CDBG Workshop Tuesday, November 26, 2013

1. 3 CDBG Workshop Tuesday, November 26, 2013

3. Planning Grants • $1.3 million available • Awarded monthly • 1 Original and 1 Copy • Letters of Intent • Projects/applications will be evaluated using the following criteria: • Project Design Factors – 300 pts; • National Objective – 200 pts; • Community Distress – 175 pts; • 10% Local Match – 50 pts; • Philanthropic Capital – 25 pts • Points Reduction Policy – up to 7 years = 50 points

4. Planning Grants con’t • Updated Minimum Technical Requirements • Type Specific Information • Downtown Revitalization Plans and Indiana Main Street • Environmental Assessments • Maximum Grant Amounts • Comprehensive or Economic Development Plans $40,000 • Downtown Revitalization Plans • communities with less than 2,000 population $30,000 • communities with more than 2,000 population $40,000 • Environmental Infrastructure (one utility) $30,000 • Environmental Infrastructure (two utilities) $40,000 • Environmental Infrastructure (master utility study) $50,000 • Levee System Evaluations $50,000 • All Other Plans (including Environmental Assessment) $15,000

5. Main Street Revitalization • $800,000 available • Maximum Grant Amount: $400,000 • Proposals Due: May 2, 2014 • Applications Due: June 6, 2014 • Awarded: August 22, 2014 • 1 Original and 4 Copies • Projects/applications will be evaluated using the following criteria: • Project Design – 300 pts • Community Distress – 175 pts • 20% Local Match – 100 pts • Main Street Score – 50 pts • Project Sustainability – 50 pts • Philanthropic Capital – 25 pts

6. Main Street Revitalization con’t • Structural Analysis Requirement for buildings included for façade improvements: • Documentation will need to be included in the Project Description Appendix in the application. • All buildings should have Good or Fair evaluations. • Sample analysis will be provided on website • Must be an Active Main Street Community and in Good Standing. Please talk to Indiana Main Street if you have questions regarding this.

7. Storm Drainage Improvements • $2 million available • Maximum Grant Amount: $500,000 • Proposals Due: February 28, 2014 • Applications Due: April 25, 2014 • Awarded: July 11, 2014 • 1 Original and 4 Copies • Projects/applications will be evaluated using the following criteria: • Project Design – 300 pts; • Community Distress – 175 pts; • Low/Mod Percentage – 100 pts; • 10% Local Match – 75 pts; • Sustainability – 50 pts

8. Storm Drainage Improvements con’t • Sustainability score • $0-2.99 user fee = no points • $3-4.99 user fee = 25 points • $5 and higher user fee = 50 points

9. Public Facilities Program • $2 million available • Maximum Grant Amount: $400,000 • Proposal Due: February 14, 2014 • Application Due: April 11, 2014 • Awarded: June 27, 2014 • 1 Original and 4 Copies • Projects/applications will be evaluated using the following criteria: • Project Design – 300 pts • Community Distress – 175 pts • Low/Mod Percentage – 100 pts • 10% Local Match – 50 pts • Project Sustainability – 50 pts • Philanthropic Capital – 25 pts

10. Public Facilities Program • Project Development Issues have been updated and written in question format. • Public Facilities will now incorporate Emergency Services Projects (fire stations, fire trucks, EMS stations), Historic Preservation, and Public Facilities (community centers, libraries, senior centers, special needs facilities, health centers, etc…) • Philanthropic/Sustainability Fund

11. Wastewater/Drinking Water Program • $3.5 million available • Proposal Due: March 14, 2014 • Application Due: May 16, 2014 • Awarded: August 15, 2014 • 1 Original and 4 Copies • Project Development Issues have been updated and written in question format • Projects/applications will be evaluated using the following criteria: • Project Design – 300 pts; • Community Distress – 175 pts; • 20% Local Match – 100 pts; • Financial Gap – 50 pts;

14. Comprehensive Site Redevelopment Program • Indiana Brownfields Partnership Program • Letter of Interest • Community Liaison is first point of contact • Documents will be on website soon! • Competitive demolition round in late 2014 • Resources • $750,000 set aside from OCRA • Possible IFA funds for assessments • Possible EPA funds for remediation

15. General Guidlines • All programs have a 7 year point reduction policy • All normal Readiness Requirements apply • F – Financing in Place • E - Environmental • E - Engineering • P - Permits • S – Site Control • May not be on the CDBG Findings list • IHCDA and OCRA projects apply

16. Grant Administration • General Administration • Eight percent (8%) of Grant Amount • Environmental Review • $3,000 maximum • Labor Standards • $5,000 maximum • Must be procured if using CDBG

17. Project Narrative • Project Development Issues • Must match detailed budget • Must not include normal maintenance costs • Keep appendices streamlined • Do not include documentation that is not explained in the narrative

18. Detailed Budget Pages CDBG OTHER

19. Income Surveys • Grant Administrators should verify: • Service area (beneficiaries) match survey area • The survey properly completed • Community information • Proper # of responses • Margin of Error calculation • Consistency throughout the survey

20. Public Hearing/Resolution Documentation • Applicant MUST advertise public hearing notice a minimum of 10 days prior to meeting. • Hearing MUST take place prior to application • Application Must Include: • Original Publishers Affidavit • Original/Signed Public Hearing Minutes • thoroughly document meeting • Authorization to Conduct Hearings (if applicable) • Original Sign-in Sheet • Original Resolutions

21. Post Award Deadlines • ER Deadline – two months • Publish locally • Submit documentation to OCRA • Bid Deadline – six months • IFB Notice (original) • Proof of Publication • Certified Bid Tabulation • ROF Deadline – eight months • See checklist on website • CHOICE LIMITING ACTIONS!!

22. CDBG HANDBOOK • Update published by year end • All forms on website will be current by year end • Some of the changes: • Procurement • Environmental Review • Tribal Consultation • U.S. Fish & Wildlife • HUD 8-step Process (coming soon!) • URA

23. CDBG HANDBOOK con’t • Contract Development • Conflict of Interest • Civil Rights • Docs at Application • Fair Housing • Section 3 • Labor Standards • Websites • Meetings • Interviews • Closeout/Monitoring

25. Q&A

26. Contact OCRA Indiana Office of Community and Rural Affairs One North Capitol, Suite 600 Indianapolis, Indiana 46204 800.824.2476 www.ocra.IN.gov