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Charge Up Your P-Card Program

Charge Up Your P-Card Program. Becky Alexander, Chad Hogan, Kristen Raley. April 23-25, 2019. Charge Up Your P-Card Program. Identify targeted use of p-card. Goal of Statewide P-Card Program. Provide a payment method solution for Purchases below $5K

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Charge Up Your P-Card Program

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  1. Charge Up Your P-Card Program Becky Alexander, Chad Hogan, Kristen Raley April 23-25, 2019

  2. Charge Up Your P-Card Program

  3. Identify targeted use of p-card

  4. Goal of Statewide P-Card Program • Provide a payment method solution for • Purchases below $5K • Purchases from suppliers who need immediate payment or do not accept other payment methods • Urgent, unplanned, non-routine purchases which may need a quicker payment method

  5. Goal in Numbers: State FY18 Spend

  6. Review Procedures and Update Policy

  7. Review procedures

  8. Review and update policies

  9. Train and Implement

  10. Training

  11. Monitor and Audit

  12. Keyword Search

  13. Example of Keyword Search Results

  14. Split Transactions

  15. Split Transactions Analysis Results

  16. Exceeding Limits http://doas.ga.gov/state-purchasing/statewide-card-programs/purchasing-cards

  17. Active Cardholders

  18. Planes, Trains, and Automobiles

  19. State Employee Travel • **Except for airline tickets for TTE agencies. • **Vehicle Rental must be by SWC Vendor

  20. Airline Data • Additional Data Available: • Upgrade Fees • Baggage Fees • Seat Fees • Statewide P-Card Policy requires that you follow SAO’s travel policy. • Audit Results: • TTE Agency Usage

  21. Rental Vehicle Statewide Contracts • Additional Details: • Waivers available on request and approval • Does NOT include subsidiaries • Hertz: Dollar, Thrifty • Enterprise: Alamo, National • Audit Results

  22. Begin the process again

  23. Re-charging Up Your P-Card Program

  24. Questions

  25. Presenters and contact information • Becky Alexander • becky.alexander@doas.ga.gov • Chad Hogan • chad.hogan@doas.ga.gov • Kristen Raley • kristen.raley@doas.ga.gov

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