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DigCCurr Professional Institute: Curation Practices for the Digital Object Lifecycle. Digital Curation Program Development. Nancy Y McGovern Research Assistant Professor, ICPSR. Topics. Scope of a digital curation program Community context Three-legged stool for digital curation
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DigCCurr Professional Institute: Curation Practices for the Digital Object Lifecycle Digital Curation Program Development Nancy Y McGovern Research Assistant Professor, ICPSR
Topics • Scope of a digital curation program • Community context • Three-legged stool for digital curation • Stages of program development
Program Scope Data CurationDigital Preservation + Digital Curation
Community Documents Trusted Digital Repositories: Attributes and Responsibilities (RLG/OCLC) http://www.oclc.org/programs/ourwork/past/trustedrep/repositories.pdf OAIS Reference Model (CCSDS) [ISO 14721] http://public.ccsds.org/publications/archive/650x0b1.pdf
More Community Documents ISO Digital Archive Audit and Certification Working Group – public draft pending http://wiki.digitalrepositoryauditandcertification.org/bin/view Builds on: Trustworthy Repositories Audit & Certification (TRAC): Criteria and Checklist, 2007 http://www.crl.edu/content.asp?l1=13&l2=58&l3=162&l4=91
The Three-Legged Stool for a Digital Curation Program Organizational Infrastructure Technological Infrastructure Resources Framework $$$$ Adapted from: Kenney and McGovern, 2003
(how) (how much) (what) Adapted from: Kenney and McGovern, 2003
Organizational Infrastructure • Best framework: TDR • Best reflected in: • mission • policy development and implementation • long-term planning • institutional commitment • participation by Producers and Consumers Adapted from: Kenney and McGovern, 2003
Attributes of TDR • OAIS Compliance • Administrative Responsibility • Organizational Viability • Financial Sustainability • Technological and Procedural Suitability • System Security • Procedural Accountability
Role of Policies Developing policies: • Defines institutional commitment • Demonstrates compliance • Manages expectations • Defines issues and challenges • Raises awareness • Identifies roles and responsibilities
Policy Continuum Organizational High-level organizational policies Reflect the intentions of the organization Lower-level organizational policies Document the decisions of the organization Individual policy statements Regulate the actions of the organization Encoded policy statements Translate organization’s policies into actions Technological Source: McGovern, 2008
TechnologicalInfrastructure • Most comprehensive framework: OAIS • Combination of: • hardware and software • packaging and re-packaging • network, security, and services • functions and workflow • procedures, protocols, documentation • technical and curation skills Adapted from: Kenney and McGovern, 2003
OAIS Reference Model Source: version of high-level OAIS diagram designed for DPM workshop, 2003
Avoid Technology Pogo Stick Source: McGovern, DPM Workshop, 2005
ResourcesFramework $$$$ • No community-based articulation comparable to TDR or OAIS – yet… • Includes: • staff, training, and development • technology and related developments • outreach and designated community support • other Adapted from: Kenney and McGovern, 2003
Blue Ribbon Task Force on Sustainable Preservation and Access
Resource Planning Steps • Identify cost categories • Identify common cost centers • Calculate costs • Secure resources
Secure Resources • Get additional funding • Recover costs • Reduce expenses • Reallocate
Example: ICPSR Model …with virtually all activities tied to curation
Connecting the 3 Legs Source: McGovern, 2005
Transparency and Compliance … Source: McGovern, 2005
Five Organizational Stages • Acknowledge:understanding that digital curation is a shared concern • Act:initiating digital preservation projects • Consolidate:segueing from projects to programs • Institutionalize:incorporating the larger environment and rationalizing programs • Externalize:embracing inter-institutional collaboration and dependency Source: Kenney and McGovern, 2003
Stage 1: Key Indicators Source: Kenney and McGovern, 2003
Stage 2: Key Indicators Source: Kenney and McGovern, 2003
Stage 3: Key Indicators Source: Kenney and McGovern, 2003
Stage 4: Key Indicators Source: Kenney and McGovern, 2003
Stage 5: Key Indicators Source: Kenney and McGovern, 2003
Using the Stages The 5 Stages: • identify steps for developing an organization’s digital (defines a maturity model) • provide a way of communicating about digital preservation development • enable measuring progress towards programmatic digital preservation goals Source: Kenney and McGovern, 2003
Types of Planning and Review • Durable Access Planning (ongoing) • Self-assessment (internal process) • Audit (external review by peers) • Development plans (result of audit) • Certification (future option?)