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Making a Meeting Move ~Keys to a good Meeting

Making a Meeting Move ~Keys to a good Meeting. Presented by ------------------. Before the Meeting. Social “Mixer” Open door Play music Icebreaker Food and drinks Prepare beforehand Make sure visuals or presentations are ready. Starting The Meeting. Procedure:

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Making a Meeting Move ~Keys to a good Meeting

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  1. Making a Meeting Move ~Keys to a good Meeting Presented by ------------------

  2. Before the Meeting • Social “Mixer” • Open door • Play music • Icebreaker • Food and drinks • Prepare beforehand • Make sure visuals or presentations are ready

  3. Starting The Meeting Procedure: • Members like well organized clubs and officers • Read the Key Club pledge • Ring a bell • Bring out a club banner • Take attendance

  4. Starting The Meeting (pt.2) Planning: • Prepare minutes of the meeting • Arrange the topics so that the beginning and the end of the meeting are exciting and upbeat • Start and end big, because that is what sticks

  5. The Meeting Officer involvement: • All club officers should be involved in meetings • Guest Speakers- introduced at the start of meetings • President – leads meetings • V.P. - Committee Reports • Secretary – roll call • Treasurer – bookkeeping report

  6. The Meeting Reminders: • Devote part of your meeting to dates and theplanning of future events. • Upcoming service projects • Goals/Deadlines • Division/State wide events: KCKC, SZR, DCON and Kiwanis events

  7. ½-Way Done Feeling Bored? • Teenagers have a short attention span • The goal of meeting isn’t to entertain, but adding humor, group activities, and other diverting moments will make the meetings more interesting for your members

  8. The Meeting Participation: • Officers may lead meetings, but that doesn't mean the members of your club are just an audience Encourage: • Members to present • Suggestions • Advertise initiatives taken by club members

  9. The Meeting Service hours: • Students join Key Club for volunteering opportunities- make sure that every meeting always has new service projects • Reward the hard work of members by sharing their achievements to the club or by giving out recognitions and awards

  10. Service Project Ideas • PB&J drive/assembly • Goodie Bag assembly • Bracelet Making • Card Making • Sort donated items from collection drive • Beautification • Remember the definition of a service hour, then The sky is the limit! Be creative!

  11. Ending The Meeting Remember: • Don’t end meetings to suddenly • Confirm that everyone present knows the date and time of the next meeting • Check with others for any final missed content • Ring the closing bell and adjourn the meeting

  12. Other Ideas for Meetings • New Members Party • Purely social meetings • Bring-a-friend • Team-sport events • Off-campus • Having meetings with a service project • Joint Key Club – Kiwanis meetings

  13. Share Your Story Tell us about your experience! • What projects have you done? • How did you go about executing a plan?

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