Green Computing can save you some Green

1. Green Computing can save you some Green With the ever growing demands on energy resources and a continued drive to reduce cost in technology departments, Green Computing has become a popular topic. Lone Star College has implemented a Green Computing plan that starts with three main areas of focus; Data Center Consolidation, Desktop Power Management and Zero Landfill Asset Recovery. Learn about the challenges of initiating a Green Computing plan and how Green Computing can save your institution money. Shah Ardalan Vice Chancellor/CIO Link Alander Associate Vice Chancellor Oscar Ramos Executive Director

2. Presentation Overview • Introduction to Lone Star! • Saving some Green$ • Data Centers • Advanced Desktop Management • Reducing Risk - Asset Recovery • Green Classroom Technology • Wrapping it all up • Questions

3. Lone Star College System • 13 Locations spread across 1,400 square miles • 5 Colleges • 2 University Centers • 5 Centers • System Office & Training Center • 4,800 employees • 152 OTS Staff • 80,000+ Students • 62,476 Credit • 19,250 Non-Credit • 5.6 Million Square Feet of Instructional Facilities • Quantity • The largest in Houston • Student Enrollment Growth: • Fall 2009: 15% • Spring 2010: 25% • The largest AA graduates in TX • Quality • Student Success • 70% transfer rate • TAMU, UT, Rice, Harvard, Stanford, UCLA • Top 100 places to work (Chronicle of Higher Education) • Measure • $420M Bond • Lowering Tax Rate • Reduced Administrative Costs

4. Enterprise Portfolio • Client Services • 24x7x365 Service Desk • 11,916 computers • 10,062 PCs • 1,365 Laptops • 489 Macs • Server Services • 2,035 Applications • 14 Datacenters • 827 Servers (352 virtual) • Network Services • 1,600 Miles of fiber optics • 20,138 Network ports • 1,374 Network devices • 5,500 VoIP phones System • Administrative Services • PeopleSoft ERP • Finance • Portal • Datatel – phasing out

5. Enterprise Transformation – Technology Services Transformation using Best Practices, Business Alignment and a solid Technology Foundation to become a Strategic Partner and raise our enterprise IT Maturity.

6. Defining - “Green IT” Green IT at Lone Star College As the trends of the Technology Industry move toward a more energy conscience, sustainable model; the LSCS Office of Technology Services has committed to being a leader in this arena by engaging in more Eco friendly practices. There are two major factors that lead to this shift in focus. As an institution of Higher Education, we have a social responsibility to address this issue and be a leader in our community As stewards of tax payers’ dollars, we have a fiscal responsibility to manage costs and improve efficiencies. This focus is not a simple “do this” and then we are finished, this is a cultural and organizational change that will take time to complete. To make this a manageable process OTS will use a phased approach.

7. Data Center Going Green – Data Centers High Availability (5-nines) Design – Power/Cooling Virtualization Link Alander Associate Vice Chancellor Savings

8. Going Green – Data Centers The New “High Availability & Green” Design Redundant Internet Connections Redundant WAN core Redundant main data facilities and Storage Redundant main data facilities and storage Virtualized campus instructional data centers

9. Going Green – Data Centers The most Challenging and Complex part of our Green Initiative • LSC has created new standards and policies for our 14 Data Centers throughout the system. The main focus is the conversion and consolidation of physical servers to virtual servers, advanced power management and high density blade servers. Objectives • VM First Policy • New System-wide VM Farms • New Campus VM Farms • New Center VM Farms • Consolidation • System data centers • New System Data Center • Campus and center data centers redesign • Storage Virtualization Constant – Evaluation and Measurement

10. Going Green – Data Centers New LSCS – Data Center (co-location design) • LSC is renovating a data center built in 1985 and our current data center built in 1998 to meet both our “High Availability” and “Green” requirements. • Power management and distribution • Hardware selection and design • UPS • High Efficiency • Modular flexibility • Distribution Paths • Server and Storage Requirements • Virtualization Management • Server and Application Data Center Research and Planning Resources

11. Going Green – Data Centers Cooling and Heat Management Provides the Fastest and Highest ROI for a Data Center Cooling • Air Flow Management • Heat Management • Water Cooling - High efficiency and targeted cooling • Floor and Rack Density Planning Thermal Plan Same Room Same Hardware Open Air Cooling Water Cooling Data Center Research and Planning Resources

12. Going Green – Data Centers Virtualization • VM First Policy - ELA • Significant benefits in savings and availability • Site and Disaster Recovery Our VM Farms • 2 – HP C- Class Blade enclosures • 12 – BL460’s dedicated to the farm • Average consolidation ratio 20:1 • High Availability design and data center co-location • Increased capacity and flexibility • Savings over Traditional Hardware • $630,000 ACTIVE - ACTIVE or ACTIVE - PASSIVE VM Power Savings 400+ virtualized servers Average cost per server per year $1,103 Projected 70 % savings per year Total $231,789 Note: does not include cooling savings

13. Going Green – Data Centers Campus – Instructional Server Room Design Campuses • Present State • 20-75 physical servers • 5-20 TB storage • Future State – Implementing • C-Class “Shorty” • Virtualization • Servers (capacity 80) • LeftHand networks storage (virtualized) Instructional Centers • Present State • 5-10 physical servers • 2- 4 TB storage • Future State - Implementing • 2 DL 360’s • Virtualization • Servers (capacity 30) • LeftHand networks storage (virtualized) High Availability

14. Going Green – Data Centers • Projected Yearly Savings • $48,821.16 • Projected Yearly Savings • $21,843.90 • Total Yearly Savings • $70,665.06 Calculation = L.P.H.*24 hrs*365 = Total KwH for year *rate*6 )

15. Going Green – Data Centers The New “High Availability & Green” Design “Show me the Money” • Setup Cost • $3,200,000 • Projected Savings (3yr) • $4,020,044 • ROI - $820,044 by year 3 • Benefits • High Availability Design • Projected - Data Center Energy Savings of $428,978 per year

16. Advanced Desktop Management Advanced Desktop Management vPro and Automation Oscar Ramos Executive Director Savings

17. Advanced Desktop Management The “Old Way of doing Business” the 24 x 7 Computer Why? Critical updates • Anti-virus • Microsoft • Other applications… Wake on LAN doesn’t always work Our clients don’t like to wait for updates when they start their computer in the morning

18. Advanced Desktop Management Intel vPro Simplification and Automation • Centralized advanced power management • 2) Put them to bed at night and wake them up in the morning • -Automation with Intel-vPro and Symantec-Altiris

19. Advanced Desktop Management Intel vPro Features • OOB Management - BIOS and Blue Screen Management • Power Management – Power Up/Down • Image Redirection – Booting Options • Network Filtering – Security Feature • Real time inventory – Picture of the environment

20. Advanced Desktop Management “Show me the Money” 3 Year Phased in Approach Traditional PC • Annual cost $ 81.27 • Carbon footprint 172 lbs • Equivalent to driving 170 miles • Intel vPro– DC7900/E8400 • Annual cost $ 58.28 • Carbon footprint 123 lbs • Equivalent to driving 122 miles • Intel vPro – add advanced power mgt • Annual cost $ 40.80 • Carbon footprint 86 lbs • Equivalent to driving 85 miles

21. Advanced Desktop Management Show me the Money – 3 year projection

22. Advanced Desktop Management Show me the Money – Total Savings Saving on Annual Cost over time (3 Years) TAC (Baseline) – TAC (Year 1) = Savings for Y1, $952,250 - $867,415 = $84,835 TAC (Baseline) – TAC (Year 2) = Savings for Y2, $ 952,250 - $692,425 = $259,825 TAC (Baseline) – TAC (Year 3) = Savings for Y3 $ 952,250 - $568,260 = $383,990 Total Savings = Y1+Y2+Y3 $728,650 = $ 84,835 + $ 259,825 + $ 383,990

23. Asset Recovery Asset Recovery E-Waste

24. Asset Recovery Definition E-waste - may be defined as all secondary computers, entertainment device electronics, mobile phones, and other items such as television sets and refrigerators, whether sold, donated, or discarded by their original owners. Headlines you don’t want to be a part of! B.C. students buy sensitive U.S. defense data for $40 in Africa 'Donated' computers become toxic e-waste, documentary shows http://www.cbc.ca/technology/story/2009/06/23/tech-e-waste-ghana-data-british-columbia-journalism-students.html Missile data found on hard drives Sensitive information for shooting down intercontinental missiles as well as bank details and NHS records was found on old computers, researchers say. http://news.bbc.co.uk/2/hi/uk_news/wales/8036324.stm Police staff data found at city dump Confidential staff details of Devon and Cornwall police officers have been found on a dump. http://findarticles.com/p/news-articles/herald-express-torquay-uk/mi_8032/is_20071227/police-staff-data-city-dump/ai_n43862868/

25. Asset Recovery E-Waste • Electronic waste “e-waste” concerns: • Volume of e-waste • Toxic and not biodegradable • Reusable resources • Organizational Risk: • Theft • Data Loss • Return Below Market Value

26. Asset Recovery Zero Landfill • Lone Star College is working with vendors to engage in an asset recovery program that would address e-waste concerns and be financially beneficial to the college. • Requirements • Systems are sanitized to federal government standards • Competitive market rate for the equipment • Certification of a zero-landfill policy

27. Classroom Technology Other Items Data Projector Thin Clients

28. Classroom Technology Data Projector Management TekVox Control System • Schedule shutdowns • AV input Control • Track Bulb Life • Preventative Maintenance • Lighting Control in Classroom • Motion Sensor Shutdown

29. Classroom Technology Thin clients – Virtual PCs Pilot Project – Potential Benefits • Extend Life of Cycle • Reduced Power Consumption • Reduce application management costs • Deliver apps instantly to users anywhere • Enable user mobility on any device

30. Wrapping it up • Key objectives of our Green Initiative reached • Social Responsibility – Doing the right thing! • Fiscal Responsibility – Doing it the right way! Savings – 3 year • Desktop Management $728,650 • Server Design ROI $820,044 • Energy Savings Server Farm $428,978 • Total Savings $1,977,672

31. Questions? Assumptions • The Instructional Server Room projections come from the power savings that are anticipated from the change from Physical Servers to Blade Servers and a utilization of VMware that we have seen through testing. • The Base room that was used as a model was the Kingwood Instructional Server Room. • Kingwood has two standard Racks with servers and a SAN. • Campus solution has Blade enclosure, two blades and SAN. • The campus solution and can be scalable for both larger and smaller rooms around the system. • Server Capacity - an estimated minimum number of servers that can run on the new blade design using VM. • PC being compared • New Standard- HP dc7900 Small Form Factor, Intel Core2 Duo, 85% Efficient Power Supply, 20in LCD • Old Standard – HP dc7700 Convertible Minitower, Intel Pentium D, Standard Power Supply, 17in LCD • Three levels of energy efficiency which are; • Standard Desktop – (Old Standard) with conventional power supply, no energy qualifications • Energy Efficient – (New Standard) 1.) Energy Star (qualified) 2.) Epeat Gold 3.) 85% Energy Efficient Power Supply • VPro/Advanced Power Management – Energy Efficient PC with Advanced Power Management • The rate for power is $.1039KwH. This number is an average of all 6 campuses cost for energy.