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CFC ERP Parallel Test Preparation

CFC ERP Parallel Test Preparation. 12 June 2014. Meeting Objectives. To share ERP Parallel test strategy and detail activities to inline with existing system. To share Cut-off Strategy and Open Balance Preparation. To get feedback and input to make in line with existing activities.

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CFC ERP Parallel Test Preparation

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  1. CFC ERP Parallel TestPreparation • 12 June 2014

  2. Meeting Objectives • To share ERP Parallel test strategy and detail activities to inline with existing system. • To share Cut-off Strategy and Open Balance Preparation. • To get feedback and input to make in line with existing activities. • Support required for ERP Parallel test in 1st July 2014. • Update all the associated Management Procedure and ISO documents. • Clean all the testing data in the ERP database

  3. Purpose of the phase “ERP Final Preparation” • Complete the final preparation for Parallel test , including: • Customization confirmation • Basic Data preparation • Testing • User Acceptance Test • End User Training • Cut over activities • This Preparation step also serves to resolve all crucial open issues. • On successful completion of this phase, the company is ready to run its business in the TIPTOP production system (Ganda ERP System)

  4. Ganda ERP Training Steps & Schedule ERP Training Program Development Sending Invitation Training Deliverables Compulsory practices Training record & Follow Up Classroom Preparation End User Training in 202 + 203 meeting room of TKP 3

  5. ERP System Parallel test Strategy • The scope and practice of parallel test • All Legacy System cut-off time should be setting in advance • Parallel testconcurrently at all sites (TKP, HPGP, HN, DN, HCMC) • Data transfer into ERP (both Manual entry or uploading) should be practiced and repeated to ensure smooth date transfer later. • To provide records needed to enable operation activities first while reconciliation could be done later to adjust period records. 4

  6. Open Balance Migration and Transition Timeline • July-01, 08:30 • Upload Draft Cut Stock into ERP • Starting to entry Outstanding PO,SO/DO & into ERP System • Jun-2014 AR/AP/NM Open item • 4. Start Month-End Closing in Existing Sys • 02 • 03 • 01 • 06 • 07 • 08 • 09 • 10 • 13 July 07, 08:30 • Entry AP/AR /NM/FA open items ERP • Cost Calculation in existing system • 14 • July-14, 16:00 • Finished Month-End Process in Existing System • 15 • July-15, 08:30 • Entry Trail Balance to ERP Open Period • 2. Start ERP FIN Modules Opening Process 5

  7. Open Balance Data Migration Tasks (1/2) 6

  8. Open Balance Data Migration Tasks (2/2) 7

  9. Supporting Requirements • Reprioritize ordinary jobs of Department and reserved suitable manpower for ERP Parallel test on 01st-July-2014 • Assign Department personal in charge for those ERP Parallel test data preparation and validation tasks. • Participate to the ERP end user training schedule and ensure members have enough time to practice for new ERP system process. • Stressed the importance of ERP Parallel test goal and continual to motivate our members to support ERP Project 8

  10. Parallel Test Goal– Finished Goods From: chinhbh To: alexhsu Sent: Monday, May 12, 2014 4:46 PM Subject: Training Progam of F/G Dept. The comparison basic between the two system after 1/07/2014 parallel running, under our view are: 2.1. The DO shipping status (new system) and  L/B, I/S status report (current system) must be the same in: - The number of DO - Today loading q'ty of each DO, total loading q'ty - Balance q'ty of each DO, total balance q'ty 2.2. The Cement Daily Inventory Report must be the same with manual W/H inventory report (current system) for all Product. No. Please give us your support. Thanks & Best Regards  B. H. Chinh 9

  11. Parallel Test Goal – Cost Accounting • Ms. Thanh Huong • Costing results must be same with our existing system. Including • TKP 2 Production Lines and HPGP ( Dual Currency ) • Account Balance, Trial Balance Comparison • Every two weeks to do a cost spreadsheet (F/O, Direct labor can manual input of temporary voucher) 10

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