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Construction Documents

Construction Documents. ACT 380. Objective. To acquire a basic understanding of the contents and relationship between the documents which make up the Construction Documents. CONSTRUCTION DOCUMENTS. Written and graphic documents Prepared or assembled by A/E

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Construction Documents

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  1. Construction Documents ACT 380

  2. Objective To acquire a basic understanding of the contents and relationship between the documents which make up the Construction Documents

  3. CONSTRUCTION DOCUMENTS • Written and graphic documents • Prepared or assembled by A/E • Communicate the design of the project • Used to administer the contract for construction

  4. CONSTRUCTION DOCUMENTS • TWO PARTS • Procurement Requirements • Contract Documents

  5. Procurement Requirements • Are used to attract bidders and explain the procedures to follow in preparing and submitting bids • The (procurement) bidding requirements should NOT contain contracting requirements

  6. Procurement Requirements con’t • They help builders follow established procedures and submit bids that will not be disqualified because of technicalities

  7. Procurement Requirements • Solicitation • Instructions for procurement • Information available including resource drawings • Procurement forms and supplements • Addenda

  8. Contract Documents • The LEGALLY ENFORCEABLE requirements that become part of the contract when the agreement is signed • They include all of the construction documents EXCEPT procurement requirements

  9. Key Points to Note • An important principle of specification writing is that each requirement should be stated only ONE time and in the right place (should not be repeated in any of the other documents) • Doing this will simplify retrieving information and avoid possible conflicts and discrepancies

  10. Coordinating Construction Documents • A useful reference for coordinating construction documents was prepared by EJCDC and published by EJCDC (Document N-122) and AIA (Document A521) • For each subject included in the construction documents, a suggested primary location and, if needed, a secondary location is shown. See page 5.82 Figure 5.9-D for example of Uniform Location of Subject Matter form

  11. CONTRACT DOCUMENTS • Contract Forms • Conditions of the Contract (General & Supplementary) • Specifications – DIV 2-49 • Drawings • Addenda • Contract Modifications

  12. CONTRACT DOCUMENTS • Contract Forms Agreement -- written document signed by the owner and the contractor binding them into a legal contract Performance Bond – provides a guarantee that if the contractor defaults or fails to perform, there will be funds to complete the contract terms Payment Bond – provides a guarantee that subcontractors, material suppliers, and other providing labor, goods, and services for the project…will be paid Certificates – may include insurance and certificates of compliance with applicable laws and regulations

  13. CONTRACT DOCUMENTS • Conditions of the Contract General Conditions AIA A201 - general clauses that establish how the project is to be administered; contain provisions that are common practice in the United States Supplementary Conditions - modify or supplement the general conditions as needed to provide for requirements specific to a project (e.g. insurance requirements and wage rates)

  14. CONTRACT DOCUMENTS • Project Specifications • Contract Drawings • Addenda • Modifications • Change Orders • Construction Change Directives • Architect’s Supplemental Instructions

  15. Contract Modifications • Can be WRITTEN or GRAPHIC • AFTER Contract is Signed • TYPES OF MODIFICATIONS • Change Orders (American Institute of Architects OR Engineers Joint Contract Documents Committee) • Construction Change Directive (AIA) OR Work Change Directive (EJCDC) • Written Amendment (EJCDC)

  16. The Basic Relationships Among the Various Documents See page 5.3 –Figure 5.1-A for overview graphic

  17. Project Manual • AIA coined the phrase in 1964 • INCLUDES: See page 5.75 Fig 5.9-A • Introductory Info --lists • Procurement Req. --bidding forms • Contracting Req. -- contract forms, conditions of the contract • Specifications • Procurement Requirements are often bound in the manual, but are NOT part of the Contract Documents

  18. Problems Which May Arise if Incomplete Coordination of Design Team & Incorrect Construction Documents • Duplications – part of work is specified in multiple locations • Omissions – information that is excluded • Discrepancies – conflicting information in the contract documents • Division 1 Responsibility – Division 1-General Requirements is usually the responsibility of the design team leader, it affects all divisions and requires input from all disciplines • Terminology Differences – it is not uncommon for the terms on drawings and specifications to differ because they are not prepared by the same person

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