Rotary Charities Logic Model Training

1. Rotary Charities Logic Model Training July 19, 2011

2. Freya Bradford Consultant NorthSky Nonprofit Network (231) 929-3934 ext. 209 fbradford@northskynonprofitnetwork.org

3. Today’s Goal Increase your knowledge about the Rotary Charities Logic Models that are used in multi-year grant applications

4. Multiple Year Grants – 2 Types Organizational Capacity Building Program

5. Logic Model Framework Form A: Grantee Action Plan Form B: Grantee Evaluation Plan Form C: Grantee Annual Update

6. Form A: Grantee Action Plan A logic model is visual way to depict what an applicant plans to DO and what they hope to ACHIEVE with a program or project. Usually contain areas for: Program/Project Needs/Gaps Activities/Outputs Outcomes Impact

7. “We build the road… …and the road builds us.” -Sri Lankan saying

8. Logic Model Framework The “If….then” Logic If/Since these needs or gaps exist Then these activities will be implemented to meet those needs If those activities are implemented, then these outcomes will result If those outcomes result, then this will be the longer term impact

9. Everyday Example - Need Baby is very unhappy

10. Everyday Example - Activities Feed Baby

11. Everyday Example - Outcomes Baby is happy

12. Everyday Example - Impact Baby grows up to be a healthy, well-adjusted three-year-old that contributes joy to his community

14. Form A: Grantee Action Plan

15. Form A: Grantee Action Plan

16. Form A: Grantee Action Plan 1) Project Need/Gap Need/Gap that the project will address Base on organization- and community-specific data Clear about sources of data

17. Form A: Grantee Action Plan 1) Project Need/Gap – Org. Capacity Building Applicants/Grantees Base on priority gaps from Org. Capacity Assessment (prerequisite) – Include Scores Describe any recent growth or changes in your organization or services Describe any work in process or completed that relates to priority gaps

18. Form A: Grantee Action Plan (Example: Org. Capacity Building Applicants/Grantees)

19. Form A: Grantee Action Plan 1) Project Need/Gap – Program Grantees/Applicants Organizational and community data that support the need for your program Beware of circular reasoning: the need for a program is not the lack of your proposed program

20. Form A: Grantee Action Plan (Example: Program Applicants/Grantees)

21. QUESTIONS ABOUT PROJECT NEED/GAP?

22. Form A: Grantee Action Plan 2) Activities Present project as a whole & reference activities that org is requesting Rotary Charities’ funding to complete State measurably – include who will complete the task, anticipated completion date, and measurable targets (when possible)

23. Form A: Grantee Action Plan (Example: Org. Capacity Building Applicants/Grantees)

24. Form A: Grantee Action Plan (Example: ProgramApplicants/Grantees)

25. QUESTIONS ABOUT ACTIVITIES?

27. OUTCOMES It is not how many worms the bird feeds its young, but how well the fledgling flies. (United Way of America)

28. Form A: Grantee Action Plan 3) Outcomes Specific desired effect the project will have on the organization or the target population Stated as anticipated changes in the Knowledge, Skills, Attitudes, Behaviors or Conditions of the organization or the target population Should be measurable and realistic – include timeframes, targets, percentages, clear sense of direction (e.g. increases, decreases)

29. Form A: Grantee Action Plan (Example: Org. Capacity Building Applicants/Grantees)

30. Form A: Grantee Action Plan (Example: Program Applicants/Grantees)

31. QUESTIONS ABOUT OUTCOMES?

32. ACTIVITY # 1: Activities OR Outcomes??

33. Community Impact

34. Form A: Grantee Action Plan 4) Community Impact The long-term positive impact on the community – changes in social, economic, civic, and environmental conditions Grantees will not be asked to measure/evaluate this level of change

35. Form A: Grantee Action Plan 4) Community Impact (cont.) You aim to improve conditions in this way [Outcomes – Column 3] “So that…?” “So that…?” The Organization has sufficient funds to successfully operate our programs.(OCB Applicant/Grantee) Students in Anytown have the knowledge, skills and abilities to choose alternatives to violent behavior. (Program Applicant/Grantee)

36. Form A: Grantee Action Plan 4) Community Impact (cont.) “So that…?” The Organization can meet our mission of…(OCB Applicant/Grantee) Anytown has few incidences of violence and is a safe and healthy environment for all residents. (Program Applicant/Grantee)

37. Form A: Grantee Action Plan (Example: Org. Capacity Building Applicants/Grantees)

38. Form A: Grantee Action Plan (Example: Program Applicants/Grantees)

39. Evaluation Progress towards Activities and Outcomes must be measured and documented annually. Were activities delivered as planned? Was the target population reached? Was the target population satisfied with services? Did your project have the desired effect on your organization (OCB) or target population (program)?

40. Form B: Grantee Evaluation Plan

41. Form B: Grantee Evaluation Plan 1) Activities & Outcomes - Simply copy and paste the Activities and Outcomes from Form A: Grantee Action Plan columns 2 & 3.

42. Form B: Grantee Evaluation Plan 2) Data Collection Plan Describes how the achievement of Activities & Outcomes will be measured by answering: What Information will be Collected? (Indicators) From whom? (Sources) In what way? (Methods) By whom? (Person Responsible) When? (Intervals) How will the information be stored and managed? (Data Management)

43. Form B: Grantee Evaluation Plan 2) Data Collection Plan (cont.) What Information will be Collected? Common Indicators for Activities: # of people hired, dates of hire # of partners Amount of products/services delivered #/type of clients served #/type of materials produced/disseminated Timeliness of service provision Quality of services (satisfaction data)

44. Form B: Grantee Evaluation Plan 2) Data Collection Plan (cont.) What Information will be Collected? Common Indicators for Outcomes: #/% demonstrating increased knowledge/skill #/% demonstrating attitude or behavior change % changes in conditions (longer-term)

45. Form B: Grantee Evaluation Plan 2) Data Collection Plan (cont.) From Whom? Common Sources of Information: Existing records, logs, reports, etc. Program participants Key informants (nonparticipants, proponents, critics, staff, collaborators, funders, etc.)

46. Form B: Grantee Evaluation Plan 2) Data Collection Plan (cont.) In what way? Common Data Collection Methods: Activity tracking Surveys Focus groups Interviews Tests Observation Case studies Document review

47. Utilization

48. Form B: Grantee Evaluation Plan 3) Data Utilization Plan Describe the following: Who will receive information about findings In what form, how often How organization will use their evaluation findings

49. Form B: Grantee Evaluation Plan 3) Data Utilization Plan (cont.) Potential uses for evaluation data include: Develop recommendations for program improvement Identify additional technical assistance or training needs Highlight the most effective strategies by comparing outcomes for different participant groups, trainers/presenters, between years, etc. Use in organizational planning Assist in budgeting and justifying resource allocations Promote program to recruit participants, staff, volunteers Promote program to increase funding

50. QUESTIONS ABOUT FORM B?