Welcome to…RAIN

1. Welcome to…RAIN (the meeting formerly known as SPIN) Presented by: the folks in RDA, with today’s emcee, Deb Golden-Eppelein Date: April 21, 2011

2. Agenda Deb Golden-Eppelein • Intros • Updates & timely information from the units: • Office of VPR • RGC • SPA • TTBD • ORIO • Research HR • RATE • CTO • CRBO • Q & A RAIN: 04.21.2011

3. VPR • Office of the Vice President for Research RAIN: 03.17.2011

4. Office of the VPR Dana Director • InfoEd Proposed Project Questionnaires (PPQs) for School of Medicine (SOM) Approvals RAIN: 03.17.2011

5. RGC • Research Grants & Contracts RAIN: 03.17.2011

6. RGC: OHSU Research Grants & Contracts Jesse Null • New Staff • Restriction of Carry-Forward on Sub-Outs • Please advise PI’s and fiscal managers to inform sub-out PIs of the intent to restrict carry-forward on amendments prior to sending Subaward/Amendment form to RGC. This will help eliminate an unpleasant reaction at the collaborating institution. RAIN: 03.17.2011

7. SPA • Sponsored Projects Administration RAIN: 03.17.2011

8. SPA: OHSU Sponsored Projects Administration James Trotter • Effort Reporting • The Jul10-Dec10 Effort Period closed on Monday, February 14th. • 2,787 Employee Effort Statements were generated by Oracle. These statements have been distributed out to the Department Effort Coordinators around campus. • The deadline for statements to be returned is April 18th. RAIN: 03.17.2011

9. SPA: OHSU Sponsored Projects Administration James Trotter • Oracle Issues with the Jul10-Dec10 Effort Statements • Some individuals were assigned by Oracle to an incorrect Primary Org to their statement. • This issue affected approximately 14% out of all the statements generated. • Department Effort Coordinators need to check their packets to be sure they received all the people the expected. If you are missing people, or have people you didn’t expect, please contact Amber Roberts at spaeffrt@ohsu.edu. RAIN: 03.17.2011

10. SPA: OHSU Sponsored Projects Administration James Trotter • Oracle Issues with the Jul10-Dec10 Effort Statements • For another small population of individuals, Oracle included the 5 digit Foundation funds account string in addition to the 4 digit Foundation Clearing Fund on the ECS which skews the LD % calculation. • Hand corrections will need to be done, removing the duplicating line (the 5 digit foundation fund line) and adjusting the percentages so that they are correct. • Please run the Discoverer report (OGADW Employee Effort Report Distribution by Period) for any employees with ECS that have foundation accounts so that you are able to see the correct distributions. Please attach a print out of the report as backup to the corrections to the ECS. RAIN: 03.17.2011

11. SPA: OHSU Sponsored Projects Administration James Trotter • Oracle Issues with the Jul10-Dec10 Effort Statements • The SPA Institutional Effort Coordinator and Information Systems group, as well as ITG are working on isolating what caused these two issues. They will be fixed before the statements for the Jan11-Dec11 effort period are generated. • Unfortunately, re-running the effort statements is not an option available for this effort period. • If you have any questions, please email Amber Roberts at spaeffrt@ohsu.edu. RAIN: 03.17.2011

12. SPA: OHSU Sponsored Projects Administration James Trotter • Hot Topics • Medical Research Foundation (MRF) • Increased scrutiny of no-cost extension requests • American Recovery and Reinvestment Act (ARRA) • Thoughts from the Grapevine • OHSU’s A-133 audit • Audit has been completed and report issued • No findings identified RAIN: 03.17.2011

13. ORIO • OHSU Research Integrity Office RAIN: 03.17.2011

14. ORIO: OHSU Research Integrity Office Bill Dale, Ph.D. Phil Streeter, Ph.D. • Bill Dale, RIO for Animal Care and Use on CWC • - IACUC administration • - protocol processing • - compliance issues • Phil Streeter, IACUC Chair & Associate Professor, Department of Pediatrics • - chairs both IACUCs on CWC • - assists in oversight of all IACUC activities • - helps to assure compliance with • federal requirements RAIN: 03.17.2011

15. ORIO: OHSU Research Integrity Office Bill Dale, Ph.D. Phil Streeter, Ph.D. • Our Goal… • To develop a program that assures the highest standards of animal care and use while being sensitive and responsive to the needs of OHSU’s scientific community. • Communication is key! • feedback is encouraged • we are available to discuss our vision for the • OHSU animal use program with your department • Bill Dale: 4-9644; daleb@ohsu.edu • Phil Streeter: 4-1762; streetep@ohsu.edu RAIN: 03.17.2011

16. ORIO: OHSU Research Integrity Office Bill Dale, Ph.D. Phil Streeter, Ph.D. • Barbara Cox, Ph.D., Scientific Liaison • - Acts as intermediary between OHSU scientific staff, ORIO, and IACUC • - Primary objectives: • enhance customer satisfaction with animal use program • help facilitate the work of IACUC, ORIO • - Specific objectives: • foster positive relations • enhance communication • educate scientific staff during lab visits • facilitate animal use to enhance the research enterprise • Further Details Forthcoming! RAIN: 03.17.2011

17. OIO: Policy UpdateOHSU Integrity Office Amy Cline OHSU Visiting Scientist & Other Affiliates Policy: • Updated links to checklists • Includes a link to OHSU Healthcare Member Compliance Matrix • Added the requirement that all Visiting clinicians have an excluded/debarred screening completed Find it here: http://www.ohsu.edu/xd/about/services/integrity/policies/upload/Visiting-Scientists-Policy.pdf Questions? Contact the Integrity Office at 4-8849 RAIN: 03/17/2011

18. Research HR • Research Human Resources RAIN: 03.17.2011

19. Research HR: Research Human Resources Jennifer Crosby-Meurisse • What is the ROP? • What has been ROP’d so far? • ROP Trends and Results • Next Steps RAIN: 03.17.2011

20. Research HR: Research Human Resources Jennifer Crosby-Meurisse What is the ROP? • The Research HR team wanted to identify needs and satisfaction regarding the workplace from the research ranked employees’ perspective. • We wanted to find a way to fully connect with the research-ranked staff members in a meaningful way. • We wanted to hear directly from them and be able to have a proactive and comprehensive plan for next fiscal year to 1) deliver what is most needed to our research-ranked staff member community and 2) stop the reactive approach to HR needs and issues for this population in Research and across OHSU. RAIN: 03.17.2011

21. Research HR: Research Human Resources Jennifer Crosby-Meurisse What has been ROP’d in so far? • November - January, we conducted 16 focus groups (four being at West Campus) with 91 randomly selected research-ranked employees. • Based on the information gathered in those focus groups, we developed a comprehensive survey • The survey was sent out to our 1651 researcher ranked employees across OHSU. • We received 466 responses to this 30-minute survey – that is a 42% response rate. • After we received the results from the survey, we analyzed the trends from the focus groups and the overall survey. RAIN: 03.17.2011

22. Research HR: Research Human Resources Jennifer Crosby-Meurisse ROP Trends and Results • We heard praises from the research ranked staff members regarding their work and job satisfaction, OHSU employee benefits as well as their PIs, lab manager or other managers that influenced their work. • We heard that there was opportunity for change or improvement with regards to their work space, overall communication, inclusion and collaboration, availability of training and development, and that they would like their PIs/lab managers to have opportunities for leadership classes to better hone their people management skills. RAIN: 03.17.2011

23. Research HR: Research Human Resources Jennifer Crosby-Meurisse ROP – Next Steps • We are currently sharing the results with leaders across the Research enterprise, administration, as well as faculty and the research ranked employees. We are also taking in feedback and suggestions based on the outcomes. • We hope to have one last update for you once we have determined what programs, offerings, changes, and additions we will add in FY 12 and 13 which should be very soon! RAIN: 03.17.2011

24. What is RATE? • Research Administration Training & Education RAIN: 03.17.2011

25. RATE: Research Administration Training & Education Margaret Gardner • Latest developments: • Internal xTrain “Getting Started Guide” at: http://www.ohsu.edu/research/rda/spa/nrsa.shtml • If you are working with NRSA training grants as a PI, administrator or Trainee, you now need your own electronic Commons account. • New NIH xTrain tools have been added at: http://era.nih.gov/training_career/index.cfm • See Quick Reference Sheets in the Training Materials section. RAIN: 03.17.2011

26. RATE: Research Administration Training & Education Margaret Gardner • More developments: • Research Administration Information Network (RAIN) webpage is live: http://www.ohsu.edu/xd/research/administration/rain.cfm • Link to the live streaming feed • Archive of previous agendas, PowerPoint presentations and video recordings • List of contributing RDA departments RAIN: 03.17.2011

27. RATE: Research Administration Training & Education Margaret Gardner • But wait! There’s more: • Post-Award Education Program (PEP) • New West Campus PEP schedule starts March 30th - registration is now open! • Updated xTrain content included in Training Grants & Fellowship Basics course this April • Spots still available for current Marquam Hill courses • Spring 2011 Schedules for both campuses posted at: http://www.ohsu.edu/research/rda/spa/spatraining.shtml • Register by emailing rate@ohsu.edu RAIN: 03.17.2011

28. RATE: Research Administration Training & Education Margaret Gardner Questions? Suggestions? • Contact: Margaret Gardner RDA Education Coordinator 503-494-7150 gardnerm@ohsu.edu rate@ohsu.edu RAIN: 03.17.2011

29. CTO • Clinical Trials Office • ISIS • OCTRI Investigator Support & Integration Services RAIN: 03.17.2011

30. ISIS: OCTRI Investigator Support & Integration Services Darlene Kitterman, Director • Volunteer for CRMS Function Area Subcommittees • Budgeting • Contracting • Billing • Participant Tracking & Invoicing • Approvals • Departmental • Hospital/ancillaries • Reporting • Interfaces RAIN: 03.17.2011

31. ISIS: OCTRI Investigator Support & Integration Services Darlene Kitterman, Director • Preaward Office Finder: http://www.ohsu.edu/xd/research/administration/ RAIN: 03.17.2011

32. Guest: Amanda Horton, Associate Director Corporate & Foundation Relations OHSU Foundation RAIN: 03.17.2011

33. Guest: OHSU Foundation: Corporate & Foundation Relations Amanda Horton, Associate Director • Collins Medical Trust grants • local foundation • up to $30,000/one year grants • faculty, postdocs eligible • What they fund • medical research/medical education for health professionals • pilot projects/seed funding • Key changes • Only 15 OHSU applicants per submission • Open Application Period RAIN: 03.17.2011

34. Guest: OHSU Foundation: Corporate & Foundation Relations Amanda Horton, Associate Director • Annual deadlines RAIN: 03.17.2011

35. Guest: OHSU Foundation: Corporate & Foundation Relations Amanda Horton, Associate Director • Where to find info • RFDS Funding Database • http://ozone.ohsu.edu/research/rda/funding/fopdetail.php?fopID=909 • Resources • Submission Guidelines • Proposal Example • Clearance Form • Frequently Asked Questions • OHSUF Office of Corporate & Foundation Relations • Questions? • Amanda Horton, ohsufcfr@ohsu.edu, 503.412.6367 RAIN: 03.17.2011

36. Wrap Up Everyone Q & A Next Meeting: April 21, 2011 9:30 AM Send agenda item requests to: rain@ohsu.edu RAIN: 03.17.2011