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Steps to create A dvance S hipment N otification [ ASN ]

INVENTORY COLLABORATION HUB. Steps to create A dvance S hipment N otification [ ASN ]. Scenario 1 : Only one item to be dispatched. Step # 1 : Log on to BEML – ICH Screen as shown below. Step # 2 : Click on the link “Purchase Order Collaboration” as shown.

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Steps to create A dvance S hipment N otification [ ASN ]

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  1. INVENTORY COLLABORATION HUB Steps to create Advance Shipment Notification [ASN] Scenario 1 : Only one item to be dispatched.

  2. Step # 1 : Log on to BEML – ICH Screen as shown below.

  3. Step # 2 : Click on the link “Purchase Order Collaboration” as shown.

  4. Step # 3 : Click on the link “Overview (Supplier)” as shown.

  5. Step # 4 : Enter the PO No as shown below.

  6. Step # 5 : Click on the button “GO” to display the order as shown.

  7. Step # 6 : Select the order line and click on “Details”. Purchase order status to be ensured as above

  8. Step # 7 : Select the items( one or many as per your dispatch) & Click “Create ASN for items”.

  9. Step # 8 : Enter dispatch quantity.

  10. Step # 9: Enter Shipping and delivery date as shown. NOTE: Delivery date/time > shipping date/time > document date/time

  11. Step # 10: Click on the link “Shipping Details” as shown.

  12. Step # 11: Enter “Bill/Lading ID” & “Means of Transport ID” as shown.

  13. Step # 12: Click on the button “Check” and verify the message output as shown (green)

  14. Step # 13: Click on the button “Save/Publish”. • Note: • Click Save/Draft incase there is a likely change in the data entered. For ex. Dispatch qty, Date of Dispatch, Invoice No, Transportation details. • If all data entered are firm click on Save/Publish.

  15. Step # 14: Click on the button “Ok”.

  16. Step # 15: Click on the button “Print” to display the print format of ASN.

  17. Step # 16: Print view of ASN is as shown below. Click on the Print Icon to print the ASN.

  18. INVENTORY COLLABORATION HUB Scenario 2 : More than one item to be dispatched. NOTE : Step # 1 to 6 to be repeated as stated in Scenario 1.

  19. Select the items to be dispatched & click the button “Create ASN for Items”.

  20. Enter dispatch quantity. Note : The quantity appearing by default will be the pending PO quantity. Hence change to the dispatch quantity.

  21. INVENTORY COLLABORATION HUB Note : Step # 9 to 16 to be repeated as in Scenario 1 to complete the ASN process.

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