Constructability Review Contract Documents Construction Robert Z. Fisher, PE

1. Constructability Review Contract Documents Construction Robert Z. Fisher, PE Sr. Construction Manager, Parsons Event Date

2. Constructability Review Purpose: • Improve the total quality of construction bid package. • Leverage the experience and knowledge of construction professionals gained through: • Fixing problems caused by the unknown • Fixing problems caused by mistakes • What is the Goal??? • Prevent Problems or • Fix Problems Resource: Constructability Guide Book

3. Constructability Reviews • Constructability Review Team (CRT) • Budgeted for and Assembled by PM • The project complexity will determine makeup of team. Could be 1 person. Could be 5. • Levels of review for project types are outlined in the Guidebook. • Construction Resources: • District Construction Engineer • Area Engineer • Project Engineer/Supervisor • Consultant Construction Professionals

4. Constructability Review • As the Utility Coordinators • Always coordinate with PM • Initial CRT Engagement • Utility Coordination Checklist Item 2.03 • Perfect Opportunity for Utility Coordinator to collaborate with Construction • Expands understanding/goals of project • Establishes good lines of communication • Other Benefits?

5. Constructability Review • Initial Field Visit • Investigate Field Conditions • Good overview of site • ID Challenge Areas • ID Parcels that might pose challenges • Any information is good information at this stage.

6. Constructability Review Initial Field Visit with Construction • ID the less obvious clues • trenches • depressions • valve boxes

7. Constructability Review • Initial Field Visit with Construction • ID the less obvious clues • manhole lids • Whose is this? • Maybe • Maybe Not! • VERIFY

8. Constructability Review • Initial Field Visit with Construction • ID less obvious clues • Overhead ID • Power • Phone, Cable, Internet • Other??? • Signals, ITS • ???

9. Constructability Review • Initial Field Visit with Construction • ID less obvious clues • Utility “CAMO”

10. Constructability Review • Initial Field Visit with Construction • ID less obvious clues • Utility “CAMO”

11. Constructability Review • Initial Field Visit with Construction • ID less obvious clues • Utility “CAMO”

12. Constructability Review • Initial Field Visit with Construction • MORE obvious clues • Really???

13. Constructability Reviews • Further CRT Engagement • Stage 2 of Design • Checklist Item 5.11: Conflict Analysis • Constructability Review can focus on known conflicts • Recommend possible solutions • ID Critical Path Utility Issues • Utility Coordinator should consult with construction ANYTIME there is a question or potential issue.

14. Constructability Reviews • Further CRT Engagement • Stage 3 of Design • Checklist Item 8.02 and 8.05. • Combine if possible as last Constructability Review • Confirms issues have been addressed through: • Design alterations to avoid conflicts • Well coordinated utility relocation plans • Confirms ID of Critical Path Utility Issues

15. Constructability Review • Summary • Well executed review included in process from beginning to letting • Aids in developing: • Improved total quality of construction documents • Lower change order costs • Less delay/claims • Higher quality end product • Potential Benefits to Utilities/INDOT • Simpler, cost effective relocations • Eliminate need to relocate

16. Contract Documents • Contract Information Book • Proposal Page • Schedule of Pay Items • Recurring Plan Details • Special Provisions

17. Contract Documents Construction Documents PLANS

18. Contract Documents • CIB specifies applicable SS edition. • Note: Some Special Provisions REVISE the SS. • Section 105.04 • Some legal mumbo jumbo you don’t need to build the job. Right?

19. Contract Documents • Section 105.04 • Illustrates importance of being clear and consistent!!!

20. Construction Documents Recurring Special Provision: 107-R-169 • Always check for and use current version posted on INDOT website. • Adaptable. Covers most situations. • Uncommon Utility situations may require Unique Special Provision (USP) • USP must be clear and defendable • Consult INDOT Utility Section!!! • For added clarity….list relocations first • UC is responsible to be sure the information shown here matches the relocation plans/documents.

21. Construction Documents Does all of this information agree with all of the other construction documents??? • Plans, Special Provisions, Utility Agreements, Relocation Plans, etc. • IT SHOULD IF UC DID THEIR JOB! Example Special Provision It is OK to add email addresses here.

22. Construction Documents Example Special Provision Are these dates and durations accurately reflected in Gantt Chart? Have you, as UC, followed up regularly with Utility to confirm? BAD WORDS

23. Construction (Post Letting) • We made the letting • We have a low bidder • The contract is awarded • Utility Coordination is OVER! • It’s construction’s problem now…. Wrong!

24. Construction (Post Letting) • Utility Coordination will take place until the relocations are complete! • Pre-construction Conference • Generally first time all parties meet • Field Staff • Contractors • Designers • Utilities • Others • All have different responsibilities • UC will be proactive in making sure Utilities engage!!!

25. Construction (Post Letting) • Utility Coordination • All jobs have some form of progress meetings • Utility Coordinator should attend until a point where coordination efforts are no longer needed. • If proactively communicating with utilities and field staff: Coordinator is not there to learn what is going on but should be educating others as to what is current, what is coming, and what is complete!

26. Construction (Post Letting) • Typical Project • Survey • Clearing right-of-way • Contract documents contain information regarding status of utilities and how relocation work relates to Survey and Clearing R/W • It benefits everyone (INDOT, Contractors, Utilities, Public) to work together to progress the work to complete projects on time and on budget.

27. Construction (Post Letting) • Shop Drawings • Example: Mechanically Stabilized Earth (MSE) Retaining Walls. • Vendor Systems vary. • What is shown in the plans is typically less than what is submitted in Shop Drawings. • Lengths and Elevations of Leveling Pads vary slightly from plans. Can effect Underground Utilities.

28. Mislocation • Scenario: • PE/S calls you and says they found a water service line that is 15’ away from where it was shown on the plans and is in conflict with a new curb inlet. Contractor moved on to other pipe and structure work but said he needs to complete this within a week to stay on schedule. Water company has had other relocation work and is non-reimbursable. • What are our options? What do we do? • (Open Discussion)

29. Mis-relocation • Same Kind of Scenario: • PE/S calls you and says a water service line was relocated 15’ away from where it was shown on the approved relocation plans and is in conflict with a new curb inlet. Contractor moved on to other pipe and structure work but said he needs to complete this within a week to stay on schedule. Water company has had other relocation work and is reimbursable. • What are our options? What do we do? • (Open Discussion)

30. Mis-Coordination (Uh Oh) • Scenario: • PE/S calls you and says a water service line was relocated to the line and elevation on the approved relocation plans but is was cut when the contractor excavated the new ditch. • This WILL be a thing of the past. • Very typical example of past problems. • This is why drawings of significant detail and constructability reviews are so important. • Discussion

31. Constructability Review Contract Documents Construction QUESTIONS? Thanks!