Doing business with UNOPS General Introduction David Mitchels

1. Doing business with UNOPS General Introduction David Mitchels ABA, 6 April 2006

2. Secretary General I would like to reiterate my support for the continued work of UNOPS It has proven its worth over the years as a provider of services to organisations of the United Nations system for the management and delivery of programmes and projects I shall . . . be encouraging all United Nations entities – starting with components of the Secretariat – to avail themselves of the services of UNOPS as long as the UNOPS option remains cost effective Kofi Annan (DP/2002/CRP.5 – Note of the SG)

3. Who we are … • Separate UN entity • Created by General Assembly resolution • Service provider to UN, Financial Institutions and Governments • Entirely self-financing • No mandate of our own • No captive market - must compete for business • Demand driven

4. Our Clients • UN Departments, Funds and Programmes • UN Specialised Agencies • Bretton Woods Institutions • Regional Financial Institutions • Host governments for Infrastructure & Public Works

5. GOVERNANCE Executive Board Member States Management Coordination Committee UNDP Administrator UNOPS Executive Director UN/DESA USG UN/DM USG UN/DPKO USG UN/OLA USG UN Comptroller IFAD Assistant President OVERSIGHT Internal audit UN Board of Auditors UN/OIOS Regulatory RULES • UN Staff Regs/Rules • UNOPS Financial Regs/Rules

6. Scope of our work • Service Provision • Project management services - procurement of goods, services & works - hiring of experts & project personnel - training • Project supervision services - project supervision - loan administration • Specialised services - Mine Action, Infrastructure, etc. • Post Conflict and Transition Countries • Developing and Developed Countries • Average global portfolio of 2,500 projects

7. Project management Application of knowledge, skills, tools and techniques to meet defined goals through a solutions based, integrated approach • Formulating, monitoring and evaluating inputs • Managing resources – financial, material, human • Coordinating partners • Controlling risk • Working with stakeholders • Reporting on progress • Meeting deadlines • Satisfying expectations

8. Procurement Entire supply chain • Planning - needs identification • Specifications - statement of work • Market research • Vendor management • Logistics • Procurement training • Dispute resolution Range of procurement • Goods - equipment • Custom products • Food - fresh, frozen, bulk • Technology • Transportation service • Construction • etc. Competitive bidding • Public - restricted tender • RFQ - ITB • Two-envelop (RFP) • Two-stage • BOT/BOOT

9. Personnel Non-Staff • SSA • Local Service Contract Administration • Selection - rosters • Appointment • Payroll • Entitlements • Travel • Claims • Appeals/Discipline Staff • UN Staff Regulations/Rules • 100-200 Series Fixed Term • 300 Series Appointment of Limited Duration • MOSS Compliance • MAIP • All benefits

10. Training services UNOPS organizes training programmes, seminars, conferences and TOKTEN (Transfer of Knowledge through Expatriate Nationals) projects. • Advice on specialised training • Programme design • Identifying experts & institutions • Placement with institutions • Organising seminars, workshops, conferences • TOKTEN services

11. Specialized services UNOPS has developed expertise in managing projects in specific fields such as: • Infrastructure/Public Works • Electoral Assistance • Mine Action • 4 R’s • Disarmament, Demobilisation & Reintegration

12. Sustainability – local capacity UNOPS’ approach to project management builds on and leverages local skills – contributing to cost effectiveness and sustainability. • Local personnel • Local partners – Government, NGO, CBO, Stakeholders • Local expertise • Local training & institution building

13. UNOPS Office locations UNOPS HQ – New York, moving to Copenhagen UNOPS Regional Offices – Geneva, Dakar, Nairobi, Bangkok UNOPS Procurement/Logistics Offices – Copenhagen, Dubai UNOPS Liaison and Other Offices – Tokyo, Rome, Vienna UNOPS Implementation Facilities (Post Conflict and Emergency) – Amman, Colombo, Jakarta, Kabul, Khartoum, Kinshasa, Monrovia and Port au Prince UNOPS Implementation Facilities (Other) – Beijing, Buenos Aires, Guatemala, Lima, UNOPS Project Offices – Worldwide

14. Main Procurement Procedures: • Request for Quotations (RFQ): below $30,000 • Invitation to Bid (ITB): over $30,000, when the technical specifications and requirements are accurately stated by UNOPS • Request for Proposals (RFP): over $30,000, when the bidders are requested to provide their proposals • Waivers : specific circumstances

15. Prices/rates are fixed Standardization Exigencies of services Previous failure of Competition Sole/single source Perishable supplies Recruit. Spec. indiv. National defense Used of UN LTAs Cooperation with other UN agencies Previous offers (within 3months) Real estate Contract Pre-selection Waivers

16. Clarification • Procedures, specifications, terms of reference • Prior to closing date - not at public opening • In writing • Sent to all firms solicited • Not for negotiation, change or amendment

17. Timing in Procurement • Planning • Advertisement • Bidding • Evaluation • PRAC (in necessary) • Award • Performance

18. David Mitchels Office of Legal Services Email: davidm@unops.org Mr. Jaap van Hierden Senior Business Development Officer Email : jaapvh@unops.org contacts

19. United Nations Office for Project Services Thank you Questions