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SEWP: The Catalog

SEWP: The Catalog. Glossary – Who are the Players. Federal Customer Most of us here Contract Holder Sort of like a vendor Manufacturer Sort of like a sub-contractor Sales Agent Company Sort of like a corporate salesperson Authorized Contractor

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SEWP: The Catalog

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  1. SEWP: The Catalog

  2. Glossary – Who are the Players • Federal Customer • Most of us here • Contract Holder • Sort of like a vendor • Manufacturer • Sort of like a sub-contractor • Sales Agent Company • Sort of like a corporate salesperson • Authorized Contractor • Sort of like a Federal Customer, once removed

  3. Glossary – Terms and Acronyms • Database of Record • Also called “the Catalog” • TR: Technology Refreshment • How “the Catalog” is updated • SOW: Statement of Work • What is needed if services are provided • BOM: Bill of Material • List of items to be purchased • Bundle • Putting BOMs and SOWs together

  4. Products in Scope • IT Hardware: Computers/Networks/etc. • Software • Includes Software as a Service (SaaS) • Peripherals and associated equipment • Includes printers and supplies • Audio visual • Includes video-conferencing

  5. Miscellaneous In Scope Products • Utility computing and utility storage • Security Devices • Biometric • CCTV • Network telecommunications • Radio and satellite hardware • Not the actual satellites – different part of NASA • Handheld devices • But no monthly service plans

  6. Services in Scope(No Limitation) • Maintenance / Warranty • Can be on –site if clearly maintenance functions • Site Planning • Installation • Hardware • Cabling • Software • Product Training – Must be directly related to a Product

  7. Services Limited in Scope • Labor Support Services (e.g. Operational support) • Software development • Limits: • 10% Rule • Rule of thumb – limited to 3 months unless justified • Options: • Group E non-competed 8(a) set-asides • GSA Alliant or other support service contracts

  8. Never in Scope • Medical Equipment • Military equipment • Walls / Ceilings / Roofs • Wheels / Engines / propellers • Just because it has a chip, it is not always IT • Fire Suppression (even if limited to a computer facility) • Sensors • Smoke • Gunshot • Etc.

  9. The Catalog • Types of Catalogs • Static • Rarely changes • Dynamic • Changes on demand • Constant updates / no oversight • Dynamically-static • Changes based on requests and approvals

  10. Approving Manufacturers • First step in adding a product is approval of the manufacturer of the product/service • Contract Holder receives a request • Forms business relationship with manufacturer • Requests Approval from SEWP Program Office • Request reviewed for scope and information • Note that a manufacturer is not visible until at least one product is added

  11. Manufacturer Information • Mandatory • Official parent company name • Company URL • Short Description • A Product Category/subcategory • Additional • Authorized Resellers • 508 web page • Associated Company names • Trademarked product names • Additional categories/subcategories/keywords

  12. Manufacturer Information • Manufacturer tool- let’s go to the website

  13. Industry Relationships • Government-Industry Relationships • Authorized support service contractors • Contract Holders • Industry-Industry Relationship • Manufacturer • Sales Agent • Others (middle-men)

  14. So How Do I get What I Want? • Key Factors: • Dollar size (especially under or over $3000) • Similar solution already on SEWP / Basic IT requirement • Customized solution • Services included • Complexity • Hardware or Software or combination • Number of manufacturers

  15. Dollar Size • Under $3000 • Fair Opportunity not required • Can contact Contract Holders directly for a quote • SEWP RFQ tool can also be used but do not need to solicit everyone in a Group • If items not already on contract, can be purchased open market (if in scope) • Over $3000 • See next set of slides

  16. Basic IT Hardware Purchase • Do not need to pre-verify manufacturer/product availability • Use SEWP Request a Quote tool • Provide technical specs, BOM, etc. • Contract Holder will add products and then provide quotes (assuming products are approved) • Obtain quotes • If no quotes, send note to help@sewp.nasa.gov • Place credit card or delivery order

  17. Custom Built Purchase • Do not need to pre-verify manufacturer/product availability • Use SEWP Request a Quote tool • Provide technical specs, BOM, etc. • Contract Holder will provide Program Office with customized/bundled item and price list • Contract Holder will add solution and then provide quotes (assuming solution is approved) • Obtain quotes • If no quotes, send note to help@sewp.nasa.gov • Place credit card or delivery order

  18. Services Purchase • If not clearly installation, site planning, training, or warranty/maintenance support, notify help@sewp.nasa.gov to ask for scope review • Use SEWP Request a Quote tool • Provide technical specs, BOM, SOW, etc. • Contract Holder will provide Program Office with sow and price list • Contract Holder will add solution and then provide quotes (assuming solution is approved) • Obtain quotes • If no quotes, send note to help@sewp.nasa.gov • Place credit card or delivery order

  19. Software Purchase • Use Manufacturer tool to see if a suggested software provider already exists • If not, research directly or through Program Office • Use SEWP Request a Quote tool • Provide technical specs, etc. • Contract Holder will add solution and then provide quotes (assuming solution is approved) • Obtain quotes • If no quotes, send note to help@sewp.nasa.gov • Place credit card or delivery order

  20. Multiple Mfrs/Complex solution • Research either through SEWP RFQ tool or e-mail Program Office if uncertain of scope, whether the solution can be handled through SEWP, etc. • Use SEWP Request a Quote tool • Provide technical specs, etc. • Contract Holder will add solution and then provide quotes (assuming solution is approved) • Obtain quotes • If no quotes, send note to help@sewp.nasa.gov • Place credit card or delivery order

  21. Basic SEWP TR Process • If Manufacturer not previously added to SEWP • Request by Contract Holder • Review by Program Office for a existence, scope, etc. • If services or bundling: • Contract Holder supplies SEWP PMO with SOW and full price breakout for review/approval • Contract Holder submits a TR (text-delimited file) • Summary report including items with possible scope, pricing, or other issues highlighted • SEWP PMO reviews request. If any items not within scope, properly priced, poorly described, etc. they are excluded • Those items approved can then be quoted by Contract Holder

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