Achieving Alignment Building Teams Creating Coalitions

1. Achieving AlignmentBuilding TeamsCreating Coalitions Debra A. Manning, MD LCDR MC USN Faculty Development Fellow

2. Goals and Objectives • Recognize need for alignment • Develop skills to build a team • Assemble tools for coalitions

3. Number 6 Achieving Alignment

4. Achieving Alignment • Organizational Architecture • Common Pitfalls • Initiating Cultural Change

5. Achieving Alignment • Organizational Architecture • Common Pitfalls • Initiating Cultural Change

6. Organizational Architecture • Strategy • Structure • Systems • Skills • Culture

7. Organizational Architecture • Strategy • Structure • Systems • Skills • Culture

8. Organizational Architecture • Strategy -Destination & Route • Structure • Systems • Skills • Culture

9. Organizational Architecture • Strategy • Structure -Choose the Boat • Systems • Skills • Culture

10. Organizational Architecture • Strategy • Structure • Systems -Equipment needed • Skills • Culture

11. Organizational Architecture • Strategy • Structure • Systems • Skills – Crew Mix • Culture

12. Organizational Architecture • Strategy • Structure • Systems • Skills • Culture -Set the environment

13. Achieving Alignment • Organizational Architecture • Common Pitfalls • Initiating Cultural Change

14. Common Pitfalls Trying to restructure your way out of deeper problems

15. Common Pitfalls Creating structures that are too complex

16. Common Pitfalls Automating problem processes

17. Common Pitfalls Making changes for changes sake

18. Common Pitfalls Overestimating group's capacity to absorb strategic shifts

19. Achieving Alignment • Organizational Architecture • Common Pitfalls • Initiating Cultural Change

20. Initiating Cultural Change

21. Initiating Cultural Change • Change performance measures and incentives • Set up pilot projects • Bring in new people • Promote collective learning • Engage in collective visioning

22. Number 7 Build Your Team

23. Building the Team • Assessing the Team • Restructuring the Team • Incentives & Measures • Establishing New Team Processes • Avoid Common Pitfalls

24. Building the Team • Assessing the Team • Restructuring the Team • Incentives & Measures • Establishing New Team Processes • Avoid Common Pitfalls

25. Assessing Your Team • Establish your criteria

26. Assessing Your Team • Establish your criteria • Competence • Judgment • Energy • Focus • Relationships • Trust

27. Assessing Your Team • Establish your criteria • Factor in the Situation

28. Assessing Your Team • Establish your criteria • Factor in the Situation • Asses the people

29. Assessing Your Team • Establish your criteria • Factor in the Situation • Assess the people • Test their judgment

30. Assessing Your Team • Establish your criteria • Factor in the Situation • Assess the people • Test their judgment • Evaluate key functional people

31. Assessing Your Team • Establish your criteria • Factor in the Situation • Assess the people • Test their judgment • Evaluate key functional people • Assess the team as a whole

32. Building the Team • Assessing the Team • Restructuring the Team • Incentives & Measures • Establishing New Team Processes • Avoid Common Pitfalls

33. Restructuring the Team • Assign members to a category

34. Restructuring the Team • Assign members to a category • Keep in place • Keep and develop • Move to another position • Observe for awhile • Replace (low priority) • Replace (high priority)

35. Restructuring the Team • Assign members to a category • Consider alternatives to termination

36. Restructuring the Team • Assign members to a category • Consider alternatives to termination • Develop backups

37. Restructuring the Team • Assign members to a category • Consider alternatives to termination • Develop backups • Treat people respectfully

38. Building the Team • Assessing the Team • Restructuring the Team • Incentives & Measures • Establishing New Team Processes • Avoid Common Pitfalls

39. Push Tools Pull Tools Goals, Incentives & Measures Designing incentive systems

40. Push tools Incentives Reporting System Planning Process Procedures Mission Statement Pull tools Shared Vision Teamwork Goals, Incentives & Measures

41. Goals, Incentives & Measures • Designing incentive systems • Defining performance metrics

42. Building the Team • Assessing the Team • Restructuring the Team • Incentives & Measures • Establishing New Team Processes • Avoid Common Pitfalls

43. Establishing New Team Processes • Assess existing processes

44. Establishing New Team Processes • Assess existing processes • Target processes for change

45. Establishing New Team Processes • Assess existing processes • Target processes for change • Altering who participates

46. Establishing New Team Processes • Assess existing processes • Target processes for change • Altering who participates • Managing decision making (fig 7-3) • Unilateral • Consult-and-decide • Build consensus • Unanimous

47. Group Decision Making Unilateral Build Consensus Consult & Decide Unanimous More Leader Control Less Leader Control

48. Establishing New Team Processes Rules of thumb • highly divisive consult & decide • need energetic support build consensus • if inexperienced team consult & decide • need to establish authority consult & decide

49. Establishing New Team Processes Strive to run a fair process • Views have been heard and taken seriously • Give plausible rationale for why the call was made • Don’t consensus build when decision was already made

50. Building the Team • Assessing the Team • Restructuring the Team • Incentives & Measures • Establishing New Team Processes • Avoid Common Pitfalls