Safety Committee Orientation Environmental Energy Technologies Division November 18, 2011

1. Safety Committee Orientation Environmental Energy Technologies Division November 18, 2011

2. Why a Safety Committee? • Encourage and heighten employee involvement in the EETD safety program • Enhance communications between employees and management • Opportunity to continuously improve safety within the division • Division safety culture • OSHA requirement- Injury and Illness Prevention Program

3. Integrated Safety Management

4. Safety Committee Mission Statement Develop and promote a healthy and safe work environment for all EETD employees, subcontractors, and visitors. The Safety Committee will monitor and continually improve division safety performance in a proactive manner

5. Safety Committee Responsibilities • Review division safety data, identify trends, and suggest appropriate corrective actions • Assist in the development and implementation of effective health and safety programs • Consult on any proposed changes in the safety and health program • Coordinate strategic planning of the safety program • Act as a problem solving group • Oversight of the Self Assessment program • Annual review and update of the ISM Plan • Encourage feedback and participation from employees

6. Safety Committee Membership- Ex Officio • Committee Chair- Scientist appointed by the Division Director • Deputy Division Director Operations • Deputy Division Director Research • Division Safety Manager • Division BET Coordinator • EHS Division Liaison

7. Safety Committee Membership- Appointed • Buildings and Urban Systems Dept. (2 representatives) • Energy Analysis and Environmental Impacts Dept. (2 representatives) • Energy and Distributed Resources Dept. (2 representatives) • Division Administrative Staff Representative • Other Optional: Division Director, Department Heads, DOE-BSO, HR, EHS, EETD Employees

8. Committee Format • Appointed members serve a term of two years • All members are expected to participate in committee meetings and activities • Estimated time commitment is 12-15 hours per year • Department representatives give perspective from various EETD lab areas, work groups and buildings

9. Meeting Format • Meet at least once every two months • Committee Chair may call additional meetings as needed • Agenda sent out prior to meeting • Meeting minutes: • Attendance • Action Items Status • Distribute to all members, Division Director, Department Heads, EETD website

10. Effective Safety Committee • Works together to promote safety both at work and at home • Mutual respect • Collaborative and shared vision • Open discussion • Offers solutions to continuously improve safety performance • Sets clear performance expectations • Generates employee involvement and support of the safety program

11. Applicable Documents • EETD Integrated Safety Management (ISM) Plan • EETD Self Assessment Plan • EETD Monthly Safety Performance Metrics • Inspection reports • Safety Alerts • Near Hit/Lessons Learned Reports • Employee Suggestions