Pacesetters Track Club

1. Pacesetters Track Club 2013 Season Kickoff March 23, 2013 Reynoldsburg Branch – Columbus Public Library 11:30 – 1:00 p.m.

2. Meeting Agenda • Welcome and Introductions • Meet Schedule Review • Practice Schedule and Location • Registration/Fees (USATF and Club) • Fund Raising • Committee Discussion • Q&A

3. 2013 Meet/Practice Schedule • Meet Schedule (handout) • First meet is May 19, 2013 • 2 meet out of state (Olivet College-Olivet, MI/ NC A&T Greensboro, NC) • Required meets for advancement: • June 22-23,2013Ohio Association Junior Olympic Championships, Cedarville University, Cedarville, OH. Top 6 advance to Region 5 Championships. • July11-14,2013USATF Region 5 Junior Olympic Championships, Olivet College Olivet, MI.Top 3 advance to JO National Champs in Greensboro NC. • Practice Schedule/Location • April/May: 2 days per week (Tues/Thurs), Location: Reynoldsburg High School or Waggonner Road Junior High School • June/July: 4 days per week (Mon – Thurs), Waggonner Road Junior High School • Practice time: 6-7:30pm during April/May and 6-8 p.m. June/July • First practice: Tuesday, April 16 (weather permitting)

4. Club/USATF Registration 1) USATF Registration (www.usatf.org) • Instructions located on PTC website (renew/new) • Complete USATF registration first and include it in your PTC registration • Cost: $19.95 per athlete • Site accepts VISA or auto withdrawal from Checking/Savings account 2) PTC Registration (online: www.leaguelineup.com/pacesetters) • All members must complete a form online for 2013. • Please designate new and returning participants 3) USATF & PTC Registration onsite 3/23 4) USATF & PTC Deadline 4/30 (High School athletes included)

5. Club Fees/Payment Schedule • Club Fees for 12yrs & under: $200 (first athlete), $125 (second athlete), $75 (third+ athletes) (April start for all) • Club Fees for 13 yrs & older: $150 (first athlete), $125 (second athlete), $75 (third + athlete) • Meet Fees • Lump Sum: $75, to be collected prior to first meet • Additional amounts will be collected as needed based on athlete participation (i.e. number of meets and events) • Uniform Fees (includes uniform/warmup) • 12 yrs old & under: $100, 13 & above: $120 • Payment must be received at time of order • Orders to be placed online via club website • Order must be completed by 4/16

6. Fundraising • Reaching Our goal • Reaching our goal is a fundraising opportunity. A donation page is created for your athlete and your upload emails and advertise on Facebook. • Reaching our goal gets $10.00 per donation, Pacesetters gets $5 and the rest goes to the individual athletes.   • https://www.reachingourgoal.org/donation/X77RCRAdditional information • Donation checks will be sent to my address and there isn't a processing charge • Credit card donations will be charged 2.9% and will be mailed in one check up to 30 days after processing date • All donations will be tracked Other fundraising opportunities can be found on the website: www.pacesetterstrackclub.com

7. Officer Elections • Current Officers • CEO’s: Chris and Kim Simon • President: Jamie Hence • Club Administrator: Lisa Palmer • Treasurer: Rodney Palmer • Administrative Asst.: Yvonne Gray

8. 2013 Committees • Registration Committee (Yvonne Gray – yvonnegray57@gmail.com) • Onboard new athletes and parents and processes paperwork • Assist members with registration • Maintain membership records • Uniform Committee (Camille Featherstone – cfeathermusic@yahoo.com) • Designs uniforms (as needed) • Collects payment and places orders for uniforms • Distribute uniforms to athletes • Fundraising Committee (Cynthia Robertson –Craiment2@gmail.com) • Identifies and coordinates fundraising events • Maintains records of “athlete specific” fundraising • Provides status of fundraising to officers • Meet Committee (Lisa L. Palmer and Coaches) • Register athletes for track meets either on-line or paper entry • Collect meet fees • Pick-up awards at track meets and distribute to athletes • Collect and document athletes times for each event • Coordinates transportation and lodging arrangements for track meets • One Call system maintenance • Website Committee (Felicia Hence - fhence@gmail.com, Lisa L. Palmer-w8onhim@insight.rr.com)

9. Key Dates April 3/23 – Season Kickoff Meeting 3/23 – Complete USATF & PTC Registration online Onsite or prior 4/16 – First practice (weather permitting) 4/16– Uniform order deadline, final payments received 4/30 – PTC Registration Deadline 4/30 – Club and Meet Fees due May 5/9 – Registration deadline for first meet 5/19– Track Meet: Columbus T&F Classic – Jesse Owens OSU 5/30 – Travel/Lodging Accommodations finalized For Regional and Nationals June 6/2 – Open TBD 6/9 – Track Meet: Northwest Track Classic Trotwood 6/15-16 – Track Meet: Worthington Summer Classic 6/18 – Parent Meeting during practice – 6/22 – 6/23 Track Meet: Ohio Assn Jr Oly Championships Cedarville, OH July/August 7/9 – Parent Meeting during practice 7/11 – 7/14 Track Meet: Region V Championships (Olivet College – Olivet, MI) 7/22 – 7/28 Track Meet: National Championships (North Carolina A&T) Greensboro NC TBD – End of Season Picnic