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Capitol Area Council Boy Scouts of America

Capitol Area Council Boy Scouts of America. Philmont 2007 Council Contingent Contingent Advisor: Sid Covington 380-9083, 925-1231 (cell) sid_c@swbell.ne t Scout Advisor: Marty Sepulveda 926-6363 x17 msepulveda@bsacac.org. Tonight. Travel Information Schedule Uniform Packing Financial

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Capitol Area Council Boy Scouts of America

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  1. Capitol Area Council Boy Scouts of America Philmont 2007Council Contingent Contingent Advisor:Sid Covington380-9083, 925-1231 (cell) sid_c@swbell.net Scout Advisor:Marty Sepulveda926-6363 x17msepulveda@bsacac.org

  2. Tonight • Travel Information • Schedule • Uniform • Packing • Financial • Paperwork • Registration • Youth Protection • Contact Information • Duty Roster/Equipment • Duffle Bags & Maps 2007 Trek Final Meeting

  3. Westgate MallWhole Earth Provision Co.Parking Lot Bus 1 Bus 2 Beall’s Whole Earth Provision Co. CentralMarket CavenderBoots Travel Information • Austin to Philmont: • Departure Date: Thursday, June 21/Tuesday, July 3, 6:00 am • Meet 5:00am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar) • FULL Class-A Uniform • Busses Depart at 6:00amREGARDLESS! • Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining Hall • Dinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall) • Arrive at the Philmont Welcome Center ~9:30 pm (MDT) • Overnight in Tent City or trail tents • Philmont to Austin: • Return Date: Wednesday, July 4/Monday, July 16, ~11:00 pm • Packlines at Welcome Center at 5:00 am — check out of tent city • FULL Class-A Uniform • Dining hall for “continental” breakfast at 5:45 am • Depart Philmont ~6:30 am (MDT) • Lunch in Clovis, NM – Ci-Ci's Pizza • Dinner in Abilene – McMurry University, Mabee Dining Hall • Arrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00pm 6:00 ~5:30 Pack lines on store side 2007 Trek Final Meeting

  4. Facts of Contingent Bus Life Whining! • VCRs • Air conditioners • Window shades • Cargo doors • Engine problems • It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat). • Everyone drinks/eats more snacks on way to Philmont than the way home! • Bathrooms fill up! They will be full on the first leg for the 622-J group coming home! • Bus drivers take breaks — we don’t! • Busses break! break! 2007 Trek Final Meeting

  5. Bus Leaders Bus Assignments Bus Leaders meet to purchase drinks & snacks. June 9 2007 Trek Final Meeting

  6. General Information • Bring books, CD-players, radios, Gameboys, iPod’s, etc. (with earphones) for bus trips & base camp. • Bus Leaders will bring snacks & coolers with drinks (water) & snacks — no personal food. • Bus Leaders will bring movies for bus VCR’s (use good judgment in selecting). • Everything must be in duffle bags & backpacks. • Will leave your “stuff” (in your duffle bags) in lockers at Philmont while on trail. • Can leave “valuables” in envelopes in locked vault in Finance (cash, credit cards, key to locker, etc.) 2007 Trek Final Meeting

  7. Uniform • Wear Class-A Uniform while traveling & for base camp activities (meals, chapel services, campfires). • Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus. • Applies to all participants — youth and adults. • Class-A Uniform: • Boy Scout: • Tan uniform shirt • Scout belt • Scout long pants -or-Scout Shorts with Scout socks • Venturing Crew: • Green uniform shirt • Crew’s “official” pant (long or short) • Crew’s “official” socks (with shorts) • Crew’s “official” belt • Will leave in duffle bag in locker while on trail. 2007 Trek Final Meeting

  8. Trek Schedule: • Day 0 — Travel — Austin to Philmont – CHQ—Tent City and/or trail tents (Tuesday, 6/21 or Sunday, 7/3) • Day 1 — Camping HQ/Tent City — (6/22 or 7/4) • Financial Check-in • Medical Re-check • Equipment shakedown* • Museum tours (optional) • Day 2 — Depart CHQ/1st Day on trail(6/23 or 7/5) • Day 3 —2nd Day on trail, first full day (6/24 or 7/6) • Day 4 — 3rd Day on trail, Ranger Departs am(6/25 or 7/7) …… (hike between camps, participate in programs) • Day 11 — Last Full Day on trail(7/2 or 7/14) • Day 12 — Return to Camping HQ/Tent City(7/3 or 7/15) • Return equipment • SHOWERS! • Souvenirs • Day 13 — Travel — Philmont to Austin(7/4 or 7/16) Meet Your Ranger • Logistics (bring “overall” & V.V. map) • Services (food, equipment) • Crew Photo* • Opening Campfire * may do morning of Day 2 • Ranger Training: • Hiking techniques • Campsite setup • Cooking • Water purification • Navigation • … “Arrival Day” • Financial check-out • Trip to Cimarron • Closing Campfire 2007 Trek Final Meeting

  9. Financial Policies/Information • All crews are fully paid! Thank You! • We are within budget! • Participants need personal money for: • Snacks at Camping Headquarters (before/after). • Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.” • Backcountry (~$20, small bills): • Shotgun shooting — additional shots • Fishing license — $1.50 (youth), $9-$40 (adult) • Snacks (healthy) • Fuel • Trip to Cimarron — any meals there Root Beer in the Cantina’s!!! $20.00 $12.00 2007 Trek Final Meeting

  10. Paperwork Checklist for Crews You keep the originals! I want copies only. Take your paperwork to Philmont with you in your Crew Advisor Binder. 2007 Trek Final Meeting

  11. Crew Advisor Responsibility: • All participants are registered members of the Boy Scouts of America. • All adults (18 or older) with Boy Scout troop based crews — and — All adults (21 or older) with Venturing Crew based crews — must be: • Registered as adult leaders • Current (3 years) in Youth Protection This is your responsibility, nobody will ask to see the cards. Youth Protection can be taken on-line via Council website. 2007 Trek Final Meeting

  12. Contact Information • Parent/Family Information Letter • Each advisor make copies for participant families • Discusses Uniform while traveling/base camp • Includes telephone numbers for emergencies • Complete Travel information • Information about money, packing, and manners • Phone numbers: • Sid Covington: • Cell: (512) 925-1231 • Eagle Nest, New Mexico: (505) 377-6820 • Philmont: (505) 376-2281 All this information is on the Contingent website and in your Crew Advisor binder. 2007 Trek Final Meeting

  13. Duty Roster: • Prepare duty roster before leaving for Philmont. • Make copies for all participants (laminate). • Website has tool (Excel) & Philmont version. • Crew Decisions: • All participantsshare work equally? • Tentmates • Skill level • Crew Leader? • Adults? 2007 Trek Final Meeting

  14. Philmont-issued: Cooking/cleaning gear Food Tents Crew provided: Backpacking Stoves Tent pins 14 pins 10 pins Equipment • Bear bags/rope • Water purifier (Micro Pur) • Dining fly & poles Bring carabineer, cord, and stuff sack for “oop’s” bag. Bring extra rope & carabineers if you are going into the Valle Vidal. Coffee isn’t included in food packages. Pick up at Advisor’s meeting in base camp Day 1. • Ground cloths • First Aid Kit • Water containers (collapsible) May need on arrival if assigned trail tents in the “meadow.” 2007 Trek Final Meeting

  15. What kind of personal “stuff” do we need to take? This is the REALLY important stuff! • Good rain gear! Rain suit — no ponchos! • Backpack —with rain cover • Over-the-ankle boots • Sleeping bagwith pad & sleeping clothes • Shorts & crew tee shirt(s) • Lots of socks — liners & outer • Camera • Spices • Bowl, spoon, cup • Water bottles (3 - 1 qt) • Pocketknife • Flashlight • Compass & maps • Rope/Cord • Stuff sacks for dining fly & poles, ½ tent, tent pins, bear bag contents • Long pants, long-sleeve shirt You really don’t need all that stuff! GPS recommended ifgoing to Valle Vidal. Load campsite & intermediate waypointsbefore leaving home. 2007 Trek Final Meeting

  16. Duffle Bags/Council Strips • Duffle Bags: • Have a few bags for sale, $25.00 each • Patches: • Have CSP’s for sale • Have Contingent patches for sale • Bring backpack & duffle bag ONLY! Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail. • Bring one padlock per crew for locker. CSP’s: $5.00 each for participants$30.00 each for others Logo patches: $5.00 each for participants $10.00 each for others 2007 Trek Final Meeting

  17. Maps — one topo map set per person Sister Crews Advisors:bring the “Overall” (& Valle Vidal) map with you for logistics check-in! Only take two sets of maps on the trail with you! 2007 Trek Final Meeting

  18. Questions? It will be 5:00 in the morning before you know it! Philmont! Here we come! 2007 Trek Final Meeting

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