37. Incidental Motions

  38. An incidental motion comes from another motion. • It is always directly related to the business on the floor. Incidental Motions

  39. CHARACTERISTICS • Incidental motions take precedence over main motions and subsidiary motions but yield to privileged motions. • They must be decided before the meeting can continue. • They must be decided before other motions. • They cannot be amended. • They cannot be debated, except for the motion to Appeal. Incidental Motions

  40. TYPES OF INCIDENTAL MOTIONS

  41. TYPES OF INCIDENTAL MOTIONS

  42. Subsidiary Motions

  43. A subsidiary motion is linked to a main motion to aid in its disposition. • Subsidiary motions can be made while a main motion is still being considered. Subsidiary Motions

  44. CHARACTERISTICS • A subsidiary motion can never stand alone. It is always applied to another motion. • It always changes the status of the motion to which it is applied by modifying it in some way. • It must be decided before the assembly can act on the main motion. Subsidiary Motions

  45. TYPES OF SUBSIDIARY MOTIONS

  46. TYPES OF SUBSIDIARY MOTIONS

  47. Motions That Bring a Question Again Before the Assembly

  48. Reconsider • Purpose: • To reevaluate a decision made earlier. • Requires a second • Not amendable • Debatable • Majority Vote • Cannot interrupt another speaker • If passed, the motion to be reconsidered is handled as if it were never voted on. • Can only be made by a person who voted on the winning side.

  49. Reconsider • If passed, the motion is handled immediately if: • Only a main motion with amendments is on the floor. • Handled after the current business if: • Discussion on refer to committee or postponement has been started.

  50. Reconsider • Motions that can be reconsidered: • Main Motions • Amendments • Refer to Committee • Postpone Definitely • Previous Question • Extend/Limit Debate • Appeal • Fix Time to Adjourn

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