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FY07 Town of Sudbury Town Manager’s Budget Request

FY07 Town of Sudbury Town Manager’s Budget Request. Protecting Public Safety, Public Assets and a Special Quality of Life. Tonight’s Goals. Give you data and information Inspire you to determine FY07 is the year to seriously address Town budget needs and support my recommended budget.

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FY07 Town of Sudbury Town Manager’s Budget Request

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  1. FY07 Town of SudburyTown Manager’s Budget Request Protecting Public Safety, Public Assets and a Special Quality of Life

  2. Tonight’s Goals • Give you data and information • Inspire you to determine FY07 is the year to seriously address Town budget needs and support my recommended budget. • Residents demand services • Board’s vision for Sudbury’s future • Historical lack of funding • Staff efforts to contain costs and enhance revenue

  3. FY07 Budget Requests Town Manager’s Recommended Budget • 5.9% NET over FY06 - $736,746 FinCom’s 3.5 % Budget • 3.5% NET over FY06 - $436,361 Level Staff Budget • 4.6% over FY06 - $575,501 Department Requests • 6.73% over FY06 - $839,351

  4. Dollars Requested

  5. Percent Growth

  6. Police Department Goals of this budget • Protect current staffing levels • Add one patrol officer position to work on traffic • Continue cover 75% of open shifts • Retain same level of vehicles and equipment • Encourage prevention of problems, but be prepared for ones that occur • Reflect total costs of department

  7. Police Department Looking for $185K (gross) over FY06 • $62K for gasoline (NEW IN BUDGET) • $30K offset by the grant • $50K for one more police officer • $40K for salary adjustments • $3K for maintenance contracts

  8. Police Department Police Dept 1985-2006 Population up 25%, but fewer staff (1985 - 30 officers, 28 now) Police calls 6,307 in 1990, 14,487 last year – a 129 % increase FY06 75% of open shifts covered

  9. Police Department

  10. Fire Department Goals of this Budget • Protect current staffing levels • Set overtime budget sufficient to keep all 3 stations open all year long IF no major long term illness or injury to employee • Meet the increased costs of supplies, materials, and services. • Better reflect actual costs

  11. Fire Department Looking for $75K (gross) over FY06 • $15K for billing service contract • $18.7K for gasoline (NEW IN BUDGET) • $8.5K for heating utilities • $29K for salary adjustments • $4K for general increases • REMEMBER $20K additional offsets in ambulance fees

  12. Public Works Goals of this Budget • Protect current staffing levels • Keep up with rising cost contracts, and materials • Pay existing lease purchase agreements • Keep up with cost of snow and ice removal • Keep up with costs of gasoline and diesel fuel • Keep up with costs of road work accounts • Add one mechanic position • Address public grounds – schools and town

  13. Streets & Roads Division Looking for $153K • $98K for salary adjustments • $39 for new Assistant Mechanic • $2.8K for building maintenance • $2.5K for vehicle maintenance • $49K for roadwork • $50K for snow and Ice • $-27K gasoline • $-9K for street lighting account • $-52K for vehicle leases

  14. Trees & Cemetery Division Looking for $18,323K • $9.9K for salary adjustments • $2.1K for materials • $6.2K tree contractors

  15. Parks & Grounds Division Looking for $35,267K • $6.6K for salary adjustments • $28.6K for contracting for maintenance of school and town grounds, including sprinkler maintenance and repair

  16. All Other Departments • General Government: $80K over FY06 • Culture & Recreation $33K over FY06 • Human Services $20.9K over FY06 • Unclassified/Transfers $118 over FY06 • Reserve Fund up $10K • Salary Adjustment up $108K

  17. Those are the Numbers, Now… FY07 is the year to seriously address Town resource needs and support the Town Manager’s recommended budget. • Expectations for services • Board’s vision for Sudbury’s future • Historical lack of funding • Staff efforts to contain costs and enhance revenue

  18. # 1 EXPECTATIONS – Residents Demands • Roads & walkways cleared of snow and ice • Potholes filled, roads maintained • Library open at hours similar to other Towns • Walkways constructed, maintained and repaired • Playing fields and conservation areas maintained • Environmental issues addressed • Information instantly available to them on the website, or via email • Traffic and speeding dealt with • Recreation programs – lots of them! • Trees! Removal and replacement • Historical Assets preserved

  19. EXPECTATIONS Board of Selectmen • Wants to be able to achieve the goals they set for the staff and committees of the Town • Particularly wants to address issues of Route 20, Town Center, housing, traffic, economic sustainability that are part of Master Plan, important for our Town’s future • Wants to continue the good processes and approaches they have contributed to achievement of goals thus far

  20. EXPECTATION Town Staff • Want to meet these service demands from residents • Want equipment and proper staff to perform our mission • Want to work in buildings that are repaired and maintained • Want not to be embarrassed by our public grounds • Want to have relief from workloads that appears to be higher than our peer towns

  21. EXPECTATIONS Town Manager • Want to be able to recognize the outstanding work of many of our staff • Want to give them the tools and resources to succeed • Want to reward them for the many cost savings and revenue enhancement efforts they have made to the Town

  22. Reason #2: Board of Selectmen Goals Budget Initiative: Add part-time planner What this will cost: Net $18,000 What this will achieve: Movement on goals, leveraging of other funds. Example HOME program funds for FY07: $24K

  23. Reason #2: Board of Selectmen Goals Budget Initiative: Restore Assistant Building Inspector to full-time What this will cost:$18,500 What this will accomplish: Keep up with workload of office that generates $500K each year

  24. Reason #2: Board of Selectmen Goals Budget Initiative: Add one Patrol Officer What this will cost: $50,000 What this will accomplish: Allow attention to be given to traffic on weekday afternoon and evenings

  25. Reason #2: Board of Selectmen Goals Budget Initiative: Add an assistant mechanic What this will cost: $39,171 What this will accomplish: Keep our key vehicles in usable condition when most needed

  26. Reason #2: Board of Selectmen Goals Budget Initiative: Contract for maintenance of grounds of school and town buildings What this will cost: $28,000 What this will accomplish: Get this work done right

  27. Reason #2: Board of Selectmen Goals Budget Initiative: Add funds for a voucher based taxi service What this will cost: $5,000 What this will accomplish: Add a transportation option for seniors/disabled residents not present now, and leverage more funds and services

  28. Reason # 3: To Change Historical Spending Choices • Go back to 1987 • Compared Sudbury to a recent state study, which shows spending for DPW down over the 18 year period in inflation adjusted dollars • Hope to open eyes to the changes over time

  29. ACTUAL SUDBURY SPENDINGFY87-04

  30. REAL SPENDING, FY87- FY04(Inflation Adjusted)

  31. Concord – 103 road miles, 24 employees • Sudbury - 150 road miles, 20 employees

  32. Reason # 4: Town Staff Contributions • The C.A.R.E. Program • Cost Avoidance and Revenue Enhancement • Summary, Over 5 year period • Cost avoidance - $3.1 Million • Revenue enhancements - $1.5 Million • Gravel and cell towers $1.1 Million

  33. The 3.5% Budget Increase If the Town departments were limited to the 3.5% increase, this shows how much would be cut from each functional area

  34. SUMMARY Goals for presentation & budget book • To provide details, data and transparency on Town programs and budgets • To ask for and inspire support of the Town Manager’s Recommended Budget Level, for these reasons: • Service demands we face • Board’s vision for future of the town • Bring up DPW to at least a positive growth from FY87 • Recognize and give credit for the work of the C.A.R.E. efforts to the Town employees

  35. Thank You Protecting Public Safety, Public Assets and a Special Quality of Life

  36. Addendum: Additional Detailed Information On Utilities and Gasoline Budgeting for FY07

  37. Utilities – Town Side Only • Natural Gas – FY05 $117,796 • Electricity – FY05 $95,098 • Heating Oil – FY05 $9,800 • FY05 Total of $222,694 • FY06 still in progress

  38. Natural Gas FY05 $117,796 • Supply contract - $.684/therm/Aug 06 • If no new contract, we will go to Keyspan’s default, currently at $1.86/therm • We used 110,000 therms in FY05 • FY07 budget is based on assumption Town does not sign a new supply contract, thus based on default rate and same usage, • FY07 budget is $204,600

  39. Electricity FY05 $95,098 • Town’s current supply contract is with Transcanada- 5.5 cents per kwh, expires December 2006 • Town signed contract for at 9.725 cents per kwh, beginning January 2007 • FY05 usage was approximately 693,814 kwh • Developed FY07 budget based on FY05 usage data and ½ year at old supply rate, ½ at new • FY07 budget is $142,500

  40. Oil FY05 $9,800 • FY05 usage was approximately 6,028 gallons • Three Town owned buildings use oil – Loring Parsonage, Hosmer House, Frost Farmhouse • Developed FY07 based on FY05 usage, and no longer paying for Loring Parsonage • FY07 budget is $9,280

  41. Gasoline Account

  42. Utilities and Gas Combined

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