Lincolnshire LETC Annual Report 2013/14

1. Lincolnshire LETC Annual Report 2013/14

2. Contents Introduction...............................................................3 Year in brief…………………………..………………..4 Key achievements……………………………………..5 LETC aims and objectives……………………………6 LETC/ Team deliverables……………………………..7 People…………….…………………………………….10 Finance………………………………………………….11 Governance………………………………………….....12 Conclusion ……………………………………………..13

3. Introduction • This document provides a summary of the work undertaken by the LETC and the HEEM Workforce Team for Lincolnshire in 2013/14. • It describes our activities and progress towards delivering on our priorities and how our work relates both back to Health Education East Midlands (the LETB) and to the HEE Mandate

4. 2013/14 in Brief • April 2013 saw the formal establishment of Health Education England (HEE), Health Education East Midlands (HEEM) as the Local Education & Training Board (LETB) and the Lincolnshire Local Education & Training Council (LETC). As part of the changes, the employment of the workforce team transferred from NHS Lincolnshire to HEE. • The year commenced with a number of challenges, notably and a large reduction in education funding and external concerns about mortality rates at Lincolnshire’s hospitals • As the financial year progressed; additional funding was released both from HEEM and HEE; Lincolnshire was able to take some advantage of this funding – although it is acknowledged that monies being released in the final quarter is not helpful to the organisations in terms of planning expenditure or release of staff for training. • During the year, the LETB acknowledged that Lincolnshire was a priority area and this has supported a number of activities in the county including a workforce summit.

5. Key Achievements • Consultation and input into LETB activities e.g. medical workforce redistribution project, sonography, strategic education reviews • Workforce Events e.g. care pathway events, workforce summits • Increased commissions at University of Lincoln to meet additional demand for nurses • Increased Learning Beyond Registration provision within the county

6. Primary aim and objectives of the Lincolnshire LETC Aim • To develop a high quality, safe and sustainable workforce to meet the healthcare needs of the people of the Lincolnshire Overall Purpose • Work with the Lincolnshire Health & Care Programme Board as part of the formal governance structure to lead the workforce element of LHAC • To work with stakeholder partners to ensure their input is gained as appropriate • To develop and approve workforce plans • To commission workforce education and training as outlined in the plans • To oversee accountability, quality and risk management • To operate in the best interests of the system, even when those interests conflict with the interests of members’ own organisation

7. Workforce Team Key Deliverables (Corporate)

8. Workforce Team Deliverables – Corporate (2)

9. Key Deliverables (Locally Agreed)

10. Lincolnshire Workforce Team

11. Finance • Team • Pay budget £234,043 • Non pay £48,000 Health Community Allocations (received via the Workforce team)

12. Governance • Risk management • The LETC has developed risk registers in relation to its programmes and projects • A Lincolnshire LETC risk register is in place and the team provides input to the LETB risk register through escalating risks as agreed in LETC meetings • Local risk owners and actions are agreed; with updates at agreed schedules • Financial governance • The team works to Health Education England Standing Financial Instructions and receives budget reports from EM LETB management accountants • We consult with partners in relation to discretionary investment allocations and through our LETC Chair we consult and feedback to the LETB governing body in regard to overall investment plans for the organisation • Suggested that for 2014/15 the LETC agrees on a level of funding that can be allocated using the discretion of the Workforce lead • IT systems • The IT system is managed through GEM Commissioning Support Unit (SLA yet to be developed) and we have a discrete shared drive for the team as well as individual drives on the Lincolnshire server. There is remote access to these drives to support flexible working. • An IT refresh for the team has recently been completed • The LETB has a shared drive, as yet there is no access to this from the Lincolnshire site Ruddington and in the other four localities • We are seeking an IT refresh for 2014/15

13. Conclusion During 2013/14, the LETC has established a number of partnership groups to support the effective delivery of a workforce strategy for Lincolnshire that attracts and retains a workforce that meets local need for high quality, safe and sustainable services. Whilst there remain a number of workforce challenges for Lincolnshire; the infrastructure, partnership working and programmes of work are in place that will support the health and care community to deliver on it’s KPIs and achieve the aspirations in the vision for the Lincolnshire Health & Care Programme The health and care community were particularly successful in attracting additional resources during the year, particularly in supporting local delivery of education for our registered workforce. In 2014/15 we need to ensure that our programmes of work start to deliver their intended outcomes and that a robust evaluation framework is in place.