Boston College Athletics Department Compliance Office

1. Boston College Athletics DepartmentCompliance Office Coaches Meeting May 22, 2007

2. MEETING TOPICS • New NCAA Legislation - Jerome • Institutional Note Cards • New NCAA Bylaw • Ed. Column • Examples • Checklist • Reminders • Coaches Exam • Disclosure Reports • Missing Logs

3. REVIEW OF NEWLY ADOPTED LEGISLATION

4. INSTITUTIONAL NOTE CARDSNCAA Bylaw 13.4.1.1 Printed Recruiting Materials. Effective Date: Aug 01, 2007 As specified below, an institution may provide the following printed materials to prospective student-athletes, coaches of prospective student-athletes or any other individual responsible for teaching or directing an activity in which a prospective student-athlete is involved:  (Adopted: 4/28/05 effective 8/1/05 for publications prepared for the 2005-06 academic year and after) (a) General Correspondence. General correspondence, including letters and postcards issued by the U.S. postal service (i.e., blank cards) may be sent to a prospective student-athlete only by mail. Attachments to general correspondence may only include materials printed on plain white paper with black ink that are not created for recruiting purposes, except for the additional printed materials listed in this section.  The content of all general recruiting correspondence to prospective student-athletes (or prospective student-athletes' parents or legal guardians) must be prepared by the head coach or one of the assistant coaches who count toward the numerical limitations in Bylaw 11.7.4 (see Bylaw 11.7.1.2). It is not permissible for an institution's president or chancellor or director of athletics to prepare general correspondence to prospective student-athletes. (Revised: 3/8/06, 12/12/06, 1/8/07 effective 8/1/07) (b) Business Cards. (c) Camp Brochures.  Camp brochures may be provided to a prospective student-athlete.  Brochures are not restricted by content or design, but are restricted to a single two-sided sheet, not to exceed 17" X 22" when opened in full.  (Note: These brochures may be provided to a prospective student-athlete prior to September 1 at the beginning of the prospective student-athlete's junior year in high school.) (See also Bylaw 12.5.1.7).

5. INSTITUTIONAL NOTE CARDSNCAA Bylaw (d) Questionnaires.  An institution may provide questionnaires to a prospective student-athlete prior to September 1 at the beginning of the prospective student-athlete's junior year in high school. (e) Non-athletics Institutional Publications.  An institution may provide non-athletics institutional publications available to all students at any time (e.g., official academic, admissions and student-services publications published by the institution and available to all students). (f) NCAA Educational Material Published by the NCAA (e.g., NCAA Guide for the College-Bound Student-Athlete). (Note: This information may be provided to a prospective student-athlete prior to September 1 at the beginning of the prospective student-athlete's junior year in high school.) (g) Athletics Publications.  An institution may produce a recruiting brochure or media guide (but not both) and provide the publication to a prospective student-athlete.  The publications may have only one color printing inside the cover and may not exceeding 8 1/2 by 11 inches in size and 208 pages in length. An institution may not produce a separate media guide that is intended to supplement the one permissible recruiting brochure or media guide.  Such supplemental information (e.g., historical information, records) may be posted on the institution's Web site and may be printed in black and white, and provided to the media.  An institution may not create a portfolio of information (e.g., pictures) to be shown to prospective student-athletes during the recruiting process unless it is considered the institution's one permissible athletics recruiting publications.  An institution may produce additional media publications for separate purposes (e.g., postseason media guide, spring football practice guide), provided the additional publications are not provided to prospective student-athletes.  (Revised: 3/23/05, 4/28/05, 5/12/05)

6. INSTITUTIONAL NOTE CARDSNCAA Bylaw (h) Game Programs.  Game programs (which may not include posters) may be provided to prospective student-athletes only during official and unofficial recruiting visits and may not be mailed. (i) Pre-enrollment Information.  Necessary pre-enrollment information regarding orientation, conditioning, academics and practice activities, may be provided to a prospective student-athlete, provided he or she has signed a National Letter of Intent or financial aid agreement or has been officially accepted for enrollment.  (Adopted:  12/12/06) (j) Institutional Note Cards.  Institutional note cards that are provided to prospective student-athletes may not exceed 8 1/2 by 11 inches when opened in full.  In addition, such cards may only contain the institution's name and logo or an athletics logo on the outside, must be blank on the inside (one side of the card when opened in full) when produced and may include only handwritten information (e.g., words, illustrations) on the inside when provided to prospective student-athletes. (Adopted:  1/8/07 effective 8/1/07)

7. INSTITUTIONAL NOTE CARDS NCAA Bylaw Interpretation Recruiting -- Printed Recruiting Materials -- Institutional Note Cards (I) Date Issued: Jan 06, 2007 Type: Ed. Column Interpretation: Question: Is it permissible to include multiple logos on the outside of the note card? Answer: No.  Each card may include the institution's name and either a single intuitional logo or a single athletics logo. Question: What would constitute "preprinted information?" Answer: Based on the intent of the legislation, the inside of the note cards must be blank when they are received from the publisher or printer that produces the cards.  Therefore, any printing on the inside would constitute "preprinted information.“ Question: Is it permissible to print a message on the inside of the note card through a printer or copier? Answer: The NCAA Division I Legislative Review/Interpretations Committee reviewed this question and determined that only handwritten information may be added to the inside of the note card.

8. INSTITUTIONAL NOTE CARDS NCAA Bylaw Interpretation – con’t Question: How does the proposal apply to cards that are not folded or that are not folded in half? Answer: Even if an institutional note card is not folded, one side must be considered the outside and the other must be considered the inside.  If a card is not folded in half (e.g., ? fold), when the card is opened in full, one complete side must be considered the outside and the other must be considered the inside.  Note that a card mailed without an envelope is considered a postcard and, therefore, must be a blank card issued by the U.S. Postal Service. Question: How does the proposal apply to cards that are not rectangular in shape? Answer: Regardless of the shape of an institutional note card, when opened in full, it must fit within the area of a rectangle that measures 8 x 11 inches.

9. INSTITUTIONAL NOTE CARDSPermissible Example Outside of Note Card Inside of Note Card Back of Note card Front of Note card

10. Permissible To use one institutional logo (primary or secondary – must be on other institutional items) To write the name of the institution as well as the sport For the outside to be one color and the inside to be another To have a solid color border around the outside For the card to have texture on the outside (ex. basketball) To hand write notes to a prospect Impermissible To add any additional pre-printed information such as: (not an all-inclusive list) Address Coaches Names Team Accolades Team Schedule Quotes To run a note card through a printer For the note card to be larger than 8x11 when open in full INSTITUTIONAL NOTE CARDSChecklist ** Note Cards Must Be Approved By The Compliance Office Prior to Printing

11. INSTITUTIONAL NOTE CARDS • What about the envelopes? • Must follow same criteria as note cards • Permissible to have one logo • Permissible to have name of institution • Permissible for inside to be a different color from the outside • Exception – permissible to have a pre-printed return address on the envelope • Impermissible to run envelope through printer Boston College Athletics 310 Conte Forum Chestnut Hill, MA 02467

12. REMINDERS • 2007-2008 Coaches Certification Exam • June 13 – 10:00am – CTRC – O'Neill 250 • Review Sessions • June 11 – 1:00pm – Media Suite • June 13 – 9:00am – TBD • Have you sent all of your incoming prospects the Disclosure Reports? • Are you up to date on your logs? • Happy Summer Vacation!!!!!

13. QUESTIONS???