Building ReUse Committee Presentation Outline & Storyboard

1. Building ReUse Committee Presentation Outline & Storyboard Third Revision December 3, 2013

2. Committee Members • Jamie Toale, Chair • Pat Slattery, Vice-Chair • Damon McQuaid, Clerk • Joe Levine • Ron Albert • Dave MacDonald • Steve Raboin • Todd Blake • Deb Seeley

3. Special Thanks • John Londa, Director of Facilities Lunenburg Public Schools • J. Scott Curley, President All State Abatement Professionals • J.M Lord, Principal Maple Rock Marketing & Project Development

4. ReUse Taskforce Charter • Identify space requirements for potential combined municipal operations • Identify Costs to convert municipal space • Identify 5 and 10 year capital costs to retain existing buildings, includingTown Hall, Ritter Memorial, and Eagle House • Identify appropriate options for sale or lease of facilities • Identify potential reuse or market for any buildings deemed surplus as a result of consolidation

5. Property and Buildings Reviewed • Eagle House - Senior Center • Brooks House • Ritter Building • T.C. Passios • Town Hall

7. Eagle House – Senior Center • Size – 4,000 sq. ft • Land – TBD • Annual Cost • $8,900 – Maintenance • $12,200 – Utilities • Revenue – $0 • Cost to Repair • $33,000 – in FY 15 Capital Plan – (Flooring, HVAC, Sprinklers) • The Eagle house has been determined to be suitable for current and future needs per the Director and the COA

9. Brooks House • Size – 3,900 sq. ft. • Land - ~1.5 acres TBD • Annual Cost • $1,000 - Maintenance • $5,000 – Utilities • Revenue – $6,000 (tenant covers yearly cost) • Cost to Repair - ( no significant maintenance work planned) • Building currently underutilized • Would require significant investment to be retrofitted for public access as a municipal office

11. Ritter Building • Size – 6,000 sq. ft • Land – 1.1 acres (plus available space from old Police and Fire Complex) • Annual Cost • $8,165 - Maintenance • 10,790 – Utilities • Revenue – $0 • Cost to Repair • $21,000 – HVAC –(per FY15 Capital Plan) • $43,500 – future – windows and chimney repair • Currently houses Land-Use Departments • 6 employees • 6,000 sq. ft. • Yearly cost of $20K • $20- 65K Future repair

13. TC Passios • Size – 57,459 sq. ft. • Land - ~8 acres • Annual Cost • $60,000 - Maintenance • $60,000 – Utilities • ($37K for current use) • Revenue – • $36,000 – PACC, FLLAC • Cost to Repair and Maintain • $2.5 mil – Repair and Maintenance (Roof, Fire Alarm, Electrical Distribution and Sprinkler) • $120K – Yearly operations Estimated From John Londa’s White Paper and capital projections • Total “Tear Down” • $933,550 • Cost of Asbestos • To Abate - $503K • To Demolish - $423K • Regulated Waste Materials - $7.5K • Partial work (if Possible) $875 per sq. ft. abatement * All costs are estimated in 2013 dollars

15. Town Hall • Size – 6,500 Sq. ft. • Land – 0.15 acre • Annual Cost • $8,665 – Maintenance • $20,464 – Utilities • Revenue – $ 32K per year for cell transmitter rental in clock tower • Cost to Repair and Retrofit • $1.2 - ? mil (depending on decision to renovate, expand and retrofit or only repair) • $30K yearly operations

16. Findings and Recommendations • Eagle House • Meets current and future needs • No Action

17. Findings and Recommendations • Eagle House • Meets current and future needs • Brooks House • Underutilized. Cost would be prohibitive to repurpose • No Action • Market property for sale (RFP process)

19. Findings and Recommendations • Eagle House • Meets current and future needs • Brooks House • Underutilized. Cost would be prohibitive to repurpose • Ritter Building • Underutilized. Employees could be relocated • No Action • Market property for sale (RFP process) • Market property for sale (RFP process)

20. Ritter Building Proposed Plot Plan

21. Findings and recommendations (Cont.) • T.C. Passios • $2.5 mil cost to repair and maintain • $120K yearly operating cost OR • $933,550 Demolition • Market property or building for sale (RFP process) in one or several parcels • Possible buyers • FLLAC • Day Care Facility • Senior Care or Assisted Living • Other appropriate development

24. Findings and recommendations (Cont.) • Town Hall • Cost to Repair and Retrofit for complete municipal offices • $1.2 – 2.5 million over 3-5 years • $30K yearly operating cost • Make commitment to retrofit and repair Town Hall to house municipal offices now housed in other “reuse” buildings • Town Hall renovation costs would be offset by savings on operating costs, ongoing maintenance and reduced capital expenditures as well as sale proceeds from surplus properties (TCP, Ritter and Brooks)

27. Next Steps • Communicate findings and recommendations so they can be considered during the town School Building discussions and decisions. • Develop a “go to market plan” for the marketable properties . • Create RFP template for discussion with current stakeholders, etc. • Develop consolidation plan(s) for municipal functions and Town Hall renovation • Make bottom line cost and investment decisions and review sale revenue projections, in order to set reasonable short and medium term goals

28. Specific Open Items • Need for cross-department Record Management plan and process • Insure that location for Open Meetings, Voting, PACC television coverage, Superintendent's offices are covered in School building plan • Work with School, Zoning and Planning Committees to “package” marketable properties for sale by the Town

29. Thank You • Questions?