Michigan Merit Examination (MME)

1. Michigan Merit Examination (MME) 2006-2007 Training Workshop For Testing Staff Presented by: Michigan Department of Education Pearson Educational Measurement ACT

2. Welcome and Introductions Edward Roeber Office of Educational Assessment & Accountability Pat King Office of Educational Assessment & Accountability David Judd Office of Educational Assessment & Accountability Brian Strauss Pearson Educational Measurement Tracey Koffron Pearson Educational Measurement Craig Walker ACT Diane Walters ACT

3. Today’s Agenda Chapter One: • Day 1; Day 2; Day 2, 3, or 4 Components • Overview of testing schedule • Administration Policies and Procedures • Security • Non-secure materials, Pre-test sessions • Day 1 Secure Materials • Day 2 & 2, 3, or 4 Secure Materials

4. Today’s Agenda Chapter Two: • Pre-Id Process • Demographic Updates • New Student • Barcode Labels • Tested Roster • Enrollment / Materials Ordering

5. Today’s Agenda Chapter Three: • Accommodations • Home schooled students • Test Day Preparation/Planning

6. Today’s Agenda Chapter Four: • Irregularities • Test Day Documentation • Makeup Materials

7. Today’s Agenda Chapter Five: • Section V, Day 1 Answer Folder • Admin Codes, Day 2 and Day 2, 3, or 4 Documents • Post-Test Requirements • Packaging Materials for Return • Returning Accommodation Materials • Scheduled FedEx Pickups • Reporting • Avoiding the Pitfalls • Contact Information

8. Michigan E-mail (mi.mme@act.org) To prevent the possibility that you DO NOT receive important messages regarding MME: IF you / your school’s e-mail system – is using a SPAM filter, please make sure that the mi.mme@act.org domain is listed in your accepted domains. If you / your school’s e-mail system requires intervention on behalf of the sender, you will not be able to receive e-mail from ACT.

9. Day 1 Components • Day 1 – administer ACT plus Writing • Staff arrive by 7:30 • Briefing Session – for testing staff 7:45 • Examinees seated by 8:30 • Administration begins no later than 9:00 • Collect materials and dismiss examinees by 12:30-1:00 (depending on start time)

10. Day 2 Components • Day 2 – administer WorkKeys Reading for Information, WorkKeys Applied Mathematics, Michigan Mathematics • Staff arrive by 7:30 • Briefing Session – for testing staff 7:45 • Examinees seated by 8:30 • Administration begins by 8:30 (no later than 9:00) • Collect materials and dismiss examinees approximately 11:45 (will depend on start time)

11. Day 2, 3, or 4 Components • Day 2, 3, or 4 – administer Michigan Science, Michigan Social Studies Part 1, Michigan Social Studies Part 2 • Staff arrive by 7:30 • Briefing Session – for testing staff 7:45 • Examinees seated by 8:30 • Administration begins by 8:30 (no later than 9:00) • Collect materials and dismiss examinees by approx. 12:00 • Day 2 PM Option: • Start by 12:30 • Dismiss by 4:00

12. MME Testing Schedule • Initial Testing (Spring 2007) • March 13: ACT Plus Writing • March 14: WorkKeys + Michigan Mathematics • March 14, 15, or 16: Michigan Science and Social Studies • Makeup Testing (Spring 2007) • March 27: ACT Plus Writing • March 28: WorkKeys + Michigan Mathematics • March 28, 29, or 30: Michigan Science and Social Studies • Accommodations Testing Windows (Spring 2007) • Day 1 - March 13 – March 27 • Day 2 - March 14 – March 28 • Day 2, 3, or 4 - March 14 – March 30 • Reminder: Only for high school juniors

13. MME – not MEAP • Tests will be administered under standardized testing conditions—these are not flexible • Unlike MEAP, all MME testing is timed

14. MME Test AdministrationPolicies and Procedures • Supervisor’s Manuals • First Activity of the Day • Standard Testing Requirements

15. Supervisor’s Manuals • Day 1: • Supervisor’s Manual of Instructions for the ACT Plus Writing State Testing • Supervisor’s Manual of Instructions for the ACT Plus Writing State Special Testing • Day 2 and 2, 3, or 4 • MME Administrator’s Manual • Standard Testing • Accommodations

16. First Activity of the Day • All test sites must test on the designated test days with testing as the first activity of the morning, starting no later than 9 a.m. • No food or drink are permitted in testing room(s) – this applies to both staff and examinees. • School Schedule adjustments will be necessary for students with different schedules (e.g., night classes).

17. Standard Testing Requirements • Testing Staff • Relatives Testing • Facilities

18. Testing Staff • Test Supervisor • Responsible for all MME assessment activities • Responsible for all standard test materials • Back-up Test Supervisor • Responsible to serve if Test Supervisor unable to do so • Will assist the Test Supervisor • Test Accommodations Coordinator • Assures that each student requiring accommodations applies for them - ACT-approved or State-allowed • Coordinates all Accommodations Testing for your school • Responsible for all accommodated test materials • These personnel needed in each high school

19. Testing Staff, continued • Required number of qualified assistants per room • 1 Room Supervisor required for each room, • Plus1 Proctor for every 25 examinees in the room after the first 25 (i.e., 26-50=1; 51-75=2; 76-100=3) • Testing staff may not be • Involved in test preparation for commercial gain outside of normal teaching responsibilities • Enrolled in high school

20. Relatives Testing • Test (and Back-up) Test Supervisors have access to secure test materials prior to testing. • To avoid the appearance of a conflict of interest, and to protect relatives (children, stepchildren, grandchildren, nieces, nephews, siblings, in-laws, spouses) and wards from allegations of impropriety: • Test (and Back-up) Supervisors may notbe related to anyexaminee taking the MME in 2006-2007 anywhere in Michigan. • Room supervisors and proctors may not assist in a room where any relative is being tested

21. Relatives Testing/Conflict of Interest • TACs – May not be related to or guardian of any examinee participating in MME accommodations testing anywhere in Michigan this year. (see list of relatives / guardians on prior slide) • Testing staff supporting accommodations – May not be involved in coaching high school athletics or college athletics (applicable only if student testing with accommodations participates in athletics)

22. Testing Staff Training Session • BEFORE Test Day • Use copy of this Video • Policies • Pre-test Activities • Test Day Assignments • Post-test Procedures • Manuals and Supplemental Guides • Attentiveness During Testing

23. Facilities • Preferred site is in a quiet wing of the high school • School in session for all students, or • School for juniors only • Off-site administration • Community College • ISD/RESA • Other public facility • Other private facility • Off-site must be approved by ACT; applications due to ACT December 1

24. Facilities, continued • Choice of testing rooms for standard time administration • Uncrowded seating – prefer classrooms with 25-30 examinees • Manageable security – prefer no more than 100 examinees in one room • Good lighting, comfortable temperature, quiet atmosphere

25. Facilities, continued • Seating arrangements (Applies Equally to Desks and Tables) • Seats must be assigned by testing staff as students enter room • Minimum of 3 feet apart side-to-side (measured shoulder-to-shoulder) • Minimum of 3 feet apart front-to-back (measured head-to-head) • All students must face the samedirection, directly behind one another

26. Facilities, continued • Freedom from distractions • No one not involved in testing may be in the room • Uninterrupted testing period required for all days of testing • No unnecessary noises (bells, public address systems, etc. must be turned off) • Testing rooms must be separated from regular school activities

27. Security of Test Materials • Check-in immediately • Problems: Day 1 call ACT 800/553-6244 x 2800 or x 1788 (Accommodated Testing) • Day 2; 2, 3, or 4 call PEM 800/204-4109 • Two-lock Rule • Just like $ Money $ • Establish and Document Chain of Custody

28. Calculators • Allowed for: • Day 1 ACT Mathematics • Day 2 WorkKeys Applied Mathematics and Michigan Mathematics • Details in Taking The ACT and on website • www.actstudent.org/faq/answers/calculator.html • Ultimately student’s responsibility • Formula sheets are in WK Applied Math test booklets

29. Non-Secure Materials – Day 1 • Arrive in schools first week of February • To Test Supervisors • Supervisor’s Manuals • Room Supervisors and Proctors Guides • Taking the ACT for State Testing • Answer Folders (blank) • Day 1 Bar-code Labels

30. Non-secure Day 2 and Day 2, 3, or 4 Materials • Arrive in schools first week of February • To Test Supervisors • Supervisor’s Manuals • Answer Documents (blank) • Day 2; 2, 3, or 4 and blank bar-code labels • Class/Group ID Sheet • School Header Sheets

31. Pre-Test Sessions • In-school sessions, supervised • Complete Non-cognitive and Demographic Information • Bar-Code Labels affixed---3 times

32. Day 1 Answer Folder • Sections to be completed in pre-test session – about 60-90 minutes • Bar-code Label

33. Day 2 Answer Document • Sections to be completed in pre-test session – about 15 minutes • Bar-code Label

34. Day 2, 3, or 4 Answer Document • Sections to be completed in pre-test session – about 15 minutes • Bar-code Label

35. Day 1 Secure Materials • To Test Supervisor • TEST BOOKLETS • Supervisor’s Report Form • Fax Order Form for Day 1 Makeup Materials • Return envelopes • Packing instructions • Spring Break Conflict KEEP BOX(es) for return

36. Day 2 & 2, 3, or 4 Secure Materials • To Test Supervisor • TEST BOOKLETS • Packing instructions KEEP BOX(es) for return

37. End Chapter One • Re-cap of previous information: • Day 1; 2; 2, 3, or 4 Components • Testing Schedule • Procedures and Policies • Security • Non-secure Materials, Pre-test Sessions • Day 1 Secure Materials • Day 2 & 2, 3, or 4 Secure Materials

38. Begin Chapter Two

39. Pre-ID Process • Pre-Identified Student Report • Pre-ID Mass Updates • Demographic Updates • New Student • Barcode Labels • Tested Roster • Resources

40. Pre-Identified Student Report The Pre-Identified Student Report is the best way to determine which students have been successfully identified for an assessment cycle.

41. Pre-Identified Student Report Click on Pre-Identified Students from the menu at the left Leave Report Type as Pre-ID Select ISD, district, school and spring 2007 MME test cycle, click the Submit button

42. Pre-ID Mass Updates • The Pre-ID Mass Update screen is an efficient way to change the following information for a group of students: • Unassigning a group of students from the test cycle

43. Pre-ID Mass Updates – cont’d • Moving a group of students from one building to another within the district • Changing the grade level field for a group of students

44. Pre-ID Mass Updates – cont’d Select the desired ISD, District, School, Test Cycle and Grade to be updated, then click Search

45. Pre-ID Mass Updates– Cont’d This screen will be displayed which provides Update Fields. Select all or a sub-group of students and use any combination of Update Fields, then click Save.

46. Demographic Updates • Districts/schools will have the ability to view and modify the student demographic data in the OEAA Secure Site during the tested roster period prior to reporting. Also, make sure any modifications are reflected in your local student management system.

47. New Student

48. Barcode Labels You should print barcode labels for all students that did not come pre-identified. Click Barcode Labels from the menu on the left on the web page.

49. Barcode Labels You should then see this:

50. Barcode Labels - Continued To generate a list of all the students assigned to the given test cycle, select from the drop down menus the ISD, District, School, Grade and Test cycle. Then click the Search button. Above the list of student names, you have the option to select the number of labels that you want to print for the selected students and also the starting position on the labels.