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Summer PStAR Process Training Office of Human Capital May 2014

Summer PStAR Process Training Office of Human Capital May 2014. Overview. In this training, you will learn: About the process for staffing summer programs; How to create and search summer programs in PStAR; How to create and search summer positions in PStAR ;

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Summer PStAR Process Training Office of Human Capital May 2014

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  1. Summer PStAR Process TrainingOffice of Human CapitalMay 2014

  2. Overview • In this training, you will learn: • About the process for staffing summer programs; • How to create and search summer programs in PStAR; • How to create and search summer positions in PStAR; • About the deadlines for summer 2014 programs; and • About resources and support moving forward.

  3. In this Section • In this section you will learn about • Summer programming in City Schools; • Programs that span multiple fiscal years; and • Steps for creating and staffing summer programs.

  4. Summer Programs in City Schools • Systemic and non-systemic summer programs are important aspects to how City Schools supports student achievement. • Systemic summer programs are organized and coordinated through Central Office. • Non-systemic summer programs are school-based, and individual schools organize them.

  5. Staffing Summer Programs • In order to budget for and staff a summer program in City Schools, coordinators need to: • Create positions and allocate money to each position. • Staff each position by hiring and identifying employees. • The start and end dates are based on when employees start to complete work for the program and when employees end their work for the program. • You are NOT creating start and end dates based on student participation.

  6. Creating Summer Programs • Creating programs and positions in the PStAR system allows you to “buy” the positions to staff your program. • You are creating these positions and allocating funds so that the people working will be paid appropriately. • Summer programs that span fiscal years (FY) will use funds from two different fiscal year (FY) budgets. • June 30th is the end of the fiscal year (FY).

  7. If Your Summer Program Spans Two Fiscal Years Your Summer Program’s Start Date Your Summer Program’s End Date June 30th

  8. Summer Programs that Span Two Fiscal Years • As long as an employee is working for a summer program before June 30thand after July 1st, you need two programs and two sets of positions in PStAR. • One program and set of positions for FY 2014. • One program and set of positions for FY 2015. • In PStAR, include the FY in the program names to differentiate them. • “Reading Adventures FY2014” and “Reading Adventures FY2015”. • The FY 2014 program will end June 30th. • The FY 2015 program will begin July 1st.

  9. Overview: Steps for Staffing Summer Programs You will complete these steps twice for one summer program – One time for FY 2014 and one time for FY 2015.

  10. In this Section • In this section you will access the Help Guides for: • Creating a summer program in PStAR; • Searching for and editing a summer program in PStAR; • Creating positions for a summer program in PStAR; and • Searching for transactions in PStAR.

  11. PStARHelp Guides • There are four help guides for you to reference when using the Summer PStAR system: • Create Program • Program Inquiry • Create Position • Position Inquiry • You can access these help guides through: • City Schools Inside and • the next four slides of this training.

  12. To Create a Summer Program in PStAR • Create Program • Log In to PStAR • Name Summer Program • Identify a Program Coordinator • Select a Funding Source for Program • Click here to view the Create Program Help Guide

  13. To Search or Edit a Summer Program in PStAR • Program Inquiry • Log In to PStAR • Search for Summer Program • Add a Funding Source to a Summer Program • View Program Information • Click here to view the Program Inquiry Help Guide

  14. To Create Positions in PStAR • Create Position • Log In to PStAR • Identify Summer Program and Payroll Approver • Add a Job Title to a Summer Program • Identify Funding Source(s) for a Job Title in a Summer Program • Click here to view the Create Position Help Guide.

  15. To Search Transactions in PStAR • Transaction Inquiry • Log In to PStAR • Search for Transaction • View Transaction Information • Click here to view the Transaction Inquiry Help Guide

  16. In this Section • In this section you will • Learn about deadlines for using PStAR to create your summer program(s); • Review two scenarios for sample programs; and • Learn what support resources and contact information to utilize moving forward.

  17. Updated Timeline for Summer 2014

  18. Scenario 1 Program X has employees begin working on July 10th and stop working August 4th. Students participate in the program from July 17th to August 1st. • What are the start and end dates for Program X? • How many days for Program X fall in FY 2014? • How many programs need to be created in PStAR for Program X? • In PStAR, what are the start and end dates for “Program X FY2015”?

  19. Scenario 1 Program X has employees begin working on July 10th and stop working August 4th. Students participate in the program from July 17th to August 1st. • What are the start and end dates for Program X? • July 10th ; August 4th • How many days for Program X fall in FY 2014? • 0 • How many programs need to be created in PStAR for Program X? • One: “Program X FY2014” • In PStAR, what are the start and end dates for “Program X FY2015”? • July 10th ; August 4th

  20. Scenario 2 Program Y has employees begin working on July 24th and stop working August 4th. Students participate in the program from July 10th to August 1st. • What are the start and end dates for Program Y? • How many days for Program Y fall in FY 2014? • How many programs need to be created in PStAR for Program Y? • In PStAR, what are the start and end dates for the program(s)?

  21. Scenario 2 Program Y has employees begin working on June 24th and stop working August 4th. Students participate in the program from July 10th to August 1st. • What are the start and end dates for Program Y? • June 24th ; August 4th • How many days for Program Y fall in FY 2014? • 5 work days (June 24th – June 30th) • How many programs need to be created in PStAR? • Two: “Program Y FY2014” and “Program Y FY2015” • In PStAR, what are the start and end dates for the program(s)? • “Program Y FY2014”: June 24th – June 30th • “Program Y FY2015”: July 1st – August 4th

  22. Contact Information and Resources Moving Forward

  23. You Just Learned… • About the process for creating and staffing summer school positions; • How to create and search summer programs in PStAR; • How to create and search summer positions in PStAR; • About the deadlines for summer 2014 programs; and • Who you should contact for support moving forward.

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