Importance of backups for Information Lifecycle Management in Automated and Digital Libraries

1. Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE NACLIN2007

2. Why this paper? NACLIN2007

3. Librarians are busy with • Usual activities like • Classification • Cataloguing • Automation • Reference service • Public Relations • Etc., NACLIN2007

4. In medium sized Libraires If not you, who? If not now, when? NACLIN2007

5. No excuse for disasters • Lack of time • Lack of awarness • Lack of expertise NACLIN2007

6. What is backup? Ensuring that if a man made or natural disaster occurs, we will be prepared to deal with it in such a manner that the academic service continue without Disruption Or If there is a disurption, it is restored as rapidly as possible NACLIN2007

7. Best practice Plan in advance before actual disaster happens NACLIN2007

8. Data backups • How effectively can we perform, if our e-mails, correspondences, documents, reports and databases got wiped out? • How long will it take for us to build it from scratch? • Can you muster the energy and enthusiasm to recreate? NACLIN2007

9. With reference to Library what to backup ? • Bibliographical data or metadata • Full text contents of digital libraries - like faculty • publications, syllabus and question papers, project reports • 3. Official correspondences, letters, internal communications • and reports • 4. E-mails sent and received • 5. Students and faculty downloads if done in library systems • in their designated folders NACLIN2007

10. Educate Library staff regarding • Security awareness • Are we providing data security to our users • Importance of User ID and Password • Validity issues-Making old/lost Borrower’s card invalid • Access Security to all systems NACLIN2007

11. Factors to be kept in mind • Data backup and restoration • At what periodicity – hourly, daily, weekly • In our .…. • Imagine the hard work of years being lost just because • a file is deleted unknowingly by some staff • Critical data – Circulation information NACLIN2007

12. Operating System • Update with required supporting patches and softwares? • All required software downloads which was being used • during process of evaluation of the application program • till date NACLIN2007

13. Take care of • Physical security • Hardware and other equipments secure ? • Virus protection • Updated and virus software available and being used periodically are legal • Account and password • Only authenticated personnel to have access NACLIN2007

14. Backup options and Methods • Mirroring the entire hard disk containing data into another partition, which is identical • Auto backup excellent as a primary measure • c) Hard disk, DVD, CD-Rom, Zip, etc., NACLIN2007

15. Options • Portable external hard drives – Up to 160 GB capacity available and convenient to use. Cost varies from Rs.2500 to 5000 depending on the storage capacity. • Rewritable DVD drives - For medium-size backups of 20GB or less. Cost varies from Rs.1500 to Rs.3500 depending on internal or external. Cost of rewritable DVD is approximately Rs.50. Cost of once writable is Rs.20. Cont….. NACLIN2007

16. Options • Tape Drives - Tape can hold several gigabytes of data, 40GB to 80GB capacity. Cost of drive is approximately Rs.40,000 and of the tape from Rs.1300 to Rs.1500 for the above capacity. • USB-Powered Drives – also called pen drives can store up to 4GB data. Cost varies from Rs.600 to Rs.2500 depending on storage capacity. Cont…. NACLIN2007

17. Options • Compact Disks – are good for backing up small quantities of data up to 700 MB costs Rs10 to 15 per CD which is once writable. Rewritable around Rs.30. • Floppies – For smaller back ups for different files or circulation transaction hourly backup . • Paper – Not viable in the present day automated environments Cont… NACLIN2007

18. Options • Network-attached storage (NAS) devices storage capacities of hundreds of gigabytes to several terabytes of data. • Storage Area Network (SAN)- A storage device is a machine that contains disks for storing terra bytes to peta bytes of data. Cost for both these options runs into several lakhs depending on storage capacity. • Solutions to store the entire data at a different site daily at a given time NACLIN2007

19. Backup guidelines • 2 sets of backup • Live • Off site location • b) Different medias • Mirroring the drive • Any other media like tape, external hard drive NACLIN2007

20. At PESIT • Processor AMD dual core3800+ • Mother board TYAN S2865 board • Memory 2GB RAM • Hard disk SATA-II 500GB , HDD(x5nos), 80GB(x2nos) Hitachi • Flopy disk drive 1.44 MB FDD\ • DVD writer Sony 16x • Display card Built in • Display unit 15” CRT colour monitor • RAID card High point 1820A 8-port SATA • Keyboard Logitech • Ethernet card Built in Gigabit card • Server Cabinet ATX with 500 watt smps NACLIN2007

21. Future plans • Outsource to vendors for online backups in a different location may be daily or periodically depending on the cost • UniVault XL 1000 series • Univault XL 1000 – Standard : upto 925 GB storage • Univault XL 1000 – Ultra : 925GB to2100GB usable storage Contd… NACLIN2007

22. Future plans UniVault XL 1000 series - Store all critical and non critical information in one location - Securely share information with any computer in the network - Lock access to data and reduce chances of information theft - Rid the burden of taking frequent backups to save information from computer failures - Instant recovery of infected data files NACLIN2007

23. Why Univault? • Cost effective • Online information content not critical- • unlike bank transactions • Users can wait for an hour or two till the OS • and application software is loaded • Data corruption reduced • Secure OS NACLIN2007

24. Contact Information www.tidaldata.com Tidal Data Solutions Pvt. Ltd. PESIT Campus, 100 ft. Ring Road, BSK III stage Bangalore – 560085 India +91 80 2672 0670 /39/45 Fax: +91 80 2672 0642 NACLIN2007

25. THANK YOU NACLIN2007