CAPPS RESOURCES Training Materials

1. CAPPS RESOURCESTraining Materials Office of Court Administration and Office of State Prosecuting Attorney

2. Where to Begin? > The CAPPS training materials can be found at: http://cappstraining.cpa.texas.gov > On this page, you will see (among other things) the following: CAPPS HR/Payroll Training CAPPS Course Catalog CAPPS Agency Learning Path Courses & Training Material > Click on Courses & Training Material

3. Courses & Training Material > On this page, you will see (among other things) the following: Courses & Training Material CAPPS Course Catalog CAPPS Agency Learning Path Courses for All Employees 99 – CAPPS Fundamentals 100 – Employee Self Service Courses for Managers & Supervisors: 110 – Manager Self Service 111 – Manager Self Service Lite > Click on 100 – Employee Self Service

4. Employee Self Service (100) • > On this page, you will see (among other things) the following: • Course Materials • Training Session • Training Session (Accessible PDF & HTML) • Printed Materials: • Exercise Booklet • > Click on Training Session

5. Employee Self Service (100) • > This is the beginning of the Employee Self Service training presentation. • You are free to review the entire presentation, but, if you want to focus on the items most important to you in your day-to-day work, you can click on the NEXT button to move forward quickly to the following: • Course Objectives • Course Outline • * Section 1 – ESS Timesheet (Time Reporting) • * Section 2 – ESS eProfile (Personal HR Information) • * Section 3 – ESS ePay (Paycheck/Warrant) • * Section 4 - Review • You can also use the menu on the left-hand side of the screen to navigate to particular topics.

6. Section 1 – ESS Timesheet • There is a lot of information in this Section. The slides are easy to read through, but you can skip some of them because they (1) they do not apply to OCA at all, or (2) they apply to only a few OCA employees, who will get specific instructions for them. • L1 items to skip: • Labor Account Code (LAC) – OCA and SPA do not use LACs • Override Reason Code (ORC) – If you need to use an ORC, we will send you information about how this works • Positive Time Reporter – this is an hourly employee – as of 5/5/2015, only 3 OCA employees (and no SPA employees) report hourly time

7. Section 1 – ESS Timesheet • L2 items: • Reporting Categories • Focus on Exception Time Reporter – Almost all OCA and SPA employees fall into this category • Skip information on Positive Time Reporter – this is an hourly employee • Skip Labor Account Codes • OCA and SPA do not use these codes

8. Section 1 – ESS Timesheet • L3 – Enter Time and Leave • Timesheet Components will give you a good overview of the information on the CAPPS timesheet • Skip the lesson on Positive Time Reporters unless you are an hourly employee. • For Exception Time Reporters, we suggest you go in this order: • Enter Annual Leave Taken • Enter Sick Time Taken • Enter Multiple Leave Types • Enter Overtime/Comp Time Worked • Enter Time Worked on a Scheduled Holiday • Enter Optional Holiday Taken • Enter Regular Comp Time Taken • Enter Time for Flex Schedule – this will not be used regularly • Employee Time Certification • Skip Allocating Time Worked

9. Section 1 – ESS Timesheet • L4 – Timesheet Status • L5 – View Time & Leave Balances • These are good sections to review • L6 - Knowledge Check – It may be helpful to go through this • Skip Q1 • Q6 includes a reference to Labor Account Code (LAC). We don’t use LACs, so this question may be tough for you to answer.

10. Section 2 – eProfile Section 3 – ePay Section 4 – Review All of these sections are relevant and should be reviewed.

11. Questions? Call one of the following people: Tina Washington – Policy Nancy Simmons – Human Resources Andrea Smith – Payroll, Time and Leave Call (512) 463-1625 (OCA’s main phone number) and ask for one of them.