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Instructions for submitting FY13 (2012-13) Title I data

Instructions for submitting FY13 (2012-13) Title I data. School Improvement Grant Programs May 2013. Overview. Data collection timeline and important dates Changes to the data collection application Title I data entry steps Reminders. Timeline.

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Instructions for submitting FY13 (2012-13) Title I data

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  1. Instructions for submitting FY13 (2012-13) Title I data School Improvement Grant Programs May 2013

  2. Overview • Data collection timeline and important dates • Changes to the data collection application • Title I data entry steps • Reminders

  3. Timeline • The Title I Data Collection application is currently available for entering data at the district and school levels • You can save your progress and return to it at any time, but you must complete both district- and school-level reporting sections in order to submit the data to ESE • Data must be submitted via the Security Portal no later than August 31, 2013 • Districts that fail to meet this deadline are subject to withholding of FY14 Title I, Part A grant payments

  4. Changes from FY12 • District-level reporting • Eliminated questions pertaining to spending on No Child Left Behind (NCLB) School Choice and Supplemental Educational Services (SES) • Removed the question about number of homeless students receiving Title I services (collected through other data reporting tools) • School-level reporting • Eliminated questions about NCLB School Choice and SES parent/guardian notifications • Replaced questions pertaining to a school’s improvement, corrective action, or restructuring steps with questions about school improvement planning, school improvement activities, and partnerships • Student-level SES reporting section has been removed Massachusetts Department of Elementary and Secondary Education

  5. Step 1 – Security Portal login District personnel with the Title I Grant Application and Amendments Drop Box security role have access to the application. Your district directory administrator assigns this role. For a list of directory administrators in your district, please visit: http://www.doe.mass.edu/infoservices/data/diradmin/list.aspx.

  6. Step 2 – Access Title I Data The Title I Data Collection application is located under Assessment/Accountability on the Security Portal landing page. Massachusetts Department of Elementary and Secondary Education

  7. Step 3 – Select your district Only your district’s name will appear The welcome page gives an overview of the data you are required to report, has links to the instructions, and allows you to select your organization to get started.

  8. Step 4 – Enter data • Districts must report data at the district and school level: • Part I: For the district as a whole • Part II: For each Title I school

  9. Part I: District-level reporting Enter data: Private school students Local neglected programs* *Only districts with local neglected facilities will respond to this question. All other districts should enter zeros.

  10. Part II: School-level reporting Districts must respond to these questions for each Title I school.

  11. Part II: School-level reporting (continued) These questions pertain only to Targeted Assistance programs and will not appear for schools operating Schoolwide programs.

  12. Part II: School-level reporting (continued) These questions pertain to schools in Levels 2 – 5 of Massachusetts’ Framework for District Accountability & Assistance and will not appear in the data collection application for Level 1 schools.

  13. Part III – Review and submit As you enter data for the district and each school you will see a completion status: • In progress: You have started entering data for this section • Completed: You have finished entering data for this section • Submitted: You have submitted your data to ESE by clicking the submit button Note: • You can save what you have entered and return to it at any time. • We recommend you print your data so you may refer to it later (e.g., for auditors).

  14. Step 5 – Submit data You must check this box in order to submit the data to ESE and complete the data collection process!

  15. Troubleshooting On the district and school sections: • When asked to provide a number, enter a whole number value. You must enter at least a zero (0) for the questions to be completely answered. • When asked to provide a date (e.g., when a parent/guardian notification was sent), use this format: MM/DD/YYYY. By leaving the space blank, we will assume that the communication was not sent. • Once the status of each section displays as ‘Complete’, you may then submit your data to ESE by reviewing the statement of assurance and clicking the ‘Submit’ button.

  16. Reminders • Ensure the person responsible for entering the data has the Title I Grant Application and Amendments Drop Box security role; if not, check with your directory administrator • Print copies of all data (both for the district and for each Title I school) for your records • Both sections (district and school) must be complete before you will be able to submit data to ESE • You must submit your data via the Security Portal no later than August 31, 2013 • Districts that fail to meet this deadline are subject to withholding of FY14 Title I, Part A grant payments

  17. Questions? titlei@doe.mass.edu 781-338-6230

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