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PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 5 Creating Documents with Microsoft Word 2007. Objectives. Create and Save a New Document Edit Text Select, Delete, and Format Text Print a Document. Objectives. Navigate the Word Window
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PowerPoint Presentation to Accompany GO! with Microsoft® Office 2007 Introductory Chapter 5 Creating Documents with Microsoft Word 2007
Objectives • Create and Save a New Document • Edit Text • Select, Delete, and Format Text • Print a Document
Objectives • Navigate the Word Window • Add a Graphic to a Document • Use the Spelling and Grammar Checker • Preview and Print Documents, Close a Document, and Close Word • Use the Microsoft Help System
Create and Save a New Document Zoom bar
Create and Save a New Document • Start Word and start typing to create a new document • Save your changes frequently! • Note: Save As will be activated the first time you hit Save button or press Ctrl+S • Remember the name and the folder of the file • Document name displays on the title bar and the Windows taskbar
Create and Save a New Document Sample Business Letter
Features • Word features • AutoComplete provides commonly used words and phrases, such as salutations and months (dates). • Wordwrap determines if the next word in line will fit and move it to the next line if necessary.
Features • Quick Access Toolbar • Customizable toolbar for often-used functions • Put whichever optionsyou most commonly use on it
Features • The “Ribbon”—instead of drop down menus the last section you were using stays open • The rightmost section is context-sensitive: • If you have a table selected, there will be table tools • Selecting a picture shows picture tools • Etc.
Edit Text • Editing – Changing text or formatting in a document. • Delete and Backspace keys remove text from the screen one character at a time. • Backspace removes characters to the left of the insertion point. • Delete removes characters to the right of the insertion point.
Edit Text • Insert mode • When an insertion point is in the middle of a word or sentence, existing text moves to the right. • It is the default setting in Word. • Overwrite mode (Word 2003) • When insert key is hit once, existing text will be deleted while new text is entered • Hit insert again to turn it off
Select, Delete, and Format Text • Selecting text refers to highlighting. • drag with your mouse over text • selected text can be edited, formatted, copied, or moved • Formatting text sets the overall appearance of the text. • change the layout, color, shading, emphasis, or font characteristics of text
Select, Delete, and Format Text A “serifs”
Select, Delete, and Format Text • Font styles • emphasize text • visual cue • include • bold • italic • underline
Print a Document • Headers and Footers • A header is information that prints at the top of every page. • A footer is information that prints at the bottom of every page.
Print a Document • Quick Access Toolbar • Click Print to print a single copy on the default printer (if quick print is on your toolbar). • Print dialog box • Use it to select number of copies, printer, and which pages to print. • Open it from the Office menu, Ctrl+P, or Alt+F+P.
Navigate the Word Window • Scroll bars are used to navigate around in a document. • Keyboard shortcuts provide additional navigation techniques. • For example, you can move the insertion point to the beginning or end of a word, line, paragraph, or document.
Navigate the Word Window • There are five ways to view your document on the screen. • Print Layout: displays document as it will look printed • Full Screen Reading: creates easy-to-read pages to increase legibility …
Navigate the Word Window … • Web Layout: shows how the document will look as a Web page • Master Document Tools: shows document headings and subheadings • Draft: simplifies the page layout for quick typing
Navigate the Word Window • Zoom slider – increase or decrease the viewing area of the screen • Zoom in – look closely at a particular section of a document • Zoom out – see a whole page on the screen • Continue to Zoom out – view multiple pages on the screen
Navigate the Word Window • Word enables you to split the screen. • Look at two different parts of the same document at the same time. • View the first and the last pages of long documents at the same time. • View two different documents side-by-side and make comparisons between the two.
Add a Graphic to a Document • Images can be inserted into a document from many sources. • Clip art images are predefined graphic images. • You can control the size and layout of the images in your document.
Use the Spelling and Grammar Checker • Word compares your words to the Word dictionary and your phrases and punctuation to a list of grammar rules • Words not in the Word dictionary are marked with a wavy red underline. • Phrases and punctuation that differ from the grammar rules are marked with a wavy green underline.
Use the Spelling and Grammar Checker • Computer applied grammar rules can never be exact. • You should still Proofread! • You need to check words flagged by Word. • Word does not check for usage. • Word will not flag the word sign as misspelled, even though you intended to type sing.
Preview and Print Documents, Close a Document and Close Word • Print Preview • While creating the document, display Print Preview to ensure you are getting the result you want. • Before printing, make a final preview to verify the layout is what you intended.
Preview and Print Documents, Close a Document and Close Word
Preview and Print Documents, Close a Document and Close Word
Use the Microsoft Help System • Enter key words and phrases to get information and step-by-step instructions. • Help is available on your computer, online, and within ScreenTips.
Covered Objectives • Create and Save a New Document • Edit Text • Select, Delete, and Format Text • Print a Document
Covered Objectives • Navigate the Word Window • Add a Graphic to a Document • Use the Spelling and Grammar Checker • Preview and Print Documents, Close a Document, and Close Word • Use the Microsoft Help System