PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 5

1. PowerPoint Presentation to Accompany GO! with Microsoft® Office 2007 Introductory Chapter 5 Creating Documents with Microsoft Word 2007

2. Objectives • Create and Save a New Document • Edit Text • Select, Delete, and Format Text • Print a Document

3. Objectives • Navigate the Word Window • Add a Graphic to a Document • Use the Spelling and Grammar Checker • Preview and Print Documents, Close a Document, and Close Word • Use the Microsoft Help System

4. Create and Save a New Document Zoom bar

5. Create and Save a New Document • Start Word and start typing to create a new document • Save your changes frequently! • Note: Save As will be activated the first time you hit Save button or press Ctrl+S • Remember the name and the folder of the file • Document name displays on the title bar and the Windows taskbar

6. Create and Save a New Document Sample Business Letter

7. Features • Word features • AutoComplete provides commonly used words and phrases, such as salutations and months (dates). • Wordwrap determines if the next word in line will fit and move it to the next line if necessary.

8. Features • Quick Access Toolbar • Customizable toolbar for often-used functions • Put whichever optionsyou most commonly use on it

9. Features • The “Ribbon”—instead of drop down menus the last section you were using stays open • The rightmost section is context-sensitive: • If you have a table selected, there will be table tools • Selecting a picture shows picture tools • Etc.

10. Edit Text • Editing – Changing text or formatting in a document. • Delete and Backspace keys remove text from the screen one character at a time. • Backspace removes characters to the left of the insertion point. • Delete removes characters to the right of the insertion point.

11. Edit Text • Insert mode • When an insertion point is in the middle of a word or sentence, existing text moves to the right. • It is the default setting in Word. • Overwrite mode (Word 2003) • When insert key is hit once, existing text will be deleted while new text is entered • Hit insert again to turn it off

12. Select, Delete, and Format Text • Selecting text refers to highlighting. • drag with your mouse over text • selected text can be edited, formatted, copied, or moved • Formatting text sets the overall appearance of the text. • change the layout, color, shading, emphasis, or font characteristics of text

13. Select, Delete, and Format Text

14. Select, Delete, and Format Text A “serifs”

15. Select, Delete, and Format Text • Font styles • emphasize text • visual cue • include • bold • italic • underline

16. Select, Delete, and Format Text

17. Print a Document • Headers and Footers • A header is information that prints at the top of every page. • A footer is information that prints at the bottom of every page.

18. Print a Document

19. Print a Document • Quick Access Toolbar • Click Print to print a single copy on the default printer (if quick print is on your toolbar). • Print dialog box • Use it to select number of copies, printer, and which pages to print. • Open it from the Office menu, Ctrl+P, or Alt+F+P.

20. Navigate the Word Window • Scroll bars are used to navigate around in a document. • Keyboard shortcuts provide additional navigation techniques. • For example, you can move the insertion point to the beginning or end of a word, line, paragraph, or document.

21. Navigate the Word Window

22. Navigate the Word Window • There are five ways to view your document on the screen. • Print Layout: displays document as it will look printed • Full Screen Reading: creates easy-to-read pages to increase legibility …

23. Navigate the Word Window … • Web Layout: shows how the document will look as a Web page • Master Document Tools: shows document headings and subheadings • Draft: simplifies the page layout for quick typing

24. Navigate the Word Window • Zoom slider – increase or decrease the viewing area of the screen • Zoom in – look closely at a particular section of a document • Zoom out – see a whole page on the screen • Continue to Zoom out – view multiple pages on the screen

25. Navigate the Word Window • Word enables you to split the screen. • Look at two different parts of the same document at the same time. • View the first and the last pages of long documents at the same time. • View two different documents side-by-side and make comparisons between the two.

26. Navigate the Word Window

27. Add a Graphic to a Document • Images can be inserted into a document from many sources. • Clip art images are predefined graphic images. • You can control the size and layout of the images in your document.

28. Add a Graphic to a Document

29. Add a Graphic to a Document

30. Use the Spelling and Grammar Checker • Word compares your words to the Word dictionary and your phrases and punctuation to a list of grammar rules • Words not in the Word dictionary are marked with a wavy red underline. • Phrases and punctuation that differ from the grammar rules are marked with a wavy green underline.

31. Use the Spelling and Grammar Checker • Computer applied grammar rules can never be exact. • You should still Proofread! • You need to check words flagged by Word. • Word does not check for usage. • Word will not flag the word sign as misspelled, even though you intended to type sing.

32. Use the Spelling and Grammar Checker

33. Use the Spelling and Grammar Checker

34. Preview and Print Documents, Close a Document and Close Word • Print Preview • While creating the document, display Print Preview to ensure you are getting the result you want. • Before printing, make a final preview to verify the layout is what you intended.

35. Preview and Print Documents, Close a Document and Close Word

36. Preview and Print Documents, Close a Document and Close Word

37. Use the Microsoft Help System • Enter key words and phrases to get information and step-by-step instructions. • Help is available on your computer, online, and within ScreenTips.

38. Use the Microsoft Help System

39. Covered Objectives • Create and Save a New Document • Edit Text • Select, Delete, and Format Text • Print a Document

40. Covered Objectives • Navigate the Word Window • Add a Graphic to a Document • Use the Spelling and Grammar Checker • Preview and Print Documents, Close a Document, and Close Word • Use the Microsoft Help System