Project Management Methodologies in Support of Student Achievement

1. Project Management Methodologies in Support of Student Achievement

2. Springfield Public Schools • 50+ Schools • 46+ Buildings • 2,700 teachers • 27,000 students • 76% Free & Reduced Eligible

3. Mission • Goal 1: Maximize the performance of all student learners • Goal 2: Maximize the performance and productivity of all adult learners • Goal 3: Maximize the quality and the delivery of support systems for student and adult learning To build a Culture of Achievement in all schools and in all classrooms that ensures the delivery of educational experiences in which all learners achieve success.

4. Project defined… • S.P.S. implemented technology-supported data driven decision making at the district, school, and classroom level in support of its achievement goals. The district used technology-supported sound business practices to analyze and address the technology needs of the district, the schools, the classrooms, and the students. • Attendees will learn: • Ways to maximize utilization of established state contracts and E-Rate discountsWhat is a project and why does a school system need a Project Management Office? A Guide to the Project Management Body of Knowledge (published by the Project Management Institute, 2000) defines a project as "a temporary endeavor undertaken to create a unique product or service." Project Management is a strategic methodology which enables organizations to complete projects that deliver superior products or services on time and within budget. Springfield Public Schools PMO staff have developed protocols for the consistent and effective use of project management tools to increase organizational effectiveness, resulting in high student achievement. • How to stretch dollars while working with reputable vendors • How to determine infrastructure needs and where to acquire equipment and services • How to ensure consistent service, products, and installation

5. Why do schools need project management ... Examples of projects successfully managed include • Problem-solving Process for Students, • Academic Assessment Data Collection and Reporting • Forms and Data Collection / Reporting for Administrators.

6. Project “Wrong” (Pre- PMO) Objective: Acquire and install a new academic software system with 100 computers. Project “Right” (Post- PMO) Objective: Acquire and install a new academic software system with 100 computers. A Tale of Two Projects

7. Project “Wrong”: Step 1: Determine that the software is research-based and appropriate for the academic area and proposed grade levels. Project “Right”: Step 1: Determine that the software is research-based and appropriate for the academic area and proposed grade levels. Submit project to PMO. A Comparison

8. Project “Wrong”: Step 2: Converse with the vendor to get software requirements. Project “Right”: Step 2: Converse with the vendor to get hardware / software / network requirements. A Comparison

9. Project “Wrong”: Step 3: Order the software. Project “Right”: Step 3: Consult with the IITS Dept. to verify that adequate hardware / software / network & furniture are available and/or acquirable to meet software requirements. A Comparison

10. Project “Wrong”: Step 4: a) Take delivery of software. b) Create Helpdesk ticket for installation Project “Right”: Step 4: Locate appropriate state contract for items required and place order. A Comparison

11. Project “Wrong” Step 5: Find out that the computers and the networks in the participating schools are either non-existing or not robust enough to run the software. Project “Right” Step 5: a) Take delivery of everything ordered b) Create Helpdesk ticket for installation c) Verify delivery, install components, image systems and add district barcode. A Comparison

12. Project “Wrong” Step 6: Contact the Information and Instructional Technology Solutions Department (IITS) to buy new computers and upgrade the network. Project “Right” Step 6: a) Conduct Professional Development. b) Communicate Project “SUCCESS” status to all stake holders. A Comparison

13. Project “Wrong” Step 7: Find funding and procurement vehicle for acquiring new computers and corresponding network upgrade. Timeline: ?????????? Project “Right” Step 7: Begin implementation. A Comparison

14. Project “Wrong” Step 8: Substitute Interim Process - ?????????? Project “Right” Step 8:  A Comparison

15. Project “Wrong” Step 9: Explain to the Superintendent why it has come to a complete halt!!! Project “Right” Step 9: Inform Superintendent of successful implementation!!! A Comparison

16. Now it’s your turn!!!! Exercise for participants Define project Implement Grade 6 Wiggly Math Software district- wide to support student achievement Form groups determine stakeholders report out who all the stakeholders are one person accepts role as Project Manager Determine tasks Discuss communication/professional development plan

17. Mobilizing the District • Be consistent • Use standardized forms and procedures • Agree on the scope of each project • Secure senior administration support • Communicate, communicate, communicate • Adopt the methodology system-wide

18. Contact Info: Ms. Donna M. Boivin Chief Information Officer boivind@sps.springfield.ma.us Dr. Deborah K. Teale Gendreau Director of Technology gendreaud@sps.springfield.ma.us