HS Accountability Reports

HS Accountability Reports

Objectives • To provide participants with an explanation of the definitions used and the logic behind the High School Accountability report.

Agenda • Definitions • High School Accountability in L2RPT • Questions

High School Reports

L2RPT

2012-2013 HS Accountability Before looking at the reports, we need to know the terminology. What is a “Cohort” and what defines “Participation” and “Graduation”?

2013 Participation: Total Students Counted for Grade 12 Participation • Total Students Counted: • Enrolled in grade 12 on June 30, 2013 or • Enrolled in grade 12 during the 2012-13 school year and graduated between July 1, 2012 and June 30, 2013.

2009 Accountability: Students Counted for Accountability Cohort • 2009 Accountability Cohort: Meets general definition of 2009 cohort based on 9th grade entry or birth date AND • Meets requirements for inclusions/ exclusions for enrollment records defined in the SIRS manual.

2009 School Accountability Cohort Criteria:Meet General Definition for 2009 Cohort and

2009 School Accountability Cohort

2009 District Accountability Cohort Criteria:Meet General Definition for 2009 Cohort and

2009 District Accountability Cohort

Total Students Counted for 2008 Graduation Cohort • Diploma: The count of students who are members of the 2008 Cohort who earned a local or Regents diploma as of August 31, 2012. They must also have a diploma type and post grad activity in the demographic record. • No Diploma: The count of students who had not earned a local or Regents diploma as of August 31, 2012.

High School Verification Reports L2RPT High School Accountability AVR

L2RPT: High School Accountability Select 2012-13 to verify data for current year Select 2011-12 for data related to the School Report Card released in Spring of 2013

L2RPT: High School Accountability Rates included in L2RPT report

L2RPT: High School AccountabilityDrill through: Participation Rate Not Tested

L2RPT: High School AccountabilityDrill through: Performance Level 1

L2RPT: High School AccountabilityDrill through: Graduation Cohort Non Grad

Reconciling HS Accountability AVR Using the WNYRIC Data Warehouse Participation Section: • Reconciling 12th Grade population: Student Enrollment Verification Report For each student in the selected building, grade, and school year, the report will display : Grade, Name, Local ID, State ID, Grade 9 Entry Date, Diploma Code, Diploma Type, Planned Post Graduate Activity, and all enrollment records for the school year, location(s), and grade(s) selected. Public Folders > District Reports - for Data Quality > Verification Reports - Demographic, Enrollment, Program Service • Reconciling Assessment Data: Highest Regents Score by Subject Area - Student List by Grade 9 Entry Year This report returns a student list with each student's highest Regents score by Subject Area, selected by Grade 9 entry year. Public Folders > High School Cubes & Reports > Grade 9 Entry Year Reports & Graduation Data Student Assessment List by Location and Subject: This report displays an historical list of all assessments and scores, for each student found in the district, location(s), grade(s), and school year selected. Assessments include only those taken within district selected. Public Folders > District Reports - for Data Quality > Verification Reports - Student & Assessment Lists/Counts

Reconciling HS Accountability AVR Using the WNYRIC Data Warehouse Performance Section: • Reconciling 2007 Accountability Cohort Count: Student Enrollment Verification by 9th Grade Entry Year For each student in the selected grade 9 entry year, location(s), and grade(s), the report will display : Grade, Name, Local ID, State ID, Grade 9 Entry Date, Diploma Code, Diploma Type, Planned Post Graduate Activity, and all enrollment records for the most recent school year attended. (Ex: Grade 9 entry year of 2009 indicates students entered grade 9 in the 2009-10 school year.) Public Folders > High School Cubes & Reports > Grade 9 Entry Year Reports & Graduation Data • Reconciling Assessment Data: Student Assessment List by 9th Grade Entry Year This report displays an historical list of all assessments and scores, for each student found in the grade 9 entry year, district location(s), grade(s), and subject area(s) selected. (Ex: Grade 9 entry year of 2009 indicates students entered grade 9 in the 2009-10 school year.) Assessment data displayed is within district only. Public Folders > High School Cubes & Reports > Grade 9 Entry Year Reports & Graduation Data

Reconciling HS Accountability AVR Using the WNYRIC Data Warehouse Graduate Section: • Reconciling Accountability Graduation Rate: Graduate Counts and Other Outcomes This report counts the number of students by school year who meet the graduation requirements and other outcomes, defined by NYSED. It lists all of the students meeting the requirements and selection criteria, regardless of enrollment duration rules. Public Folders > High School Cubes & Reports > Grade 9 Entry Year Reports & Graduation Data

Reconciling HS Accountability AVR Using the WNYRIC Data Warehouse Other: To view all data for one or multiple years for a given student: Student Inquiry Report by Local ID - Multiple Years Public Folders > District Reports - for Data Quality > Verification Reports - Demographic, Enrollment, Program Service Note: Data Warehouse reports can be used as an aid in reconciliation, but were not written with the exact logic used in L2RPT. Data Changes: Data changes that are identified through verification need to be made in both, Level 0 and your Student Management System.

High School Reports: Common Errors • 799 Enrollment Exit without Diploma Types and vice versa. Included in Cohort total but not in graduation count. Will be counted as Still Enrolled. • GED Students: • Initial enrollment to GED (5654) without preceding 289 transfer. Will not be included in Transfer to GED. Depending on other enrollment activity preceding the 5654, may not be included Total Cohort Membership. • GED students with anything other than a GD grade in demographic and enrollment record. • GED students with an invalid GED location. • IEP diploma for students without a program service record indicating Special Ed. • Incorrect 9th grade entry date or birth date • Missing post grad plans • NYSSIS ID Problems • Simultaneous enrollment: Student is enrolled in 2 different districts at the same time.

Verification: What You Can Do Now • Start verifying HS Accountability AVR. • Participation and Section is based on 12th graders. • Performance is based on 2009 Accountability Cohort who for the most part are 12th graders and have probably completed ELA and Math requirements. • Graduate section is based on the 2008 Graduation Cohort… last year’s graduates in June and August of 2012.

Reference Documentation • L2RPT Report Guides http://www.p12.nysed.gov/irs/level2reports/reportguides.html • SIRS Manual (General, Policy, and Technical) http://www.p12.nysed.gov/irs/sirs/ • Level 0 Data Validation Rules http://www.p12.nysed.gov/irs/sirs/

Questions? Thank You. Contact us at: dataview@e1b.org

HS Accountability Reports