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Planning Tips and Considerations for Schools

Planning Tips and Considerations for Schools. We will try to:. Explain the need for a plan Give hints on how to develop a plan Discuss a few planning principles. All-Hazard Planning Concept. Don’t write a plan for each type of disaster Plan for the common functions needed.

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Planning Tips and Considerations for Schools

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  1. Planning Tips and Considerations for Schools

  2. We will try to: • Explain the need for a plan • Give hints on how to develop a plan • Discuss a few planning principles

  3. All-Hazard Planning Concept • Don’t write a plan for each type of disaster • Plan for the common functions needed

  4. Plan for the Common Functions and Tasks • Direction and Control • Who will be in Charge? • Who’s next in line? • Where will the Incident Commander be? • Who is authorized to make decisions?

  5. Common Tasks and Functions (Cont.) • Immediate Evacuation • Where will everyone go? • How will you establish accountability? • What is the “All-Clear” signal? • Evacuation to a Host School • Where is the Host Facility? • How will everyone get there? • What services/facilities will the host school provide? • What of accountability & release to parents?

  6. Common Tasks and Functions (Cont.) • Immediate Shelter • Identify secure spots near classroom • A special alarm if shelter is needed • Shelter in Place • Identify the most secure spots in your building • Know how to secure all outside air intakes • Lock down all exterior doors and do not allow any entry/exit – opening doors allows contaminated atmosphere in

  7. Common Tasks and Functions (Cont.) • Transportation • Who will provide buses? • Do drivers know where to go? • How will you get children to host facility if buses unavailable? • Mass Care • Can you sustain students and staff in your school for 24 to 36 hours?

  8. Common Tasks and Functions(Cont.) • Public Information • Have trained PIO’s at every building – do not depend on central administration to provide • Plan for information to parents, including reunification locations • Warning • How will you receive a warning? • NOAA Weather Radio – may require outside antenna • How will you communicate internally – with and without phones? • Portable radio to monitor EAS

  9. Common Tasks and Functions(Cont.) • Security • How will you contact the police? • Who on your staff will block entrances and driveways? • Medical Services • What will the staff/nurse do? • Who’s responsible for medical records & prescriptions?

  10. Common Tasks and Functions(Cont.) • Facilities & Services • How do you turn off electricity & gas? • How do you close all external air intakes? • Who will do it? • Records Management • What records are in the building(s) that cannot be replaced? • Who will get them out?

  11. Elements of a Plan • Basic Operational Plan • Checklists & Floor Plans

  12. The Basic Plan A Basic Plan • Details emergency response policies • Describes the response organization • Describes the relationships between the school/district and response organizations • Assigns responsibilities • Identifies who does what, and why • Contains a certification by the School Board or Superintendent

  13. Checklists • Checklists serve as memory joggers for action items to consider • Checklists provide all-hazard guidance • Specific or sensitive information (e.g. floor plans) can be kept from public scrutiny via checklists

  14. The Planning Cycle • Hazard analysis (what are your hazards/risks?) • Capability assessment (what can • you handle on your own?) • Basic Plan development (who is responsible for doing what?) • Checklist development (specific action steps) • Adoption of plan by school board • Maintenance of plan/drills & exercises • Refinement of plan/checklists

  15. Planning Paradigm Shift:Today’s Planning Styles • Regionalism • Team-based structures • No one is in it alone anymore

  16. The Keys To Success • Risk Assessment – Plan for the Reasonable • Don’t plan for having to house students for a month or for the explosion of 20 megaton atom bomb • Seek input from: • Staff/Union • County Emergency Management and local response agencies • School district • Be realistic – not paranoid • Keep it as simple as possible

  17. Administrative Relocation/Disruption Plan Host School Agreements Long Term relocation plan Vital records plan No dismissal plan Disruption of normal transportation routes In-Between School and Home notification plan Staff training Special Considerations for School Districts

  18. Sources for Emergency Information • Radio and TV • Know what your primary EAS Stations are • NOAA Weather Alert Radio • Pagers • County Emergency Management Agency • www.pema.state.pa.us • www.fema.gov

  19. ANY QUESTIONS ?

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