Welcome to UIL TASO DALLAS

1. Welcome to UIL TASO DALLAS Carlos Ramirez and John O’ Kane will be your assignors for the upcoming year.

2. Important telephone numbers • Carlos: 214 -727 -6709 • John: 469- 688-0434 • Melvin: 972-877-1342 • All otherBoard members are listed on the www.tasodallas.org website

3. SOFTWARE FOR ASSIGNING • We will be using Game officials for this seasons assignments • When you receive an assignment from Arbiter / Game Officials BLOCK the other date/s on the other software. This reduces the amount of times you end up with conflicts with assignors….and helps us get you more games.

4. Game officials Home page • All information that is pertinent to you is currently available at www.tasodallas.org and also the opening page of your game officials accounts. • Personalize how you want to receive text alerts for game cancellations etc under my info and scroll down to cell/pager /email notices and set it up accordingly.

5. Melvin Machayo: 972-877-1342 • Linking your accounts:Log into www.gameofficials.net • Choose group 1194 and the word soccer is the password in order to link your accounts. • Now you can switch identities at the top of the page to view your different accounts • Melvin will set up new users ASAP with identities once the meeting is completed.

7. MY AVAILABILITY

9. Game fees/Directions/Partners? • Log onto www.gameofficials.net to view • Based on length of your games • All other information you need will be located in Game officials: i.e. Stadiums(under my locations) Partners click on the I icon in Game officials

10. Important dates

11. 2013 Important Dates • Scrimmages: Dec 27- Jan 10 • Tournaments all weekends after this from Thursdays – Saturdays throughout January • Non District Games will play in between • District Play will begin toward the end of January • Sunday you get the day off…. 

12. Availability • We need this done by no later than December 5 as we plan on releasing your assignments as we complete them. • This is different from past years as we want to continue to improve the program for you. • Taking a day off work for tournaments ? • Let us know so we can make it worth your while.

13. Please keep your availability current and up to date. • Feb 14 is still Valentines day! • Block out important dates that you cannot work (anniversary, honeymoon etc) • Most games will play Tuesdays and Fridays however we have got games on the other evenings / Saturdays

14. New to the association??? • There are 3 types of games we officiate:1) Scrimmages • (2) Non District • (3) District play • Do not be caught on a VARSITY level game with a whistle in your hand on DISTRICT PLAY only. All others you may officiate in. You can do all others

15. Your 2013 High school Ranking • Board members rank the officials on a scale of 1-5 with 5 being the new members. • Your assignors utilize this to do your assignments • If you feel that you want higher level assignments contact Mr. Troup to see if he can get an assessor to evaluate your performance and upgrade

16. Individual Assignments • Your assignor will be contacting you directly to go through this with you to avoid conflicts. No mass emails it will be getting more personal

17. Scratchings • If you are scratched from a school, you will be notified by the assignor and your assignments will change accordingly. • You cannot officiate Games that a family member works/plays in, this is unethical and may occur in the assigning process. Please correct your assignor if this happens.

18. Everyone gets scratched at some point do not take it personally.

19. And noooooooo • WE cannot scratch Coaches!!

20. Middle Schools and TAPPS • Dallas ISD has already begun their middle school program. • Frisco schools and outer lying northern areas begin upon completion of high school in April- June. • TAPPS(Texas Assoc. of Private Parochial Schools) begins November.

21. Dallas ISD Vendor Paperwork • This can be found on the opening page of Game officials. Please download it and send it in now in order to obtain your vendor number. • If you have moved home, you must fill in the change of address form and resubmit for payment. • You will need your vendor number for payment for the games you are doing.

23. Dallas ISD Contact • Silvia Salinas 972 749 2455 • Please allow her at least 4 weeks after you submit your paperwork to get a vendor number.

24. Garland ISD • Will still be playing the 4-6-8pm Varsity sessions until the new fields are laid in 2014. • Jv’s will play on alternate nights but with 4-515-630pm kick offs or Saturday mornings at 8am, 915am,1030am,1145am,1pm,215pm. • They will be going straight to PK’s to determine a winner if tied.

25. Game day preparation • Start off every Mon- Sat with your referee equipment in the car, washed and ready to go. You may be called upon anytime. • Check your assignments before you head out of the office, there may have been changes. • Inclement weather: we ask the coaches to let us know by 2pm if this is going to impact you

26. If this does impact you: your game officials account will be updated and if time permits we will also be calling you. • You will definitely be notified if you are going to start as a dual system if someone is going to run late and they have notified the assignor. • Communication is key, communicate with each other so you know what's going on i.e. stuck in traffic etc

27. Game officials will be updated constantly. • Head referee for the Varsity game please contact your ar’s and make sure that ya’all know each others numbers. This can be found with the I icon. • The ① icon in Game officials will let you see this information/current weather/ map to the field/game information and the assignors contact details.

29. At the stadium • Sign in at the gate or with the paperwork in the Administrators office. • Hand in a w-9 at every game every time, it helps process the checks quicker if they have it.

30. Who is the administrator on Duty? • Could be your best friend in the case of a problem situation. • Identify them upon arrival and write their name down and note where they will be seated. • You need their name in the event of an incident report.

31. Meet the players and coaches in the center of the field • Ask about Medical conditions of players i.e. Asthma and prior injuries. • Let the coaches know their paperwork will be left in the Locker room after the game, this way they are not chasing after you. • For a Varsity match, confirm what will happen in the event of a tie. • Proceed with your game after the coin toss.

32. After the game • Leave the game reports in the locker room. • Discuss with your fellow referees the game if you can and see what we can do in order to improve ourselves.

33. Dual system vs. 3 man crew • In some instances we may run a dual until we get the 3rd referee in for the varsity. • Many tnmts are requesting 2 referee dual systems in order to save money. • Running Late? 10 minutes into the game and you had the jv middle? You lost it and will now have to run the line. • Make yourself known to the officiating crew upon your arrival. Get the 3 man system up as quickly as possible at the next stoppage in play!

34. Paperwork • Start a file • Keep ALL of your paperwork with you • Have w-9’s with you and leave at every stadium • You are normally paid 30-45 days after completion of your games. • If you have not been paid 2 months after the game and have contacted the schools, ask your assignor for help. DO NOT wait until Nov 1st to ask for help in games from January…..2010…

35. However……..if you try this Guess what…. • An email received on Nov 2, 2012…… • Jhon, I was wondering if you could please find out the reason why I haven't gotten paid from last year and the year before that for Crandall High School, And also, Red Oak High School from almost two years ago. • Thank you and hopefully I hear back from you soon.

36. Questions so far?? • Do NOT HESITATE TO STOP US DURIING THIS PRESENTATION. • NO MATTER HOW SILLY YOUR QUESTION MAY SOUND….Chances are someone else is wondering the same thing!

37. Weather related issues

38. Inclement weather • Carlos and John are your hotlines. We each have our own districts to look after so please make sure that you contact the correct Assignor on game days. • If a School district is shut down for weather and you see this on the weather channels, we will be playing the match within the next 48 hours or if on a weekend, probably the following Monday night. • If your game is called off midway and is not completed this is an incident. You need to notify us, chances are you may be working it the next day…...

39. General Information • Contact Crewmates day before game. See the ① icon in game officials for their contact info. • Locate school and associated school information under Locations in Game officials. It is alphabetized to the stadium name. • Check game officials before heading out to the stadium. • Arrive 30 minutes before and fill out paperwork as you walk in the gate. • Identify the Administrator on duty.

40. Referee NO SHOWS • Don’t panic….Yet!! • Notify your assignor at halftime in the JV Game. • Failure to arrive put us all in a Bind, don’t be that person. Let the assignors know you cant make it, this is life…. we knows things happen. • NO TEXTING PLEASE!!!!!!!!!!!!!!!!!

41. We know we cant get hold of you as you’re on the fields so….. • Assignors will notify you via voicemail as soon as we have made adjustments etc or we will try calling the head coaches of the upcoming games to explain what we are doing.. • There are repercussions' for people not showing up to games. • Once again: PLEASE……NO TEXTING!!!

42. John/ Carlos…there’s no one here???

43. You arrive for your scheduled game and no one is there? Team couldn’t get a bus, Game was cancelled and assignors not notified…etc • Your assignors have copies of the schedules the coaches sent in and will make sure that your payment is forthcoming. Chances are you will also be rerouted to another venue…

44. You will be copied on the email that is sent out the coaches and administration with a copy of their initial schedules requesting payment. It will be up to you then to follow up on payment. They may need a copy of your w-9 to process. • Let the assignor know when this has been paid, we have other things going on and need your help in finalizing these issues.

45. Late Arrivals • We are there for the players. If the buses are running late or get caught in traffic, we have to deal with it. • This doesn’t happen often, so please be professional and patient (and sorry there is no overtime payment for the delay) • DO NOT SHORTEN DISTRICT GAMES for VARSITY

46. Scrimmages: Dec 27- Jan 10 • Take your paperwork to the scrimmages and a preaddressed envelope and drop it off in the post when you get home. This means our Director of Operations can do his job once the paperwork arrives in order to get you paid. The sooner the better….no paperwork, he will not know if that game ever took place. • You may have 2 officials this year on certain scrimmages as per the coaches requests. • Paperwork will be found at www.tasodallas.org

47. Once payment is received by TASO Dallas from the school/s, your check will be sent out. This normally happens once a month. • No Paperwork? we cannot process your paperwork for payment….we know you work hard for it but you also need to keep us in the loop. • What happens if the coach is not there to sign it or you forget…..Send it in to us regardless.

48. Non Payment from Schools • Please keep your own records of payments and if you have a problem in getting paid its normally something as simple as a missing w-9. • Know which assignors to let know about missing payment after you contacted the schools. We each have our own districts. The schools will ask for social security Numbers which we do not have access too. • We will send you the accounts information that we have on file.

49. Contact information for schools • Your assignors will let you know who to contact: be it the coach or secretary in case of monetary issues. • If you get us involved allow us some time to get it resolved. There will be emails and follow ups which you will get copied on…..it does take time for people to check and follow up on. 1 week is pretty much the norm to get an answer.

50. And if….we don’t do our job… • Let Jim Carlsen know. • You and the schools are our customers, we need and want to keep you happy!!