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L 2 C Learning to Collaborate Project Overview and Management and Progress Report (WP 7)

L 2 C Learning to Collaborate Project Overview and Management and Progress Report (WP 7) Albert Angehrn & Alicia Cheak, INSEAD. Project Overview, Management & Progress Report (WP 7). Structure of the Presentation. Project Overview D7.1 Quality Assurance Plan Management and Financial Report.

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L 2 C Learning to Collaborate Project Overview and Management and Progress Report (WP 7)

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  1. L2C Learning to Collaborate Project Overview and Management and Progress Report (WP 7) Albert Angehrn & Alicia Cheak, INSEAD

  2. Project Overview, Management & Progress Report (WP 7) Structure of the Presentation Project Overview D7.1 Quality Assurance Plan Management and Financial Report

  3. Project Overview, Management & Progress Report (WP 7) Project Overview

  4. Project Overview, Management & Progress Report (WP 7) L2C: Learning to Collaborate • The objective of the project is to address and significantly advance the state-of-the-art (both theory and practice) in two relevant areas: • Technology-enhanced learning of Collaboration Dynamics and Competencies Development. • Design of Advanced Simulations based on models of human behaviour in different contexts (organizational, group/team and interpersonal).

  5. Project Overview, Management & Progress Report (WP 7) Three Project Outputs A comprehensive online Knowledge Base and active Virtual Learning Community on Advanced Collaboration Dynamics & Technologies (ACDT). • ACDT Framework: An eLearning Framework to address the effective development of Collaboration Competencies in the Information Society. • ACDT Simulation Games Prototypes: Validated computer-enhanced solutions deployable in educational and organizational contexts.

  6. Project Overview, Management & Progress Report (WP 7) Relationship among L2C outputs

  7. Project Overview, Management & Progress Report (WP 7) Mid-Team Review Milestones

  8. Project Overview, Management & Progress Report (WP 7) Overview of the L2C Project Learning to Collaborate Phase 1 : Conceptual foundations (M1-6) • Workpackage 1: Knowledge Harvesting and Integration • Workpackage 2: Knowledge Management tools development • Phase 2: Prototype development (M7-12) • Workpackage 3: ACDT Framework, Simulation Scenarios and Design • Phase 3: Piloting and continuous improvements to the prototypes (M 12-24) • Workpackage 4: Pilots and piloting cycles • Workpackage 6: Embedded, continuous evaluation • Phase 4: Deployment and dissemination (M 1-24) • Workpackage 5: Dissemination and exploitation • Project Management (M 1-24) • Workpackage 7: Project management

  9. KNOWLEDGE MANAGEMENT (WP 2) FOUNDATION (WP 1) DESIGN & MODELLING (WP 3) DEPLOYMENT & DIFFUSION (WP 5) PILTING & TESTING (WP 4) CONTINUOUS EVALUATION (WP 6) Project Overview, Management & Progress Report (WP 7) Simulation Design & Development Process Overview

  10. Project Overview, Management & Progress Report (WP 7) D7.1 Quality Assurance Plan

  11. Project Overview, Management & Progress Report (WP 7) Project Decision Making Structure

  12. Project Overview, Management & Progress Report (WP 7) Three Project Committees Created 1. Project Steering Committee • To update the strategy of the project, review the progress of work, update plans and set priorities, to establish and enhance communication with third parties (the participation to international events and conferences included), and to resolve conflicts, whenever necessary. • Meetings held: October 10, 2006 Meetings planned: April 15,2007 2. Technical Committee • General technical implementation issues (technologies adopted, methodologies, validation circumstances, etc.). Review and update the solutions adopted, the technical directions of the project and identification of new solutions. • Meetings planned: April 15, 2005 3. Exploitation & Dissemination Board • The Exploitation & Dissemination Board defines the commercialisation and dissemination strategy in accordance with the project sponsors in the individual companies, and possible assigned consultants • Meetings planned: May 2007

  13. Project Overview, Management & Progress Report (WP 7) Project Steering Committee Members

  14. Project Overview, Management & Progress Report (WP 7) Technical Committee Members

  15. Project Overview, Management & Progress Report (WP 7) Exploitation & Dissemination Board Members

  16. Project Overview, Management & Progress Report (WP 7) Project Monitoring 1. Progress and Status Reports • Bi-annual activity reports • Annual cost statements and financial report • Auditing of processes

  17. Project Overview, Management & Progress Report (WP 7) Project Coordination and Communication 1. L2C Internal Project Space(www.calt.insead.edu/livinglab/moodle) Responsible partner: INSEAD • Temporary collaboration platform on moodle for project coordination and communication while the L2C Knowledge Community (Workpackage 2) is under construction. • Contains the key/basic tools: chat, forums, wikis, calendar, differential admin and editing rights, online status, email, document upload/download, search function, folders, etc. • L2C Website (www.l2c.net) • Responsible partner: MeTis • Project website to communicate the project’s objectives and outputs to the general public.

  18. Project Overview, Management & Progress Report (WP 7) Project Coordination and Communication • L2C Knowledge Community(http://www.l2c.fvaweb.net/) • Responsible partner: FVA • Collaboration platform for L2C partners, consisting of • Knowledge Base: uploading, categorizing, organizing and assessing content generated within the L2C project. • Virtual Knowledge Community: collaboration space to facilitate discussion and collaborative work on the research, design, and deployment of L2C simulation games • Detailed description of the L2C KC and status will be presented in the WP 2 presentation.

  19. Project Overview, Management & Progress Report (WP 7) Management & Financial Report

  20. Project Overview, Management & Progress Report (WP 7) Annual Management Report for Year 1 The Annual Management Report is officially due on April 15. However, the EC required a draft copy of the report for the first L2C review meeting on March 31, 2007. Status: A draft version of the Annual Management Report from all partners was submitted March 23,2007. A final version will be submitted by April 15, 2007.

  21. Project Overview, Management & Progress Report (WP 7) Management Report: Overall Progress for the Period • Good Interaction and collaboration among the partners. • Key communication and collaboration mediums have been set up. • All the deliverables and prototypes have been delivered.

  22. Project Overview, Management & Progress Report (WP 7) Management Report: Deliverables Submitted for Review (M1-12)

  23. Project Overview, Management & Progress Report (WP 7) Management Report: Workpackage Status

  24. Project Overview, Management & Progress Report (WP 7) Management Report: Quarterly Consortium Meetings

  25. Project Overview, Management & Progress Report (WP 7) Management Report: Status of Individual Workpackages • WP 1, 2 and 3 are now complete. • WP 5, 6 and 7 are ongoing. • WP 4 will officially start on April 1 (but some initial testing with actual users has already begun)

  26. Project Overview, Management & Progress Report (WP 7) Management Report: Effort Declared in Y1

  27. Project Overview, Management & Progress Report (WP 7)

  28. Project Overview, Management & Progress Report (WP 7) Management Report: Budget Readjustments for Year 2

  29. Project Overview, Management & Progress Report (WP 7) Current Experiences and Insights WP 1: This workpackage has not met any major problem. As the project started in March 2006, M6 which is very important for Workpackage 1 fell in the vacation period in August. Therefore the planning for Workpackage 1 was extended for one additional month to M7.

  30. Project Overview, Management & Progress Report (WP 7) Current Experiences and Insights WP 2: No major problems were encountered. Longer period of development required for KM tools.WP 2 started in M2 instead of M5 (with the allocated resources stretched out over this time period), in order to allow enough time for the design and development of the knowledge management tools. In order to integrate all the features requested by the partners, a few MM were shifted internally from WP 5 to WP 2. Further refinement to the knowledge management tools will take place during the piloting phase in WP 4.

  31. Project Overview, Management & Progress Report (WP 7) Current Experiences and Insights WP 3: Tight development schedule. Five prototypes were under parallel construction within a 6 months period. Translating theory into practice took more time than originally anticipated. The large amount of information about different models and theories of collaboration (from WP 1), and the fact that many of these models/theories do not distinguish clearly the three different levels of collaboration addressed, were the major challenges in the identification of specific dynamics for each of the simulation game prototypes. Initial evaluation of theoretical and design soundness of the prototypes.At the time of reporting for D6.1 Evaluation of the First Prototypes in February 2007, the partners had the design specification (i.e. D3.1) as a point of reference.

  32. Project Overview, Management & Progress Report (WP 7) Current Experiences and Insights WP 3: Early user feedback is key. Initial pilots have been conducted in the form of three tests of three prototypes with three groups of managers (user feedback collection). A reallocation of resources of partners from WP3 to WP4 was undertaken, with WP 4 a natural extension of WP 3.

  33. Project Overview, Management & Progress Report (WP 7) Current Experiences and Insights WP 5: This WP has not faced a major problem. Rich discussions were conducted on how to design an effective website to communicate about project results. They will be integrated in the next project phase. Ideally, communication should start at Day 1. The consortium decided after a communication with our Project Officer that the WP should start M1 and finish in M24.

  34. Project Overview, Management & Progress Report (WP 7) Current Experiences and Insights • WP 6: • No major problems have been encountered. • Strong coordination and planning is key. However, due to the closeness of the evaluation process activities to the evolvement of other WPs, it was essential to reach a strong coordination among WPs to work along together. • Because the deliverable was delivered a month before expected, so that it could be considered in the first review meeting, a full evaluation of the working prototypes was not possible. • The Knowledge Base and Virtual Community dimensions were evaluated from a technical point of view. More detailed and continuous evaluation will continue in WP 4. • For the evaluation of the simulation games prototypes, the design specifications were assessed, as represented by the description of the design, pedagogical and implementation guidelines of each of the 5 prototypes currently in development. A more detailed evaluation covering both pedagogical and technical dimensions of the actual prototypes will take place, as planned, during the piloting phase (WP 4).

  35. Project Overview, Management & Progress Report (WP 7) Current Experiences and Insights • WP 6: • Challenge of development and evaluation at the same time. Finally, it was not always easy to manage partners’ needs and requests of time extensions when they are involved in several evaluation activities. What happened is that an output is evaluated as it is being completed, and that these evaluation activities had to be completed in a very short period of time. This issue will be better managed in WP 4 which spans a year and will allow for more well planned and properly timed evaluation (i.e. corresponding to pilot tests).

  36. Project Overview, Management & Progress Report (WP 7) Current Experiences and Insights • WP 7: • No major problems were encountered. However, due to how the project has unfolded, some workpackages required less effort or a longer time frame than had been anticipated. • Some partners were new to EC projects and needed particular support. • The Consortium Agreement took more time than expected due to involvement of legal departments of partner organizations.

  37. Project Overview, Management & Progress Report (WP 7) Financial Cost Statements The Financial Cost Statements are officially due on April 15. However, the EC required a draft copy of the financial report for the first L2C review meeting on March 31, 2007. Status: A draft version of the cost statements from all partners has been submitted. A final version will be submitted by April 15, 2007.

  38. Project Overview, Management & Progress Report (WP 7) Financial Cost Statements The Financial Cost Statements are officially due on April 15. However, the EC required a draft copy of the financial report for the first L2C review meeting on March 31, 2007. Status: A draft version of the cost statements from all partners has been submitted. A final version will be submitted by April 15, 2007.

  39. Project Overview, Management & Progress Report (WP 7) Effort Declared Per Partner M1-6

  40. Project Overview, Management & Progress Report (WP 7) Effort Declared Per Partner M7-12

  41. Project Overview, Management & Progress Report (WP 7) Effort Declared Per Partner M1-12

  42. Project Overview, Management & Progress Report (WP 7) Targets/Plan for Third Semester:

  43. Project Overview, Management & Progress Report (WP 7) Thank You for Your Attention

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