Chester High School 2011-2012

1. Chester High School 2011-2012

2. POWERTEACHER Take Attendance Set up the grade book Enter assignments Record Scores Running Reports

3. Accessing PowerTeacher • Log onto PowerTeacher • http://powerschool.chester.k12.sc.us/teachers/pw.html • Enter Correct Username (The #2 + first and last name.) • Press Tab • Enter Correct Password • Press Enter

4. Teacher Name The ID bar appears just below the navigation bar and displays your name.

5. MAIN MENU • Start Page - This is the home screen where you can view the current classes. • Daily Bulletin – Click to read your school’s daily bulletin (if applicable.) • Staff Directory – Click to access your school’s staff directory • Personalize – Click to change your password. • Gradebook– Click to launch PowerTeacher Grade book • Reports – Click to launch the Reports window We will not be using the Meals Option.

6. Current Classes • Period – Course • Chair – To take attendance • Dot beside chair – • Clear Dot Attendance not taken • Yellow Dot Partial attendance taken • Green Dot Attendance has been taken • Lunch Counts – We WILL NOT USE • Backpack (Student Information) – Demographics, Attendance, Schedule, Alerts, etc. • Printer -Class Reports

7. Student Information Using the student information pages, you can view a variety of student data. • Click the Backpack icon to access student information. • Click the last name of the student whose record you want to view. The student information displays the default page previously selected. The following pages are available from the Selected screens pop-up menu:

8. Student Information • Choose a different student page from the Select screens pop-up menu. The new page displays different student information. • Click the first name of another student. Note: Clicking the first name of a student displays the same page that opened for the previous student. Clicking the last name of a student displays the default student page. • In the navigation pane, click a class link under Change Class to open another class. The main menu displays the selected class roster. • Repeat Steps 2 and 3 to view the student information pages.

9. Alerts • When looking at the student demographics, there may be numerous Alert Symbols for the student you are viewing. • Click on a symbol to provide details of the alert information. • Medical Caduceus- Medical Alert • Silhouette-Parent Alert • Candle-Birthday Alert • Warning Triangle-Other alert

10. Taking Attendance • Click on the chair beside the class in which you want to take attendance. The Record Meeting Attendance page appears. • If all of your students are present, you will still need to click the chair icon to open the attendance screen and click Submit to save the attendance information.

11. Taking Attendance • Choose the attendance code you want to assign from the Current attendance code pop-up menu. • Click the box next to the name of each student to whom you want to assign this attendance code. • Repeat Steps 1 and 2 for each different attendance code you want to assign. It is not necessary to perform this task for students who are present. • Click Submit. The attendance codes are saved to the PowerSchool system, and you will be returned to the start page.

12. Using PowerTeacherGradebook Click on Gradebook. Click “Launch Gradebook.” The File Download window appears accompanied by a Warning Security window. Java 5 is required. The Java Web Start and Gradebook version windows briefly appear. Then, PowerTeachergradebook opens.

13. Gradebook When you launch PowerTeachergradebook, the main PowerTeacherGradebook window appears. This window serves as the central point from which you begin your gradebook session.

14. The Main Window Teacher Name • The PowerTeacherGradebook window consists of the following main areas: • Menu Bar • ID Bar • Classes • Student Groups • Categories • Navigation Bar

15. Classes • The Classes pane appears in the upper-left corner of the PowerTeacherGradebook window and includes the Term Selector and Class List. • You can choose a term from the [Term Selector] pop-up menu. Classes for the selected term appear. • Note: The selected term becomes the new default setting • The first class in your daily schedule appears highlighted. Information that appears in the class list is defined by your section preferences. • Select a class. The window in which you were last working refreshes for the selected class. The selection is stored for the next time you log into the gradebook.

18. Student Groups • The Student Groups pane appears in the middle-left side of the PowerTeacherGradebook window and displays student groups for a selected class.

19. Categories • The Categories pane appears in the lower-left corner of the PowerTeacherGradebook window and displays assignment categories. Before you can create assignments, you must set up categories. Categories are groups of the same types of assignments. Categories are not class-specific (they are global to the gradebook), eliminating the need to create the same categories multiple times for each class.

20. Categories Continued • PowerTeacherGradebook includes four pre-defined categories: • Homework • Project • Quiz • Test You may change, delete and/or add to these pre-defined categories. You may also color code the categories.

21. Adding Categories • From the gradebook menu bar, choose Tools > Categories. The Categories dialog appears. • OR Click the Plus (+) button. The new category appears on the left side of the window. • Enter the required information. • Click Close to save your changes. The Categories dialog closes.

22. Adding Categories Contd. • Name the Category • Enter an abbreviation • Choose a color (if you wish) • Set the Points Possiblewhich will be applied as default to any new assignments when created for this category. • Set Extra Points (optional) • Set the Score Type to Percentage. • Check Include in Final Grade. • Enter a description (optional)

23. Editing Categories • From the gradebook menu bar, choose Tools > Categories. The Categories dialogappears. • Select the category you want to edit. • Edit the information as needed. • Click Close to save your changes. • On the Categories pane, double-click the category you want to edit. The Edit Assignment Category dialog appears. • Edit the information as needed. • Click OK to save your changes. OR

24. Deleting Categories • From the gradebook menu bar, choose Tools > Categories. The Categories dialog appears. • Select the category you want to delete. • Click the Minus (-) button. The Categories dialog appears without the deleted category. • If category has assignments or is used in weighting, the Alert window appears, displaying the message, "Unable to delete category because it has associated assignments." • Click OK to close the window. • Click Close to save your changes. • On the Categories pane, select the category you want to delete. • Click the Minus (-) button. A confirmation message appears. • If category has assignments or is used in weighting, the Alert window appears, displaying the message, "Unable to delete category because it has associated assignments." • Click OK to delete the category. OR

25. Set up Final Grade Weighting • Click on the Grade Setup button. • Make sure you are in the Calculations mode. • Be sure to Select the correct Term. S1 and S2 should be set to Term Weights and Weight should be set Q1-40, Q2-40 and E1-20

26. Calculations • The category weight method calculates final grades based on the value (or weight) of each category or assignment within the weighted Category weights.

27. Weighting Categories • Click add Category • Check the categories that are to be included in the final grade • Click OK

28. Weighting Categories • Under each Category enter the desired weight each will carry towards the final grade • Must add up to be 100% • See your administrator for category weighting guidelines

29. Weighting Categories • Category weights are NOT global and will not be applied to each class period that you teach. You must set these up for each class period/each term.

30. Adding Assignments • Select a class from the Classes pane. • Click the Scoresheet tab. Click the Add Assignment button + at the top right of the first column. • The new Assignment Detail window appears at the bottom.

31. Adding Assignments • Enter the Assignment information. • Name the assignment • Enter an abbreviation • Enter the Score Type, which should be Percentage. • Enter Possible Points • Enter Weight –1.00 • Enter Due Date if you wish • Check Include in Final Grade

32. Publishing Assignments • To make the assignment visible to parents in the ParentPortal, click the Publish tab. • From the Publish Assignment pop-up menu, choose when to publish the assignment: • Immediately • On Specific Date • Days Before Due • On Due Date • Click Save

33. Copying Assignments • Select a class from the Classes pane. • Click the Assignments tab. The Assignment window appears. • Choose Tools > Copy Assignments from the gradebook menu bar. The Copy Assignments dialog appears. • Check the assignments that you wish to copy • Click next.

34. Copying Assignments Contd. • Select the classes in which to wish to have the assignments copied. • Click OK. • The assignment or assignments are copied to the selected classes.

35. Deleting Assignments • Select the assignment you want to delete. The Assignment Detail window appears. • Click the Minus (-) button. The Delete Assignment window appears. • If an assignment does not have scores, the Delete Assignment window states, "Are you sure you want to delete assignment [name]?" • If an assignment has scores, the Delete Assignment window states, "This assignment has scores. Are you sure you want to delete assignment [name] and all associated scores?" • Click Yes.

36. Adding Grades/Scores • Select a class from the Classes pane. • Click the Scoresheet tab. The Scoresheet window appears. • Select Assignments mode. • Click the assignment score field of the student for which you want to enter a score. The score field appears as an editable text field.

37. Adding Grades/Scores • Enter the score in the score field. • Press ENTER . The score appears and the final grade automatically recalculates. • Click Save. The score appears on the Scoresheet. • If you wish to enter scores down a column, enter the score and press Enter. • If you wish to enter scores across a row, enter the score and press Tab.

38. Editing Grades/Scores • Click the assignment score field of the student for which you want to edit a score. The score field appears as an editable text field. • Enter the new score in the score field. • Press ENTER or RETURN. The new score appears and the final grade automatically recalculates. • Click Save. The new score appears on the Scoresheet window.

39. Deleting Grades/Scores • Click the assignment score field of the student for which you want to delete a score. The score field appears as an editable text field. • Highlight the score and press DELETE. • Press ENTER. The score no longer appears on the Scoresheet window.

40. Filling Grades/Scores • Select a class from the Classes pane. • Click the Scoresheet tab. The Scoresheet window appears. • Click Assignments. • Select the assignment column for which you want to fill scores. • From the gradebook menu bar, choose Tools > Fill Scores. The Fill Scores dialog appears. • Indicate whether you want to only fill empty scores or replace all scores by selecting one of the following options: • Items with No Score • Replace All

41. Filling Grades/Scores • To indicate the assignment status, select one of the following: • Collected • Late • Exempt • Missing • Enter the score in the Score field. • Click OK. • You can also Fill a column with Grades/Scores by Right-clicking that column and choosing Fill Scores.

42. 1.Right click in the first child’s final grade column. • 2. Select Fill Scores • 3. On the Fill Final Grades Menu • Choose Replace All • Check Manual Override • Check Percent and fill with Numerical Grade. • Check Grade and fill with Alpha Grade. • 4. Click on OK. • 5. Click SAVE. • If most of your students have the same grade, you may use the Fill Option.

43. Steps for End of Reporting Period Entering Comments in PowerTeacher:  Student comments to appear on the report cardshould be entered from the teacher grade book.   Be sure you are in the correct Reporting Term.

44. 1 2 3 4 Steps for End of Reporting Period 1. On the Scoresheet tab, choose the class/period in which you wish to enter comments.2. Click on the Final Grades tab.3. Under the Final Grade column, right-click beside the student for whom you wish to add a comment.4. From the drop down menu, choose Show Score Inspector.

45. 5. Click on the Comment Tab. 6. Choose the comment that you wish to assign to that student. You can have one comment per Final Grade.7. Click Insert Selected.8. If you wish to assign more comments, you can scroll from student to student using the up and down arrows. 9. When finished entering comments, click the Close button.10. A small blue C will appear in the upper right corner of the cell indicating that a comment has been assigned.11. Click the Save button to save changes you have made to the grade book.12. Repeat these steps for each Period/Subject. 8 5 6 7 9

46. Final Grade Completion • When all grades and comments have been entered, you will need to confirm that all grades are complete. 1.On the ScoreSheet Tab, click the Term In Progress. • 2. Check the box to the right of “Final Grades Complete” ONLY WHEN YOU ARE COMPLETELY FINISHED WITH YOUR GRADES.

47. 3. The Status Comment box is available if you wish to make a comment to your PowerSchool Administrator.4. Click OK.

48. Printing Reports PowerTeacher gradebook offers a selection of reports to assist you in daily classroom activities, as well as with assessing student performance. Using the Reports window, you can generate reports for all students who are enrolled in a class, for all students who are enrolled in all your classes, or for a specific set, group, individual student, selection of students, or any combination.

49. Printing Reports • Attendance Grid report generates a student and date grid for taking attendance. You can use this report to take attendance at field trips or other out-of-classroom events. You can also use it as a convenient roster for taking notes during student presentations or to track class participation. • Category Total report generates a summary of the assignment category totals for each reporting term. It can be grouped by student and class. This report displays graphs for assignment count and average score per category. • Final Grade and Comment Verification report generates a list of final grades and teacher comments for students grouped by section, then by reporting term.

50. Printing Reports • Individual Student report generates section scores by assignment, and the final grade for each reporting term, listed in a one page per student layout. • Missing Assignments report generates a list of assignments that have not been scored. The report can be generated for assignments that are missing per assignment or per student. • The ScoresheetReport is a spreadsheet-style summary of student grade and assignment date. You can use this report to view final grades for all reporting terms and assignments that are within a specific date range, for all students.