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Summary of E-Mail Conversion Process. Step 2. Step 3. Step 1. IT Notification to GVSU faculty/staff of conversion dates for office or individual Fac /Staff Must Complete within 7 days of notification, the following tasks: 1. unarchive (request space if needed)
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Summary of E-Mail Conversion Process Step 2 Step 3 Step 1 • IT Notification to GVSU faculty/staff of conversion dates • for office or individual • Fac/Staff Must Complete within 7 days of notification, the following tasks: • 1. unarchive (request space if needed) • 2. clean up mailbox folders • 3. save frequent contacts • 4. print Notes to re-enter in Outlook • 5. save emails to PDF • 6. identify resources and generic accts May June • 1st conversion date • IT to Complete within 7 days • Tasks: • 1. IT copies 60 days & older emails and appts to Outlook • Note: Outlook is not available yet for Fac/Staff • Note: Fac/Staff continue to work in Groupwise • 2nd conversion date • IT and individual Fac/Staff to complete within next day • Tasks: • 1. Fac/Staff do not access Groupwise after 5 p.m. • 2. Fac/Staff delete Groupwise from smartphone: University issued Blackberry's coordinate with IT • 3. IT copies emails < 60 days old + past 7 days to Outlook • 4. Fac/Staff: 8 a.m. next morning, use Outlook Web Access • 5. Fac/Staff follow instructions to delete Groupwiseclient and load Outlook desktop client • 7. Fac/Staff setup smartphone: University issued Blackberry's coordinate with IT
