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Session 2.2. Introduction to Contingency Planning

Session 2.2. Introduction to Contingency Planning. Emergency!. What is an Emergency?. Any situation in which the life or well being of refugees will be threatened unless immediate & appropriate action is taken and which demands an extraordinary response and exceptional measures.

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Session 2.2. Introduction to Contingency Planning

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  1. Session 2.2. Introduction to Contingency Planning UNHCR/InterWorks - Emergency Management Training

  2. Emergency! UNHCR/InterWorks - Emergency Management Training

  3. What is an Emergency? Any situation in which the life or well being of refugees will be threatened unless immediate & appropriate action is taken and which demands an extraordinary response and exceptional measures. See Handbook, p.4 UNHCR/InterWorks - Emergency Management Training

  4. Emergency Preparedness Activities Stockpiling supplies Developing staff rosters Hiring extra staff Training Early warning monitoring Contingency planning Etc… UNHCR/InterWorks - Emergency Management Training

  5. “A forward planning process in a state of uncertainty in which scenarios and objectives are agreed, and potential response systems put in place to respond to an emergency.” Contingency Planning UNHCR/InterWorks - Emergency Management Training

  6. Contingency Planning The Process… Meet regularly with likely partners to: • Analyse risks & Identify scenarios • Define policy & objectives • Identify activities & tasks for each sector • Assign likely roles, responsibilities • Prepare the plan UNHCR/InterWorks - Emergency Management Training

  7. Identify Scenarios • Consider all possibilities • Usually develop only one or two of these • Include worst/best case • Consider probabilities of each case • Emphasize program needs, i.e., build scenarios around anticipated needs of affected UNHCR/InterWorks - Emergency Management Training

  8. Define Policies & Strategic Objectives • The overall decisions which guide an emergency operation, including who will coordinate the operation • Consider other actors’ (govt’s, UN, NGOs, donors, etc.) policies as well • Generally should be acceptable to partners UNHCR/InterWorks - Emergency Management Training

  9. Define sector-specific objectives and activities • Protection • Registration • Physical Planning • Food • Domestic and Other Items • Water • Sanitation • Health & Nutrition • Logistics • Social Issues UNHCR/InterWorks - Emergency Management Training

  10. Contingency Planning…a few points about the process • Contingency planning is best done collaboratively - - with likely partners in any response • Prepare joint plans to minimize duplication among agencies • A contingency plan is a living document, update it! UNHCR/InterWorks - Emergency Management Training

  11. Chapters in a contingency plan • General background on the situation • Scenarios • Policies and overall operation objectives • Objectives and activities by sector • Procedures for updating See Handbook, p.39 UNHCR/InterWorks - Emergency Management Training

  12. Albania Contingency Plan • Read the Albania contingency plan (p.30 in the workbook) • Assess the Albania plan against the standard model contingency plan. • What are the strengths and weaknesses of the Albania plan? UNHCR/InterWorks - Emergency Management Training

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