How to Express an Interest on the South East Business Portal

1. How to Express an Interest on the South East Business Portal Select Opportunities

2. How to Express an Interest on the South East Business Portal Choose Sub Region: Select Oxfordshire from the drop down menu

3. How to Express an Interest on the South East Business Portal Choose Council to view: Select Oxfordshire County Council from the drop down menu

4. How to Express an Interest on the South East Business Portal A list of current tender opportunities will be displayed. Click on the title to open the opportunity.

5. How to Express an Interest on the South East Business Portal To express an interest in the opportunity, select Login and express interest. If you are not yet registered, select Register as supplier and express interest

6. How to Express an Interest on the South East Business Portal Enter your username and password

7. How to Express an Interest on the South East Business Portal Select Express Interest

8. How to Express an Interest on the South East Business Portal You will receive confirmation of your expression of interest

9. How to Express an Interest on the South East Business Portal You will receive an email confirming your expression of interest

10. How to Express an Interest on the South East Business Portal You will receive a 2nd email with a link to the tender documents. It is very important that you do not delete this message.

11. Accessing the Tender Documents To access the tender documents, click on the 1st link. You must enter the user name and password that you expressed an interest with.

12. Accessing the Tender Documents Enter your username and password

13. Accessing the Tender Documents The opportunity Invitation To Tender page will open. Select View ITT

14. Accessing the Tender DocumentsInvitation To Tender Page The Invitation To Tender information page will open. Amendment Information will display any changes to the tender details and documents. For example the above shows that the attachments have been amended.

15. Accessing the Tender DocumentsInvitation To Tender Page Submission Information: This section details the deadline date and time for all tender submissions. General Information: This section gives you a brief description of the services required by the Council.

16. Accessing the Tender DocumentsInvitation To Tender Page The tender documentation is available to download in the Attachments section. Click on the attachment name to open the document.

17. Accessing the Tender DocumentsDownloading the Tender Documents The above box will show at the bottom of the screen. To save the document, select the arrow next to the Save button Select Save as from the drop down menu

18. Accessing the Tender DocumentsDownloading the Tender Documents Your computer software Save As functionality will open. Select the folder on your PC where you want to download the documents to. Click Save.

19. Accessing the Tender DocumentsDownloading the Tender Documents The tender documentation will now be available on your PC. You can now make the necessary amendments to the tender documents. Don’t forget to save your changes!

20. How to Raise a Question You can raise questions to the Council’s Project Team & Procurement team. Click on Question & Answer.

21. How to Raise a Question To raise a question, click on the Ask Question button.

22. How to Raise a Question Enter a subject head in the Subject field. Enter your question in the Question field. Click Send to send your question to the Council.

23. How to Raise a Question When an answer to a question or new information has been published by the Council, you will receive an e-mail to notify you. Please note that you will also receive answers to other Service Provider’s questions.

24. How to Raise a Question To view the answer to a question, click on the Subject title. Additional information published by the Council will be displayed in the Additional Information section.

25. How to Raise a Question Answers to questions will be displayed in the Answer field

26. How to Upload Your Bid on the South East Business Portal To upload your response to the South East Business Portal click on Response Wizard.

27. How to Upload Your Bid on the South East Business Portal A step by step guide will populate, explaining how to upload your tender responses. Click Next

28. How to Upload Your Bid on the South East Business Portal Enter a reference. This is for your internal use. Click next.

29. How to Upload Your Bid on the South East Business Portal You will need to upload your completed tender documents. Click Add Attachments

30. How to Upload Your Bid on the South East Business Portal The add/remove attachment screen will open. You can choose to upload each document one by one or upload multiple documents. To upload each document one by one, click on the Browse button.

31. How to Upload Your Bid on the South East Business Portal Select the file you want to upload from your local drive on your PC. Click Open

32. How to Upload Your Bid on the South East Business Portal The location address for the attachment will be displayed in the Attachment field. Click Save

33. How to Upload Your Bid on the South East Business Portal The attachment will be displayed in the Tender Attachment Information screen. If you want to remove the attachment, click on the cross. You will be asked to confirm that you want to remove the attachment. If you want to upload further attachments, click Add Attachment button. Once you have uploaded all your attachments, click Next

34. How to Upload Your Bid on the South East Business Portal You can also upload multiple attachments rather than one by one. Click on Upload Multiple Attachments

35. How to Upload Your Bid on the South East Business Portal Attachments Selection screen opens. Click on Select Files

36. How to Upload Your Bid on the South East Business Portal Select the files you want to upload from your local drive on your PC. To select multiple files press CTRL and keep your finger on it. Left click the files that you want to upload. Click Open

37. How to Upload Your Bid on the South East Business Portal Your selected will be displayed in the File Section box Click Start Uploading button

38. How to Upload Your Bid on the South East Business Portal The selected files will now be displayed in the File Confirmation box. Click Confirm & Finish button

39. How to Upload Your Bid on the South East Business Portal The attachment will be displayed in the Tender Attachment Information screen. If you want to remove the attachment, click on the cross. You will be asked to confirm that you want to remove the attachment. Once you have uploaded all your attachments, click Next

40. How to Upload Your Bid on the South East Business Portal Select Yes to accept the Council’s Terms & Conditions. Click Next Please note that any change requests to the terms and conditions must be raised via the Question & Answer functionality prior to submitting your tender.

41. How to Upload Your Bid on the South East Business Portal You can save your response as a draft. This allows you to make changes to your submission. Once you are ready to submit your bid, click Submit Response

42. How to Upload Your Bid on the South East Business Portal Confirm that you want to submit your response. Click Submit Response

43. How to Upload Your Bid on the South East Business Portal Your response has been submitted. The Status field will show you when your bid was submitted.

44. How to Upload Your Bid on the South East Business Portal You will receive an e-mail confirming that your bid has been submitted.

45. How to Upload Your Bid on the South East Business Portal You can edit your response at any time up until the tender deadline. To edit your response click Edit Response button. Make sure you remember to resubmit your bid.

46. Contact Information South East Business Portal Help Desk e-mail: portalservices@iese.gov.uk Tel: 01883 732712 (8:30 to 17:30 Monday to Friday) If you are experiencing problems with the South East Business Portal, please contact the help desk.