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Project Guidance

Project Guidance. Getting started. Know your Project Officer Read the final report form before the activity Make information gathering and evaluation part of the activity Schedule the report writing Set up good filing and record keeping. key points in your grant agreement. Amount awarded

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Project Guidance

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  1. Project Guidance

  2. Getting started • Know your Project Officer • Read the final report form before the activity • Make information gathering and evaluation part of the activity • Schedule the report writing • Set up good filing and record keeping

  3. key points in your grant agreement • Amount awarded • Project dates • Exchange rate • Final report due date • Legal representative

  4. Understand your award: You will not be able to claim over the amount awarded (principle of co-funding for all Youth in Action grants)Make sure you spend the grant in what you planned in your application as otherwise we won’t be able to reimburse you for costs that weren’t approved. Funding rules and eligibility Expenditure € 4,000 Award € 2,000

  5. Read your Programme guide (your rule book): there you will find all the minimums and maximums for Activity durationProject dates and durationParticipant numbers and agesPartner numbersProject changes And if in doubt, always ask your Project Officer

  6. Claim what you are entitled to: we won’t be able to award more than you request Eligible € 4,000 Request € 2,000

  7. Track your Budget- Receipt list Travel (not during the activity) – costs listed here.Insurance – normally expect this to be paid from your activity costsQuality of receipts – translation, legible, identifiable what cost, for whom, when etc.Exceptional costs – list these here too. Translations please! – ask your partner to help with these and then sign the translation Description – include an accurate description of each receipt Exchange rate – check the exchange rate you should you as that can lead you to claim the wrong amount. And if there is no receipt… we won’t be able to cover those costs.

  8. Final Report

  9. 1. Essential Items • Legal Representative signature (as named in the application form) • Completed Final Report (correct form, narrative, budget request) • Participant signature list (so collect during activity!) (Action 2.1: volunteer report and allowance signature) • Final programme of activity • Receipts and receipt list (on our website)

  10. Final report €How much is it worth? €What would missing this out cost me? Participant signature list

  11. … and very important… All signatures must be original

  12. Invoice standards – template available on our website • Addressed to the beneficiary organisation or group • Clear description of service which details what service or item has been given. • Includes a date as well as any dates of service provided • Amount • National Insurance number (individuals) • Statement: responsible for own tax, permission to work in UK (individuals) • Original signature (individuals)

  13. Questions? Find the following on our website: Final report formsReceipt list templateInvoice templateFinal report guidancehttp://www.britishcouncil.org/youthinaction-report-forms-and-guidance.htm

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