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Second Safety Council Meeting April 10 and 11, 2014 | LSST Project Office N550

Project Office Safety Progress Integrating Safety into the Project –January 6 to Present Chuck Gessner Safety Manager April 10, 2014. Second Safety Council Meeting April 10 and 11, 2014 | LSST Project Office N550. Objective.

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Second Safety Council Meeting April 10 and 11, 2014 | LSST Project Office N550

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  1. Project Office Safety Progress Integrating Safety into the Project –January 6 to Present Chuck GessnerSafety ManagerApril 10, 2014 Second Safety Council Meeting April 10 and 11, 2014 | LSST Project Office N550

  2. Objective The purpose of the LSST Safety Council is to consult on safety, health, and environmental issues, provide policy advice, evaluate program effectiveness, and make recommendations to the LSST Director. Specific to this review the LSST Safety Council shall: 1. Determine if the safety actions and strategy of the LSST Project Office are effective and adequate for the project at this time on the project schedule. 2. To review the Dome system process and determine if the Telescope and Site Subsystem group has satisfactorily incorporated the Hazard Analysis and other safety management processes.

  3. January 6, 2014

  4. Safety Council Webpage

  5. Final Design Review CommitteeDecember 2-6, 2013 Sixteen panel members with experience in managing large projects including a safety manager from LBNL- Jack Salazar. Included in the Charge to the FDR Committee: f. Is there an adequate plan for monitoring to ensure continued environmental compliance, regulatory management, and attention to health and safety? Committee Findings: The project has established an effective and comprehensive ESH program that is integrated and managed within the overall project structure of LSST. Senior Project Management and other key LSST personnel exhibit strong commitment to ESH through individual actions and setting of priorities.

  6. Final Design Review CommitteeDecember 2-6, 2013 Recommendation: Maximize the effectiveness of the external LSST Safety Council by involving this group further in the review of ESH program and hazard review activities. The collective expertise of the Council would be particularly well suited to offer independent review and feedback of site-specific safety plans for work at off-site locations as well as technical input into the hazard analysis process. Project Response: The Project agrees. The Project will utilize the expertise of the Safety Council to review and suggest improvements to all safety documentation and activities. The next meeting is planned for this Spring 2014.

  7. LSST Safety Web Pages • LSST Safety Website - with the objective to have useful information and information for people traveling and working at various sites

  8. Docushare • Populated the new “Safety and Environmental Assurance” database in Docushare,

  9. Docushare with a file for Incidents, Accidents and other Safety Events

  10. Docushare

  11. JIRA “Blocking progress on an element of the project”

  12. JIRA

  13. JIRA – Closed Safety Issues

  14. Change Control Safety Manager is a member of the Change Control Board, requiring safety “approval” for all changes. Most to date are “No Safety Impact Anticipated”

  15. Change Control and Proposed Changes to LPM-49 LCR-173: Proposed Change to LPM-49 (Hazard Analysis Procedure) Support Documents in Collection-3359 • The LCR proposes adding a risk acceptance component to LPM-49. The component describes the project’s method of managing serious to high residual risks discovered by the hazard analysis process. Residual risks are those that remain after all risk management measures have been implemented. • N. Kurita expressed concern that the proposed language and definitions don’t agree with the Camera team’s hazard analysis document, which is controlled by the DOE, therefore, she doesn’t have the authority to approve the changes if they affect the camera document. • V. Krabbendam recommended C. Gessner edit the proposed changes to explicitly state it applies to the NSF funded portion of the project and to refer to the camera team’s document as the policy for the DOE funded portion of the project. • N. Kurita agreed that this should be done, but she also would like to have C. Gessner and F. O’Neill from SLAC work out compromises to have both documents’ definitions agree more. • G. Angeli proposed deferring a decision until the next CCB meeting to allow C. Gessner and F. O’Neill to develop a version of the document section that is both acceptable to the DOE and addressed the needs of the NSF side. • No objections or further comments.

  16. Change Control LMP-49 Proposal to Manage Residual Risk during The Hazard Analysis Process

  17. LSST Safety Evaluation Sheet From the FDR: Recommendation: Deepen relationships with collaborating institutions in the area of ESH, and focus on establishing assurance mechanisms for the project to ensure that all work is being carried out safely and in an environmentally responsible manner. Project Response: The Project fully agrees with this recommendation. With the full engagement of safety professionals, the Camera team and the Telescope and Site team are complying with the requirements of LPM-18 and have a solid culture of valuing safety. Now that the LSST Safety Manager is full time, he is charged to further develop the safety relationship with our other partners and contractors as well as to execute a plan to validate safety and environmental compliance at all collaborating institutions.

  18. LSST Safety Evaluation Sheet Creating relationships with Partners and Collaborators – the LSST Safety Evaluation Sheet. Progress continues, next step are the Safety Management Reviews.

  19. Monthly LSST Safety Report Rolls into the LSST Monthly Report and the Quarterly Report

  20. M1M3 and M2 Safety, Logistics Plan, and Insurance Rochester March 10 to 12 M2 Movement and Polish

  21. Trip to Chile March 24 to 28 Beginning the Conversations and Actions to Safely Build LSST in Chile.

  22. Safety Planning for the Calypso Calibration Telescope Movement planned for May Logistics and Lift Plans

  23. Summer Student Louis Stokes Alliance for Minority Participation IINSPIRE Program MissionThe IINSPIRE Alliance goal is to double the number of underrepresented minority (URM) STEM graduates in the alliance within five years to 350 graduates and to build a foundation for greater increases in future years. Because students from populations historically underrepresented in STEM disciplines are a growing segment of the region’s population, there is statewide urgency to remove the barriers to progress in developing a diverse STEM workforce. IINSPIRE-LSAMP will serve as a model for Midwest colleges and universities. This will be accomplished through the following strategies: Grow the pool of college-ready, STEM-prepared URM high school students. • Increase the number of URM students who choose STEM at each IINSPIRE Alliance institution. • Improve retention at all IINSPIRE Alliance institutions.

  24. More Later Tomorrow I will discuss Actions needed for Site Specific Actions

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