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CIMS and Your Campaign

CIMS and Your Campaign. 1. What does CIMS stand for?. Constituent Information Management System. 2. Goal of CIMS. To gain votes for the Conservative Party of Canada Identify supporters of the Party Manage memberships Track issues, lawn signs, volunteers, events and more

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CIMS and Your Campaign

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  1. CIMS andYour Campaign

  2. 1. What does CIMS stand for? Constituent Information Management System

  3. 2. Goal of CIMS • To gain votes for theConservative Party of Canada • Identify supporters of the Party • Manage memberships • Track issues, lawn signs, volunteers, events and more • Get Out The Vote (GOTV) • Store in a permanent and national database

  4. 3. What is CIMS? • National Register of Electors (Voters List) from Elections Canada • Membership List • 308 Poll Key • National survey results • Identified supporters from previous elections • Local survey results (incl. 10%’ers) • Event attendance • Constituency phone bank results • Door knock results • Election day “bingo” sheets • Donor records

  5. 3. What is CIMS? • Elections Canada National Register of Electors is updated every October 15 • List contains 22.5 million active electors • Updates come from: • Taxation records – 18,000,000 • Citizenship – 125,000 • Drivers Licenses – 15,000,000 • Deaths – 195,000 • Provincial Electoral Agencies – 7,000,000

  6. 3. What is CIMS? Annual Changes to the National Register of Electors

  7. 3. What is CIMS? • Custom written application that is installed on all computers • Riding and Campaign offices connect through the Internet using a VPN client • Party Staff, MP’s, Senators connect through the Internet using a Terminal Server client

  8. 3. What is CIMS? • Multiple computers that are Quad Xeon Processor, GB NIC • 32 GB RAM • 50+ Hard Drives totalling 3 TB • Primary ATM Internet connection • 5 Mbps burstable to 50 Mbps • Max of 135 Mbps or 52,428,800 bps or 3,640,888 14.4 modems • Backup OC3 (~T3) connection

  9. 3. What is CIMS? • Stringent controls on who has access to the data • Continual monitoring of all use • Highest level of firewalls to secure the server • Powerful Virtual Private Network (VPN) to protect data as it travels through the Internet

  10. 4. What does CIMS look like? • Main screen in CIMS is called the Dashboard • Contains links across the top for common functions • Has menus for other areas of CIMS • Has two pie charts that show the levels of Current and Lifetime Supporters

  11. 4. What does CIMS look like? • Constituent Details screen contains information about each person in the voters list • First Name, Middle Name, Last Name, Nicknames • Riding and Poll • Current and Lifetime Support levels • Addresses, phone numbers and e-mail addresses • Membership and Accounting details • Communications Preferences • “Do Not” lists

  12. 5. What are support levels? • CIMS follows more than just members or non-members • Tracks Supporters, Non-Supporters and Undecided

  13. 6. Walk and Phone Lists • CIMS has tools to print off lists for your canvassers • Each sheet contains the name, address and support level of each constituent • Sheet has a location for entering information gained from the house • Information is then scanned back into CIMS

  14. 6. Walk and Phone Lists • CIMS can print off Phone Lists and Phone Sheets • A Phone List is a list of phone numbers with name, address and limited space for notes • A Phone Sheet is one phone number on a page with name, address and lots of room for notes

  15. 7. Mail and E-Mail • Householding • e-mail when sharing e-mail addresses • mail when people with the same last name are at the same mailing address • CIMS is connected to an e-mail server that allows it to instantly send messages • Preformatted mailing labels • Mail merge with Word for personalised correspondence

  16. 8. Scanning • All reports that come out of CIMS have a barcode • The barcoding makes for fast and accurate data entry • Any barcode scanner will work as long as it is ‘Code 39’ compliant

  17. Running Your Campaigns Manage Campaign Office Manage Candidate Manage Voter Identification Manage Sign Campaign Manage the Message Manage Fundraising Manage Information Manage Volunteers Manage Events

  18. 9. Install / Maintain Signs

  19. 9. Lawn Signs • Creates lists of outstanding lawn signs for installation and repair • Crews can install lawn signs and then report back to the office which are completed • Location Report at end of campaign for a complete list of all signs • People with lawn signs can be contacted again the next year

  20. 10. Maintain Volunteer / Assignment Info

  21. 11. Voter ID: Finding Supporters

  22. 11. Voter ID: CIMS Surveys (“10%’ers”) • Surveys can be used to • Establish MP/Party support • Track regional or national issues of concern • Create or maintain distribution lists

  23. 11. Voter ID: CIMS Surveys (“10%’ers”) • Different “actions” can be assigned to different responses: • Add support level (“tracking row”) • Add to distribution list (for follow-up) • Add issue of concern

  24. 11. Voter ID: CIMS Surveys (“10%’ers”) • Responses can be typed or scanned in with barcode scanner

  25. 12. Get Out The Vote - GOTV

  26. 12. Get Out The Vote - GOTV • Find your supporters and make sure they get out and vote • How you use it depends on your GOTV strategy.

  27. Contact Us • www.cpccims.ca • 866-306-7779 or • 613-755-2020 • cims@conservative.ca Y. Karsh Room

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