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How to do business with the Council

How to do business with the Council. James Trotter Senior Procurement Manager Leicestershire County Council. The Opportunity The Tendering Process Further Information Questions. Introduction. Every year the Public Sector spends over £100 billion on goods, works and services.

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How to do business with the Council

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  1. How to do business with the Council James Trotter Senior Procurement Manager Leicestershire County Council

  2. The Opportunity The Tendering Process Further Information Questions Introduction

  3. Every year the Public Sector spends over £100 billion on goods, works and services. 1) The Opportunity

  4. Leicestershire County Council (2007/8)£275m

  5. Accountable - value for money (best practice) Legal obligations (EC Treaty / EU Directives) Principles No discrimination Equal treatment Fair competition Proportionality Transparency Advertising Formal tender processes Consortia (e.g. ESPO) How the public sector buys

  6. What are we doing? • National Concordat for SMEs • Sustainable Commissioning & Procurement Strategy • Publish list of prime contractors • Standardising documents and processes • Proportionate evaluation criteria • Meaningful feedback • Complaints procedure • ‘What it means to be an LCC supplier – our expectations’ • Contract Procedure Rules • Advertise contracts • Single points of contact for all categories purchased • Meet the Buyer / How to do business events / Website

  7. Economic Year on year procurement savings (cashable) achieved Percentage of payments made within 30 days by the Council where the invoice is undisputed % spend with SMEs Number of local SMEs submitting Pre-Qualification Questionnaires to ESPO when expressing an interest in Council requirements Social No of EIAs completed as part of or prior to procurement process Level of Equality Framework for Local Government achieved % of contracts with a Total Value of £1m more that include a Social Clause Environmental Level of national Flexible Framework achieved % of high risk contracts where environmental considerations were included in the contract award (weighting 15%+) CO2 (tonnes) emitted by Statutory Service suppliers with whom the Council spends £100k+ p.a. Commissioning & Procurement Practice Corporate Use of Resources Score: Value-for money (out of 4) Value of procurement spend transacted electronically (including purchasing cards) Colleague satisfaction with purchasing arrangements Key Supplier Performance across spend categories % of contracts supported by ESPO Sustainable Commissioning & Procurement Strategy - Performance Indicators

  8. Stable Local delivery Fair and transparent processes Foothold into other public sector bodies The Benefitsof Public Sector Business

  9. Identify the right opportunity Complete pre-qualification process Submit your tender Evaluation of tenders carried out Contract awarded 2) The Tendering Process

  10. Minimum advertising requirements

  11. Identify the right opportunity • Direct contact - websites • Consortia (e.g. ESPO – www.espo.org) • Advertisements (higher value contracts) • Source sites - e.g. www.sourceleicestershire.co.uk • Contrax Online - http://www.contraxonline.com/ • Local / trade press • Large Tenders above EU thresholds (Official Journal of the EU) • Tenders Electronic Daily (TED) - http://ted.europa.eu/

  12. Pre-qualification process • Selection Criteria / Evaluate Organisation • Pre Qualification Questionnaire (PQQ) • Used to shortlist suppliers • Comprises a list of questions • Financial status • Experience inc. references • Company policies and accreditations (e.g. equalities) • Etc. • Scored against pre-agreed criteria

  13. Understand the clients requirements Only tender if you can meet the criteria Read documents carefully Take advice and support If in doubt ask Consider collaborating Address the award (and selection) criteria Check your bids before sending Label and address tender documents correctly Keep to the deadlines! Completing your tender

  14. Tenders opened at pre agreed date and time Evaluated against agreed criteria by panel Process may include: site visits, presentations as set out in the tender documents Clarifications Respond quickly and professionally if asked for more information How your tender will be evaluated

  15. Contract awarded to the supplier who best meets award criteria Debriefing Ask for feedback Contract Award

  16. Council Websites e.g. Leicestershire’s doing business with the council guide. Consortia websites e.g. ESPO’s Buyer profile - www.espo.org Supply 2 Gov - www.supply2.gov.uk SOPO - http://www.sopo.org/ The Directory of Local Government - www.lgcnet.com/lgcdirectory 3) Further information

  17. 4) Questions

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