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Ultimate Communications

Ultimate Communications. Overview. How it works Demonstration Capacity and Requirements Contact Information Graphic Illustration. http://ultcom.com/?page_id=35. What Is Appointment Reminder Software?. What is Appointment Reminder Software?.

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Ultimate Communications

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  1. Ultimate Communications

  2. Overview • How it works • Demonstration • Capacity and Requirements • Contact Information • Graphic Illustration

  3. http://ultcom.com/?page_id=35

  4. What Is Appointment ReminderSoftware?

  5. What is AppointmentReminderSoftware? Software that enables you to create an audio / text & e-mail message and have it delivered real-time or at a specific time to clients with upcoming appointments.

  6. AppointmentReminder Software sends messages to clients. These reminders are sent by voice (telephone call) text (SMS), or email message. Appointment Reminder Software

  7. Who sends a messagewithAppointment Reminder Software? • Attorneyscan remind clients of an upcoming appointment • Stock brokers can send a reminder about annual reviews • Accountants can remind customers of items needed for a tax review • Consultants and care centers can call about quarterly review sessions • Anyonecan send a reminder and anyone with a phone can get the message!

  8. LiveDemonstration

  9. Digital World audio, text or - email messages Broadband Highway Appointment Reminder Software More data packets (telephone calls, text messages and email messages) require more bandwidth. More bandwidth with voice call priority is needed for more voice messages deliveries in a shorter time frame. Broadband Connection

  10. The Ultimate! Edge • Onsite software (with offsite backup) • Offsite software available • HIPPA (software is at your office – information is protected) • No additional hardware • Any phone system (no phone system) • Personalized messages (date & time, personnel, location specific) • Secure data • Database integration • Flexible configuration • Great value • Direct service and support • Dealer sells and handles billing Ultimate installs, integrates, trains and handles technical calls.

  11. System Capacities • 400 Groups with 1 – 4000 contacts per group • 400 Bulletins with up to 4000 contacts • 400 Recordings • 400 Text / email notes • With .CSV integration you define the number of groups and bulletins (the number in each imported group is limited to 4000 contacts) • Up to 47 VOIP calls (20 with the standard license) can be made at one time if you have enough bandwidth

  12. ComputerRequirements • Windows 2000, XP, Vista, Windows 7 • Broadband internet access • Each audio call uses 40 Kilobits per second. • 500 messages would take about 12 minutes to deliver if they were 30 seconds long and Appointment Reminder was making 20 calls at a time. (estimates vary based on length of call and number of rings before the call is answered) • Voice mails and text messages go out quickly, but the time varies and depends on the broad band connection and cell service provider.

  13. We picked 4 examples (20, 50, 100 & 200 appointments per day) • We gave several “revenue per appointment” amounts – be conservative in your choice • We figured the ROI by dividing the lost revenue per month by 5-year cost of the application (estimate). Additional items that should be considered: • Additional clients that can be seen if an appointment cancels which frees up that time slot. • Additional work that can done by staff not making calls • Higher staff morale and lower staff turnover because one of the most disliked jobs is replaced and improved

  14. ROI – Return on Investment • ROI overview • ROI -20 appointments per day • ROI -50 appointments per day • ROI -100 appointments per day • ROI -200 appointments per day

  15. 20 Appointments per Day

  16. 50 Appointments per Day

  17. 100 Appointments per Day

  18. 200 Appointments per Day

  19. Q & A Questions, clarifications or any concerns?

  20. Appointment Reminder SoftwareComputer with member lists. (1 to 400 lists or up to 4000 member in each list.)

  21. Appointment Reminder SoftwareComputer with member lists. (1 to 400 lists or up to 4000 member in each list.)

  22. Appointment Reminder SoftwareComputer with member lists. (1 to 400 lists or up to 4000 member in each list.)

  23. A text message is delivered to cell phones, iPhones, Blackberry Appointment Reminder SoftwareComputer with member lists. (1 to 400 lists or up to 4000 member in each list.)

  24. A e-mail message is delivered to internet phones, iPhones, and computers Appointment Reminder SoftwareComputer with member lists. (1 to 400 lists or up to 4000 member in each list.)

  25. Data on the results of the text and audio messages is saved for the Appointment Reminder Softwarereports. Appointment Reminder SoftwareComputer with member lists. (1 to 400 lists of up to 4000 member in each list.)

  26. For a live demonstration of Smoke Signal or any of the family of Ultimate Communications Software applications contact us: 262-789-9649 DemoOnDemand Line or email sales@ultcom.com

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