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Document Formatting

Document Formatting . Business Letters . What is a Business Letter ?. Represents a company not an individual Usually prepared on company letterhead Company letterhead is official company stationery that often contains a logo along with the name, address, phone and fax number

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Document Formatting

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  1. Document Formatting Business Letters

  2. What is a Business Letter? • Represents a company not an individual • Usually prepared on company letterhead • Company letterhead is official company stationery that often contains a logo along with the name, address, phone and fax number • Follow this link to look at sample letterheads • Follow this link to see a sample business letter. http://writing.wisc.edu/Handbook/BusLetter_Block.html

  3. Business Letter Order and Spacing • 2” Top margin • Date – QS (press Enter 4 times) • Inside Address – DS (press Enter 2 times) • Salutation – DS (press Enter 2 times) • Body – SS the text within the paragraph and DS between the paragraphs • Complimentary Closing – QS • Writer’s ID (name)

  4. What are the differences between a Personal Business and Business Letter? • Writer’s company name and address should appear in the letterhead, so there is no need to type it again at the bottom of the letter • Writer’s business title is usually keyed under the name • Reference initials are added a DS (press Enter 2 times) after the Writer’s ID – • These initials are of the person who types the letter • Used to easily locate who typed the letter • Enclosure or Attachment notations are added a DS below the Reference Initials • This is a special section that is only added if something else is either physically attached to the letter or accompanying the letter in the same envelope

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