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About NDTAC. Neglected-Delinquent TA Center (NDTAC)Contract between U.S. Department of Education and the American Institutes for ResearchJohn McLaughlin, Federal Coordinator, Title I, Part D Neglected, Delinquent, or At Risk Program NDTAC's Mission: Develop a uniform evaluation modelProvide te
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2. About NDTAC Neglected-Delinquent TA Center (NDTAC)
Contract between U.S. Department of Education and the American Institutes for Research
John McLaughlin, Federal Coordinator, Title I, Part D Neglected, Delinquent, or At Risk Program
NDTAC’s Mission:
Develop a uniform evaluation model
Provide technical assistance
Serve as a facilitator between different organizations, agencies, and interest groups
3. Agenda and Presenters Part 1: DeAngela Milligan, Research Associate, NDTAC
Overview of the Counting Process
Annual Count for State Agency Programs (Subpart 1)
Questions
Part 2: Greta Colombi, Senior Researcher, NDTAC
Annual Count for Local Agency Programs (Subpart 2)
Part D Annual Count Summary: At-a-Glance Comparisons and Next Steps
Questions
6. Contacts and Support U.S. Department of Education (ED)
Paul (Sandy) BrownProgram Analyst, Student Achievement and School Accountability Programs (SASA)
paul.brown@ed.gov
John McLaughlinFederal Coordinator, Title I, Part D
john.mclaughlin@ed.gov
NDTAC
State Liaisons: http://www.neglected-delinquent.org/nd/direct_assistance.asp
Contact NDTAC: ndtac@air.org
7. ED and NDTAC Resources on the Annual Count Federal Regulations
Title I, Part D, Statute
Title I, Part D, Nonregulatory Guidance
Annual Count survey form, guidance on eligibility and worksheet from ED
NEW! NDTAC Annual Count Toolkit: Determining Formula Counts for Title I, Part D, Funding Allocations When working on the Count, you may have noticed that there are a number of resources ED and NDTAC provide. The Federal Regulations, statute, and Nonregulatory Guidance include the lion share of requirements. However, some additional details are included in the Annual Count survey form and materials ED provides on an annual basis. To help you make sense of all of the requirements and provide helpful tools, NDTAC just released a new toolkit on the Annual Count. It includes a brief intro describing the purpose of the count, the annual count process and relationship between counting, serving and reporting for Title I, Part D. In addition, it includes an index of resources by Annual Count activity (e.g., assessing facility and student eligbility for counting,) as well 3 helpful tooks: a simplified checklist of Annual Count requirements, an Annual Count process checklist, and a timeline template you can use to plan your Annual Count activities. Today’s presentation will provide an overview, touching on some of the content of the new toolkit.When working on the Count, you may have noticed that there are a number of resources ED and NDTAC provide. The Federal Regulations, statute, and Nonregulatory Guidance include the lion share of requirements. However, some additional details are included in the Annual Count survey form and materials ED provides on an annual basis. To help you make sense of all of the requirements and provide helpful tools, NDTAC just released a new toolkit on the Annual Count. It includes a brief intro describing the purpose of the count, the annual count process and relationship between counting, serving and reporting for Title I, Part D. In addition, it includes an index of resources by Annual Count activity (e.g., assessing facility and student eligbility for counting,) as well 3 helpful tooks: a simplified checklist of Annual Count requirements, an Annual Count process checklist, and a timeline template you can use to plan your Annual Count activities. Today’s presentation will provide an overview, touching on some of the content of the new toolkit.
8. Annual Count: An Overview ED uses formula counts to calculate funding allocations; counts are
collected on an annual basis via a survey form with two parts:
Part 1 of the Survey = LEA Section
Count of students who are delinquent for Title I, Part D, Subpart 2 funds that are allocated to LEAs via the SEA
Count of students who are neglected for Title I, Part A, funds
Part 2 of the Survey = SA Section
Count of students who are neglected or delinquent for Title I, Part D, Subpart 1 funds that are allocated to SAs via the SEA
The Annual Count procedures for the State Agency (Subpart 1) and Local
Educational Agency (Subpart 2) programs are different.
So, let’s get started…So, let’s get started…
9. Annual Count: An Overview
10. From Counting to Reporting
The Annual Count (aka the Annual Child Count and the October Count)
An annual count of children to determine funding for the subsequent fiscal year
Funding and Reporting Program Performance
Students included in the Annual Count are most likely different individuals than the students who subsequently benefit from the funding once allocated
The eligibility criteria for being included in the Annual Count are different than the eligibility criteria for being served (more later) and reported under Part D
Counts are based on student caseload data that are months old when the fund administration occurs in the spring/summer
11. Annual Count for State Agency Programs (Subpart 1)
12. State Agency / Subpart 1 Annual Count: Eligibility State Agency Eligibility
Agencies responsible for providing free public education to children and youth who are in N or D institutions, community day programs, or adult correctional institutions
Facility Eligibility
Facilities that serve neglected or delinquent children and youth
Facilities that have an average length of stay of at least 30 days
Student Eligibility
Students who are 20 years or younger
Students who are enrolled in State-funded regular program of instruction for at least 15 hours/week if in an adult facility or 20 hours/week in a juvenile facility or community day program
13. State Agency / Subpart 1 Annual Count: Procedure Eligible SAs select a date
Each State Agency may select any one day during the current calendar year.
Each SA may select its own date, but every institution under a particular SA must use the same date. SEAs may also work with SAs to select a date to use across all SAs.
Eligible facilities conduct count
Each facility counts eligible students.
SAs or facilities adjust the count to reflect the length of the school year of the agency or institution
The child count reported by each SA to the SEA should be an adjusted count based on the formula below
SEA combines SA adjusted counts and submits to ED
SEAs are responsible for rolling up SA adjusted counts and completing Section A, Part II of the Annual Count survey.
14. State Agency / Subpart 1 Annual Count: Procedure (cont.) Impact of the Adjusted Count
15. State Agency / Subpart 1: Annual Count Quiz
16. State Agency / Subpart 1: Annual Count Quiz
17. Common State Agency/Subpart 1 Count Issues Students who have earned their diploma
Students who have earned their GED
Students who are enrolled with but do not reside at a community day program
18. Annual Count for Local Agency Programs (Subpart 2)
Greta Colombi
20. Local Educational Agency / Subpart 2 Annual Count: Procedure SEAs or eligible LEAs select a 30-day count window
At least one day in the 30-day window must be in October
SEAs can set the 30-day window for all LEAs to use, or elect to allow LEAs and facilities to select their own windows
21. Local Educational Agency / Subpart 2 Annual Count: Count Window
22. Local Educational Agency / Subpart 2 Annual Count: Count Window Quiz Which of the following date ranges are acceptable for the
Subpart 2 Annual Count?
Oct. 1 – Oct. 30
Sept. 20 – Oct. 10, Oct. 20 – Nov. 10
Oct. 31 – Nov. 29
Sept. 1 – Sept. 30
Sept. 1 – Oct. 1
23. Local Educational Agency / Subpart 2 Annual Count: Count Window Quiz Which of the following date ranges are acceptable for the
Subpart 2 Annual Count?
Oct. 1 – Oct. 30
Sept. 20 – Oct. 10, Oct. 20 – Nov. 10
Oct. 31 – Nov. 29
Sept. 1 – Sept. 30
Sept. 1 – Oct. 1
24. Local Educational Agency / Subpart 2 Annual Count: Procedure (continued) Eligible facilities conduct count
Each eligible facility must be designated as a neglect or delinquent institution, but not both, even if it serves both.
Facilities should maintain consistency with how it was designated last year.
If a facility has never counted before or its charter has changed, designate it according to its charter.
If a facility’s charter is not clear or unavailable and the facility never counted before, designate the facility based on its enrollment.
Count each unique case/enrollment in a facility’s caseload
NOTE: Neglect and at-risk programs may receive Subpart 2
funding and services per the Title I, Part D, statute, even though
students in those programs are not included in the count upon which
Part D funding allocations are based.
25. Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 1 How many students who reside in a facility that is designated as a neglect institution should be counted ? Joe and Kelly are considered neglected and Shawn is considered delinquent.
26. Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 1 How many students who reside in a facility that is designated as a neglect institution should be counted ? Joe and Kelly are considered neglected and Shawn is considered delinquent.
27. Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 2
28. Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 2
29. Local Educational Agency / Subpart 2 Annual Count: Procedure (continued) SEA combines LEA counts and submit
LEAs must separately identify count information for the following types of students:
Students residing in neglect institutions for the Title I, Part A, neglect reservation
Students residing in delinquent institutions for Title I, Part D, Subpart 2
SEAs are responsible for rolling up LEA counts and completing Section A, Part I of the Annual Count Survey
30. Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 3
31. Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 3
32. Common LEA/Subpart 2 Count Issues Students who change programs within the same facility
Students who were voluntarily placed in a group home
Students residing in a county jail
LEAs resistant to count
33. Part D Annual Count Summary:At-a-Glance Comparisons and Next Steps
34. Annual Count Processes: How are State andLocal Educational Agency Counts Different? State Agency Count
In a program for youth who are N or D, including juvenile and adult correctional facilities and community day programs
Enrolled in a State funded “regular program of instruction”*
Enrolled in a program that has an average length of stay of at least 30 days on day of count during the calendar year
20 years of age or younger
Local Educational Agency Count
Living in local institutions for children and youth who are N or D or adult correctional institutions
Living in the institution for at least 1 day during the 30 day count period
5 through 17 years of age
35. State Agency / Subpart 1 Program:Students Counted vs. Students Served Students Counted (Annual Count)
In a program for youth who are N or D, including juvenile and adult correctional facilities and community day programs
Enrolled in a State funded “regular program of instruction”*
Enrolled in a program that has an average length of stay of at least 30 days on day of count during the calendar year
20 years of age or younger
Students Served
In a program for youth who are N or D, including juvenile and adult correctional facilities and community day programs
Enrolled in a State funded “regular program of instruction”
Enrolled in a program that meets the length of stay requirements for the given program type (requirements vary)
21 years of age or younger
36. Local Agency / Subpart 2 Program:Students Counted vs. Students Served Students Counted (Annual Count)
Living in local institutions for children and youth who are N or D or adult correctional institutions
Living in the institution for at least 1 day during the 30 day count period
5 through 17 years of age Students Served
Living in local institutions for children and youth who are delinquent or in adult correctional institutions; eligible for services under Title I, Parts A and C; or identified as “at risk” (e.g., migrants, immigrants, gang members, pregnant or parenting youth)
21 years of age or younger
37. Annual Count vs. the CSPR Students in the Annual Count
Purpose: to determine formula counts for allocating funds
Instructions differ per Subpart
A subset of “eligible” students enrolled during a specific time period within the calendar year
Adjustments are made to calculations to estimate the student population (SA/Subpart 1)
Multiple enrollments within a facility can be counted (LEA/Subpart 2)
Students in the CSPR
Unduplicated Count
Purpose: to track student achievement
Instructions do not differ per Subpart
Adult corrections = Subpart 1
At-risk programs = Subpart 2
ALL students that benefitted from Part D funding during the school year
Unduplicated counts are not adjusted - actual counts of the total population served
Students are counted once per facility, regardless of multiple enrollments
38. What You Can Do? Prepare for the count
Understand the purpose of the count and its process
Plan for the process
Develop/update your materials (e.g., survey forms)
Provide training/technical assistance (T/TA) as appropriate
Plan what T/TA you will offer (e.g., training, phone calls, conference calls)
Revise T/TA materials based on data/experience
Be prepared to address common issues (e.g., facility and student eligibility questions)
Verify and submit counts
Review counts before submitting
Submit counts with additional information if necessary
39. Annual Count Resources Visit NDTAC’s Annual Count Page (http://www.neglected-delinquent.org/nd/topics/index2.php?id=2) to access:
Official ED Annual Count Forms
ED Annual Count Guidance
ED Annual Count Worksheets
NEW! NDTAC Annual Count Toolkit
Today’s PowerPoint Presentation
Contact your NDTAC State Liaison with questions:
http://www.neglected-delinquent.org/nd/direct_assistance.asp