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6th Conference on Open Access Scholarly Publishing September 17th – 19th, 2014, Paris

6th Conference on Open Access Scholarly Publishing September 17th – 19th, 2014, Paris Kai Geschuhn | Max Planck Digital Library geschuhn@mpdl.mpg.de http://esac.mpdl.mpg.de contact@esac-initiative.org. Background.

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6th Conference on Open Access Scholarly Publishing September 17th – 19th, 2014, Paris

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  1. 6th Conference on Open Access Scholarly Publishing September 17th – 19th, 2014, Paris Kai Geschuhn | Max Planck Digital Library geschuhn@mpdl.mpg.de http://esac.mpdl.mpg.de contact@esac-initiative.org

  2. Background Max Planck Digital Library administers about 600 APC statements per year centrally for Max Planck authors. Kai Geschuhn | Max Planck Digital Library

  3. We worry about scalability… 10.000 +? OA-Articles/ year Kai Geschuhn | Max Planck Digital Library

  4. As Open Access publishing is growing, there is a need to establish administrative routines. Kai Geschuhn | Max Planck Digital Library

  5. November 2013, Berlin Workshop • “Towards an Efficient System for Managing APCs“ • Libraries, Publishers, Funders • International Kai Geschuhn | Max Planck Digital Library

  6. Key outcome: Processes of invoicingandpaymenthandlingare not sustainablyorganized. Kai Geschuhn | Max Planck Digital Library

  7. Whatinstitutionsreported: • Statements do not provideenougharticlemetadatatoallowvalidation • Statements arelackingthename of theaffiliatedauthor Kai Geschuhn | Max Planck Digital Library

  8. Whatinstitutionsreported: • Statements arelackingthename of theentiteledautor (differsdepending on theagreement- seniorauthor, correspondingauthor…) Kai Geschuhn | Max Planck Digital Library

  9. Whatinstitutionsreported: • Invoicesgodirectlytotheauthorsinstead of totheauthors‘ institutions • Authorsare not aware of institutionalpaymentplans Kai Geschuhn | Max Planck Digital Library

  10. Whatinstitutionsreported: • Invoices do not meet formal country-specific requirements: For examplelackingthe title „invoice“ (andcantherefore not besettled…) Kai Geschuhn | Max Planck Digital Library

  11. Whatinstitutionsreported: • Missing VAT Ids • Missingcorrectname of theinstitution • Missing a date • … Kai Geschuhn | Max Planck Digital Library

  12. Whatinstitutionsreported: • General needforinvoicedetails/ pre-invoicestatements, quarterly/ yearlyreports • IN MACHINE READABLE FORM Kai Geschuhn | Max Planck Digital Library

  13. Whatinstitutionsreported: • Licensing policiesdiffer, information on licensemodelsareoften not easy to find, authorsareconfusedby different options (andprices) Kai Geschuhn | Max Planck Digital Library

  14. ESAC as a follow-up initiative • Small informal “core group” • Address the challenges • Start the discussion • Publish the workshop’s results Kai Geschuhn | Max Planck Digital Library

  15. Whatcanpublishers do? Kai Geschuhn | Max Planck Digital Library

  16. Thereis a needtoimprovethesubmittingprocesses. „Billing starts at themoment of submission.“ Kai Geschuhn | Max Planck Digital Library

  17. Collect all relevant data at an earlystate. Kai Geschuhn | Max Planck Digital Library

  18. Improveworkflowsbetweeninstitutionandpublisher, integrate a „submission alert“ Kai Geschuhn | Max Planck Digital Library

  19. Include ORCID, ISNI intothesubmittingsystem. Kai Geschuhn | Max Planck Digital Library

  20. Agree upon entiteledauthorships: Correspondingauthor, seniorauthor, orevencreate a newauthorship? Kai Geschuhn | Max Planck Digital Library

  21. State „paymentinstitution“ on thepaper. Kai Geschuhn | Max Planck Digital Library

  22. Publishing platforms need to address issues around compliance reporting. Kai Geschuhn | Max Planck Digital Library

  23. Ensure that your licensing policies are easy to understand and easy to find. Kai Geschuhn | Max Planck Digital Library

  24. The license should also be displayed on the individual article and be included in the article’s metadata. Kai Geschuhn | Max Planck Digital Library

  25. Résumé Publishers should start coming together around standards related to reporting to institutions and funders. Kai Geschuhn | Max Planck Digital Library

  26. „ESAC as a hub“: • Tocollectideasandexperiencesfrom different perspectives • Start a discussion on standards Kai Geschuhn | Max Planck Digital Library

  27. Why consider APC administration? Manual managementprocedures will raisetransactioncosts. Kai Geschuhn | Max Planck Digital Library

  28. Why consider APC administration? Weare still at an earlystage, but itis time toactnow (beforeitbecomesconfusing). Kai Geschuhn | Max Planck Digital Library

  29. Thankyouforyourattention. http://esac-initiative.org/ Kai Geschuhn | Max Planck Digital Library

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