Inviting Applicants to Interviews/EVENTs

1. Inviting Applicants to Interviews/EVENTs

2. Terminology NHS Jobs uses the following terms: An ‘event’ is a collection of one or more appointments taking place on a given date or dates in a given location which applicants attend to be interviewed or perform an assessment. An ‘appointment time slot’ is a time period when one or more applicants need to be present during an event. Each appointment time slot has one or more ‘spaces’ for individual applicants to take.

3. Scheduling Options • On NHS Jobs there are three ‘Scheduling modes’ for offering time slots to applicants, as follows: • The applicant is able to view a number of time slots, from those set up and with spaces still available, and must choose a slot when they accept the invitation. • The applicant is automatically offered the earliest available timeslot at the time they accept the invitation. • The recruiter selects which timeslot the applicant is given and the applicant confirms their attendance.

4. Inviting Applicants

5. Inviting Applicants

6. Inviting to an Event

7. Invitation email

8. Applicant Invitations What the applicant sees… ‘You have been invited to an interview event on 16th October at 10.00. Please log into your NHS Jobs account for details.’ SMS:

9. Interview Schedule Summary

10. Interview Pack

11. Interview Schedule

12. Managing the Schedule

13. Invite Applicants Exercise • Log-in to the employer side of NHS Jobs using the log-in details given by your trainer. • Find the applications shortlisted earlier (or work with shortlisted applications specified by your trainer) • Select the option to invite to interview to the previously created interview event • Select the invitation type and template, preview and send/print • Find the interview event and view the summary • Select to manage the details and confirm an applicant into a slot • Select to print/download the interview pack