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Migrating Corporate Mail Platforms The Transition from ALL-IN-1 to Exchange

Migrating Corporate Mail Platforms The Transition from ALL-IN-1 to Exchange. John Marshall Riverwillow Pty. Ltd. Why Change Corporate Mail Platforms?. It really doesn’t matter any more… once you’ve been told to do it!. Context of this Discussion. Large Corporation

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Migrating Corporate Mail Platforms The Transition from ALL-IN-1 to Exchange

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  1. Migrating Corporate Mail PlatformsThe Transition from ALL-IN-1 to Exchange John MarshallRiverwillow Pty. Ltd.

  2. Why Change Corporate Mail Platforms? • It really doesn’t matter any more…once you’ve been told to do it! John Marshall - Riverwillow Pty. Ltd.

  3. Context of this Discussion • Large Corporation • ALL-IN-1 Systems/VAXclusters in capital cities in Australia and New Zealand • Windows NT and Exchange infrastructure mostly in place John Marshall - Riverwillow Pty. Ltd.

  4. Migration Means...? • Moving Users • Moving Documents John Marshall - Riverwillow Pty. Ltd.

  5. Migrate or Cut-over? • Imperatives • No disruption to your business • Continued delivery of ALL mail • Cut-over may be cheaper • Supporting single infrastructure • BUT can you afford the risk? • Can everybody use it? • Will ALL the mail still get through? John Marshall - Riverwillow Pty. Ltd.

  6. Before You Start • Have NT/Exchange Infrastructure in place and tested • Have your Help Desk people trained in: • Use of Exchange • Administration of Exchange • Your migration process • Have Exchange and ALL-IN-1 talking to each other John Marshall - Riverwillow Pty. Ltd.

  7. Why Run Both Mail Systems in Parallel? • Continued Delivery of ALL mail during the transition • Allows for staggered user training and migration • Breathing Space during any teething problems John Marshall - Riverwillow Pty. Ltd.

  8. All Staff Must Be Addressable from Both Platforms • Mail directories must be synchronized and kept up to date • Distribution lists must be synchronized and kept up to date • Auto Forwarding in place: • From ALL-IN-1 to Exchange (Exchange users) • From Exchange to ALL-IN-1 (ALL-IN-1 users) John Marshall - Riverwillow Pty. Ltd.

  9. What About… • VMSmail? • Auto Forward to Exchange • “SUBSCRIBERS:” Mail? • Only for ALL-IN-1 users • Use real distribution lists John Marshall - Riverwillow Pty. Ltd.

  10. User/Help Desk Perspective • User requests migration • Help Desk enter user’s ALL-IN-1 and NT Domain usernames into ALL-IN-1 screen • Next morning • All user’s mail is delivered to Exchange • User’s Exchange address appears in all mail directories and distribution lists • No more mail is delivered to ALL-IN-1 John Marshall - Riverwillow Pty. Ltd.

  11. ALL-IN-1 Customization • 1 FMS Entry Form and FDL • Used to enter Usernames into file as input for overnight processing • 2 DO Scripts • Migrate Users Part 1 (each night) • Migrate Users Part 2 (each morning) John Marshall - Riverwillow Pty. Ltd.

  12. Migrate Users Part 1 • ALL-IN-1 Auto Forward to Exchange • Profile MNODE = “N” • NETWORK.DAT Deleted = “Y” • New entry in special NETWORK.DAT on MR Hub • VMSmail Auto Forward to Exchange John Marshall - Riverwillow Pty. Ltd.

  13. Migrate Users Part 2 • Check for user’s Exchange address in ALL-IN-1 system distribution lists • Profile RCV$SUB = “N” John Marshall - Riverwillow Pty. Ltd.

  14. Before Exchange Migration

  15. User-initiated Exchange Migration

  16. Exchange Migration - Phase I

  17. Exchange Migration - Phase II

  18. Accessing Historical Mail from the New Platform • Need to reply/forward • Reference • The options • Migrate documents • Access both servers from single client • The issues • Disk space • Exchange Server Database size constraints John Marshall - Riverwillow Pty. Ltd.

  19. The Tools • Direct-TO-1 for MS Exchange • I/G OpenWare Inc. • ScreenCam Demo from http://www.iga.com • DIGITAL Office Server MAPI Driver V4.0 • http://www.digital.com.messaging/mapi4spd.html • TeamLinks • DIGITAL ExchangeLink • http://www.digital.com/messaging John Marshall - Riverwillow Pty. Ltd.

  20. Questions? • John Marshall • +61 2 9832 7544 • John.Marshall@riverwillow.com.au • http://www.riverwillow.com.au/ John Marshall - Riverwillow Pty. Ltd.

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