June 6th Town Hall

1. June 6th Town Hall • Welcome to the June 6th Town Hall • We will begin the webinar shortly. • Dial in number is 1-866-764-6750 • Please use *# to mute your phone. You can unmute your phone using *#. • Support at: datapipeline.support@cde.state.co.us • Goal: Provide a weekly forum to answer LEA questions on Data Pipeline and inform LEA’s on any upcoming news and updates.

2. Webinar Etiquette • Mute Your Phone (*# Mutes and Un-mutes Individual Phones) • Enter your Name and your District when logging into the webinar (no password will be needed) • For today’s event, we will hold the Q&A session at the end of the presentation: • Type it in the Chat Box for a response OR • Raise Your Hand: • A presenter will call your name • After your name is called, un-mute your phone and speak your question/comment • Please be respectful of others time; we may need to have a separate conversation later to best help you

3. Introductions • CDE Staff Introductions

4. Talking Points • Pilot Updates: Report Card March, RITS/EDIS, Student End of Year, Student October, December Count • IdMRoles for Human Resources Snapshot • Data Exchange: Assessment Growth • Special Education Demographic Data Source • Vendor Update • Data Pipeline Schedule

5. Pilot Updates

6. Report Card March Phase II • What is Report Card March – The data from Report Card March populates tabs in SchoolView describing the school. • Dial in 1-866-764-6750 • Adobe Connet- http://connect.enetcolorado.org/pipeline • Training Times • 6/17/2013 1-2 PM • 6/19/2013 10-11 AM • 6/21/2013 10-11 AM • 6/26/2013 3-4 PM • 6/28/2013 1-2 PM

7. Report Card March Phase II • If you are going to participate in Report Card March Phase II please make sure your LAM (Local Access Manager) assigns you access. • Report Card March IdM Roles • District Name PIPELINE XXXX(District Number)-RCM~LEAUSER • District Name PIPELINE XXXX(District Number)-RCM~LEAVIEWER • District Name PIPELINE XXXX(District Number)-RCM~LEAPPROVER

8. Report Card March Phase II • Questions? Contact: Dennis St. Hilaire st.hilaire_d@cde.state.co.us 303-866-6840

9. 9 RITS/EDIS Pilot Phase II RITS/EDIS Phase II Pilot Summary All districts encouraged to test the system. The more that we can find and address now the smoother it will be when we go live July 1st , 2013. Please e-mail any issues, concerns, and/or suggestions. If you would please include screen shots in your e-mail correspondence. THANK YOU Debbie Puccetti Puccetti_d@cde.state.co.us 303-866-6612

10. 10 RITS Go Live Training RITS Data Pipeline Training If you have not already registered for the upcoming RITS training you may do so at: To register for the trainings please visit https://www.surveymonkey.com/s/2013RITSDataPipelineTraining The trainings will include : • Submitting a RITS READ file • Using the Match Tool when submitting a RITS READ file • Submitting a RITS Batch file • Cognos Reports

11. 11 EDIS Go Live Training EDIS Data Pipeline Training If you have not already registered for the upcoming EDIS training you may do so at: To register for the trainings please visit https://www.surveymonkey.com/s/2013EDISDataPipelineTraining The trainings will include : • Submitting an EDIS READ file • Using the Match Tool when submitting an EDIS READ file • Submitting an EDIS Batch file • Cognos Reports

12. Student End of Year Pilot Phase I Student End of Year Phase I Pilot Summary • System is functioning correctly with good performance THANK YOU • We have had two support calls • Webinars have discussed file layouts, loading issues, and demos 12

13. Student End of Year Pilot Phase I • Bugs/Enhancements found and reported • Internal flags are not being set correctly • Minor problem on primary school flag • Working on snapshot criteria (Summer dropouts) • Not a lot of districts are participating in pilot • On the bright side • Districts are loading student interchange • Districts are creating snapshots • Majority of the system is working properly 13

14. Student End of Year Pilot Phase I All districts encouraged to test the system. The more that we can find and address now the smoother it will be when we go live September 1st , 2013. Please e-mail any issues, concerns, and/or suggestions. If you would please include screen shots in your e-mail correspondence. Kevin Smith Data Analyst smith_kevin@cde. state.co.us 303-866-6723 THANK YOU 14

15. Student October Pilot All districts encouraged to test the system. The more that we can find and address now the smoother it will be when we go live September 1st , 2013. Please e-mail any issues, concerns, and/or suggestions. If you would please include screen shots in your e-mail correspondence. Kevin Smith Data Analyst smith_kevin@cde. state.co.us 303-866-6723 THANK YOU 15

16. SPED IEPDECEMBER COUNT PILOT • Phase I Pilot • June 26 – July 13 Contact: Kristi Gleason – 303-866-4620

17. IdM Roles for Human Resources Snapshot

18. IdM Roles for Human Resources Snapshot

19. Data Exchange: Assessment Growth

20. District Exchange of Data Four types of data (Town Hall) Discipline (May 9th) English Language Learner (May 16th) IEP (May 23rd) Assessment/Growth (June 6th) Obtained opinion from Attorney General’s office Districts must include notice to parents through enrollment process Data may be shared if student enrolls in another district Purpose is to alert receiving district Contact other district Determine details of information presented Initiated by student transfer SASID must match Not detention center related Accessibility E-mail alerts- 30 days to retrieve file District assigned individuals may access CDE can generate after purged, but cannot access

21. District Exchange of Data Update Implementation no sooner than April 2014 Growth data included upon renewed development CDE has written language for district enrollment packets regarding district data transfer in English. FERPA Guidelines for Data Exchange English/Spanish (PDF) Find under Data Pipeline Resources District approval process around discipline domain will be implemented Parents cannot opt out of this data share Looking into what can be posted from AG opinion Future enhancements Anticipated Year of Graduation (AYG) IEP data to Administrative Units

22. District Exchange of Data- Assessment Growth TCAP

23. District Exchange of Data- Assessment Growth ACT

24. District Exchange of Data- Assessment Growth CoAlt

25. District Exchange of Data- Assessment Growth WIDA ACCESS

26. District Exchange of Data- Assessment Growth WIDA ACCESS Alternate

27. Special Education Demographic Data Source

28. Source for Special Education Demographic Data • District will remain primary source of demographic data for students in special education • Pipeline goal: one record of validated student demographic data for ALL students • One exception: primary source of Primary Disability field will be the IEP Interchange • Advantages and tools of Pipeline will allow for data clean up

29. Source for Special Education Demographic Data • Discrepancy reports at the Interchange level will be accessible within Pipeline for both AU and District to view or extract • Report will display differences between Student Interchange and IEP Interchange demographic data fields • Warnings will also generate • Earlier submission capability (Sept. 1st) means discrepancies can be resolved way in advance of December Count Snapshot deadlines

30. BOCES and Districts • Discrepancy reports available to extract at a BOCES level within Pipeline, in addition to district level. • If discrepancies are not resolved by Student October, districts and AUs must then scrub these data for December Count in a timely manner, due to the AU’s being accountable for the validity and timeliness of it. -Data Services trainings must include guidance for this *New procedures for this process will need to be implemented*

31. Vendor Update

32. Data Pipeline Schedule

33. Question & Answer Session • Q&A session • Any questions? • Please be respectful of others time; we may need to have a separate conversation later to best help you

34. Data Pipeline – Efficiently Capturing State Education Data Thanks for joining us today! Next Town Hall: June 13th