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Office Discipline Referral Spreadsheet

Office Discipline Referral Spreadsheet. (PBIS ODR Spreadsheet) Support Presentation. Significance. Can be used to summarize your office discipline referral data monthly Can assist with problem-solving Will be submitted annually to NCPBIS by all schools implementing PBIS.

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Office Discipline Referral Spreadsheet

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  1. Office Discipline Referral Spreadsheet (PBIS ODR Spreadsheet) Support Presentation

  2. Significance • Can be used to summarize your office discipline referral data monthly • Can assist with problem-solving • Will be submitted annually to NCPBIS by all schools implementing PBIS

  3. Documents to support ODR Spreadsheet • NCWISE • Directions • ODR Spreadsheet for NCWISE 2012-2013 excel 03 • ODR template for NCWISE export blank 2012-2013 final • SWIS • Directions SWIS • SWIS ODR for SWIS export blank 2012-2013 final excel03 • SWIS ODR for SWIS export blank 2012-2013 final • ODR spreadsheet and SWIS export crosswalk

  4. ODR template for NCWISE export blank 2012-2013 final

  5. Directions for exporting the Positive Behavior Support Discipline Report from NCWISE

  6. Request Access to NCWISE Reporting Hub • If you are a school team member you will receive school level access. • If you are a district PBIS coach/coordinator you can request LEA access. • If you export data for entire LEA you will need to know school code numbers in order to separate the data by individual school.

  7. Exporting the data from ncwise

  8. http://reportinghub.ncwise.org

  9. 1. Click Report Search 2. Search for “Positive Behavior Support Discipline Report”

  10. 1. Find “Positive Behavior Support Discipline Report” and check the box. 2. Click on “Add to My Preferred Reports.”

  11. Click on “My Preferred Reports” In the future you will not have to search for your report. You can go directly to My Preferred Reports. Check the box next to the PBIS Discipline Report.

  12. Click on “Run Reports” Click the + next to the School or LEA Level Queries folder. Double click on the Positive Behavior Discipline Report.

  13. Your data will show up here.

  14. Select “Tab” as the Separator. Check “Quotes.” Check “Column Headers.” Check “Blank=“null”

  15. Click the Download Extract Button.

  16. Select “Save”

  17. Select the location where you will save the file. Type the name for the file. Be sure to add the “.xls” or “.xlsx” extension. Click Save.

  18. Open your excel data file.

  19. Pasting the export into the odr spreadsheet

  20. Click on the first cell and hold the button. Scroll over to column N and down to highlight all of your data. If you have district access you will need to select the data for each school using their school code. Right click. Select copy.

  21. Open the ODR Spreadsheet. Select the “Paste your data export” workbook tab.

  22. Click on the mauve box. Right click. Select Paste.

  23. Your data will be pasted in the workbook. Click on the “ODR Spreadsheet” workbook tab.

  24. Your export data will be summarized in the light blue columns.

  25. There are 5 orange boxes with the total number of discipline referrals. Check to ensure the total is the same for all 5 orange boxes.

  26. You will need to enter information into all of the light yellow boxes. -school demographic information -# of school days - Enrollment by race/ethnicity Enrollment by race should equal the total enrollment.

  27. All white boxes will automatically calculate the percentage and totals for that item.

  28. Summary Data Charts

  29. All data summary charts are available by selecting the particular workbook tab of the chart you would like to review. Click the right arrows to view more reports.

  30. ODRs/100/day/month ODRs by Race/Ethnicity ODRs by Grade ODRs by Location

  31. ODRs by Type of Behavior ODRs by Reportable Offense ODRs by Persistently Dangerous

  32. Reminders • Be sure to save your export as an excel document. • Export your data monthly to have the most accurate and up-to-date information available because data transitions occur throughout the year. • Check your totals for accuracy. • Your data will only be meaningful if it is entered accurately and completely.

  33. SWIS Users • All support documents are provided to do the same export process from SWIS. • The export will address all fields except ethnicity/race. This data will have to be entered manually. • You will likely only complete this process at the end of the year and use your SWIS reports to problem-solve at your monthly meetings.

  34. Questions? Please feel free to contact: • Your regional PBIS Coordinator • Cayce McCamish • Cayce_mccamish@abss.k12.nc.us • Heather Reynolds • Heather.reynolds@dpi.nc.gov

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