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Clinical Research Center Optimization Initiative

Clinical Research Center Optimization Initiative. Friday, May 23, 2014 Overview of CRC Improvements Star Panel Research Registration Form FACTr Tips. Agenda. Lana Howard, VICTR CRC Nurse Manager Overview of New CRC Scheduling Workflow

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Clinical Research Center Optimization Initiative

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  1. Clinical Research Center Optimization Initiative Friday, May 23, 2014 Overview of CRC Improvements Star Panel Research Registration Form FACTr Tips

  2. Agenda Lana Howard, VICTR CRC Nurse Manager • Overview of New CRC Scheduling Workflow Theresa Shalaby, VUMC Finance Research Billing Assistant Director • Star Panel Research PatientRegistration Form • FACTr Tips CRC Opt. Edc. 050214

  3. Institutional financial pressure • CTSA NGA reduction • NCRR to NCATS • RFA changes (different functions) • Program income requirement • Space changes CRC Opt. Edc. 050214 • CTRC expansion to ‘community

  4. CRC Opt. Edc. 050214

  5. CRC Town Hall_042814 18

  6. CRC Pre-Visit Workflow Activities Snapshot Pre-Visit Activities 1) Patient visit specific order set reflects approved Finance Billing Plan; 2) Complete StarPanel Research Reg. Form EPIC Check-In by CRC Med. Rec. - w/EPIC labels Orders should reflect approved Finance Billing Plan Approved Finance Billing Plan CRC Opt. Edc. 050214

  7. Finance Approved Study Billing Plan What’s New? The VICTR SRC team will need the approved Finance billing plan to begin reviewing the VICTR Resource Request. Why? Confirm the items being requested to be paid for by VICTR are accurately reflected on the billing plan. And identify all other study payers, if any, for proper charging as well. Value? Reduces everyone’s efforts with VICTR application amendments and billing corrections downstream. CRC Opt. Edc. 050214

  8. StarPanel Research Patient Registration Form • What’s New? Every research patient scheduled in the CRC will need a completed StarPanel Research Patient Registration Form. • Why? 1) To document a consent date or a pending consent; 2) Patient Care and Safety; 3) Links research patient to the study for billing;4) Reduces the risk of patient being billed for research • Value? 1) Streamlines informed consent verification; 2) Study patient safety; 3) Proper routing of charges; and 4) Institutional clinical research federal payor reporting requirements CRC Opt. Edc. 050214

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